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Request for Proposal for Transportation of Pupils

The Pine Bush Central School District is accepting proposals for transporting students for the school years beginning Sept. 2023 and ending  June 2028

Request for Proposal for Transportation of Pupils
2023-24, 2024-25, 2025-26, 2026-27, 2027-28 School Year

The Pine Bush Central School District invites sealed proposals for providing transportation for the 2023-24, 2024-25, 2025-26, 2026-27, 2027-28 school years. The request for Proposal including forms for proposal, certification, conditions, specifications, may be obtained from the Pine Bush Elementary building at the Transportation Office, 21 Ulsterville Road, Pine Bush, NY 12566, starting November 14, 2022 between the hours of 9:00 a.m. and 3:00 p.m., or by calling Jeanette Coates at (845)744-2031 ext. 4061.

In all cases it must be understood that the conditions and specifications set forth in the request for the proposal by the District shall apply. Sealed proposals shall be sent to the District Office and shall be clearly marked “Pupil Transportation Proposal-Do Not Open Until 1 p.m. December 9, 2022.” Such proposals will be received until 1p.m. on December 9, 2022 at which time and place all proposals will be publicly acknowledged. The District reserves the right to reject all proposals, waive any informalities in proposals and to negotiate any portion of proposals.

A meeting of potential Contractors will be held at 1 p.m. on November 23, 2022, to address any questions or concerns relative to the proposed contract will be evaluated on a weighted system established by the District for each of the categories reviewed. Any aspects of the service not addressed by specifications are left to the Proposer to address.

Proposals are solicited for total transportation services. The district will provide fuel based on the RFP specifications.

When a District elects to receive proposals submitted in response to a request for proposals, such School shall evaluate each proposals from a responding Contractor according to criteria established by the Commissioner, which criteria shall include at a minimum (i) the previous experience of the Contractor in transporting pupils, (ii) the name of each transportation company the Contractor has been an owner or manager and previous experience, (iii) a description of any safety program implemented by the Contractor, (iv) a record of accidents in motor vehicles under the control of the Contractor, (v) driving history of employees of the Contractor, (vi) inspection records and model year of the motor vehicle under the control of the Contractor, (vii) maintenance schedule of the motor vehicles under the control of the Contractor, (ix) compliance with insurance requirements, and (x) total cost of the proposal.

Proposals will be evaluated and awarded based on the following criteria by the School pursuant to Sections 305 and 3625 of the Education Law and 8 NYCRR Par 156.12 of the Regulation of the Commissioner of Education. Proposals scoring less than 75 points will not be considered for an award contract.

 

Category Weight
1 Previous Quality of Experience of the Proposer in School Transportation 8
2 Owner of Previous Transportation Companies 3
3 Safety Program  10
4 Accident History 5
5 Record of Drivers  7
6 Fleet Inspection Record and Vehicle Replacement Schedule 18
7 Maintenance Schedule of Vehicles  7
8 Financial Analysis 6
9 Insurance Requirements 6
10 Cost-points to be prorated on percentage over lowest cost 30
Total 100

 

Security in the form of a bid bond or certified check payable to the Pine Bush Central School District in the amount often percent (10%) of the contract is required to be submitted with the proposal. A performance and payment bond
in a sum of one hundred percent (100%) of the annual amount of the contract may be required as set forth the Request for Proposal.

Pine Bush Central School District
State Route 302, Pine Bush, NY 12566
Phone: (845) 744-2031
Fax: (845) 744-6189
Brian Dunn
Superintendent of Schools
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