BOARD OF EDUCATION REGULAR MEETING
Tuesday, September 28, 2021 at Circleville Middle School
Consideration of Executive Session 6:30 PM
Anticipated Reconvening to Regular Session 7:00 PM
AGENDA
I. Call to Order
Consideration of Executive Session 6:30PM
RE: Board Communications
Anticipate Reconvening to Regular Session 7:00 PM
Pledge of Allegiance and Moment of Silence
II. Approval of Minutes
III. Appointment of Board Member to Audit Committee
IV. Reports, Recommendations of the Superintendent of Schools
1. Consent Agenda
2. CSE and CPSE Placement Recommendations
3. Presentation: Summer School Report – Pine Bush High School 2021
4. Presentation: Summer Enrichment Academies 2021
5. Acknowledge Receipt and Acceptance of Donation
6. Approval of the Revised 2021-2022 School District Calendar
***** Public Participation *****
7. Transportation Update
8. Upcoming Board Meetings, Events, Old/New Business and Updates
V. Business & Finance
1. Claims Auditor’s Reports
2. Approval of Bid Award for Student Transportation
3. Approval of Change Orders for Capital Improvement Project 2019 (Phase 2)
***** Public Participation *****
VI. Consideration of Executive Session
VII. Adjournment
MEMORANDUM Accompanying Board Agenda – September 28, 2021
AGENDA
I. Call to Order
Consideration of Executive Session 6:30 PM
RE: Board Communications
Anticipate Reconvening to Regular Session 7:00 PM
Pledge of Allegiance and Moment of Silence
II. Approval of Minutes
The Board of Education will be asked to approve the minutes from the September 14, 2021 regular board meeting, as submitted by the District Clerk.
III. Appointment of Board Member to Audit Committee
The Board of Education will appoint a board member to replace Tasha T. Butler on the Audit Committee. (Gretchen Meier and Dori Johnson are currently members of the Audit Committee)
IV. Reports, Recommendations of the Superintendent of Schools
1. Consent Agenda
The Board of Education will be asked to approve the following Consent Agenda as submitted by the Superintendent of Schools: ON WEBSITE
2. Approval of CSE & CPSE Placement Recommendations
Recommend the Board of Education acknowledge receipt and acceptance of the Committee on Special Education and Committee on Preschool Special Education placement recommendations as submitted by the CSE & CPSE Chairpersons, and reviewed by Trustee Watkins.
3. Presentation: Summer School Report -Pine Bush High School- 2021
Brian Miros and Jennifer Evans, Assistant Principals from the High School will present a report on Summer School.
4. Presentation: Summer Academies – 2021
Aaron Hopmayer, Principal of Pine Bush High School will present on the 2021 Enrichment Academies.
5. Acknowledge Receipt and Acceptance of Donation
Recommend the Board of Education acknowledge receipt and acceptance of a donation from Wristline Inc of a WLKATA Mirobot (Desktop robotic arm) Professional Kit X1 for our High School STEAM Program.
6. Approval of the Revised 2021-2022 School District Calendar for Adoption
Recommend the Board of Education approve the REVISED 2021-2022 calendar for adoption as submitted by the Superintendent of Schools.
7. Transportation Update
Superintendent Mains will give an update on transportation.
***** Public Participation *****
8. Upcoming Board Meetings, Events, Old/New Business and Updates
Our upcoming board meetings and events should be announced Tuesday evening.
The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.
Regular Board Meetings:
- Tuesday, October 12, 2021, 7:00 PM at Pine Bush High School
- Tuesday, October 26, 2021, 7:00 PM at Circleville Middle School
Other District Meetings/Events:
- Pine Bush High School Virtual National Honor Society Induction Ceremony
September 29, 2021, 7:00 PM -8:30 PM - Audit Committee Mtg.
Monday, October 4, 2021, 5:00 PM at District Office - Orange County School Boards Association (OCSBA)
Delegate Meeting: Wednesday, October 6, 2021, 7:00PM (Virtual)
Monday, October 11, 2021, Columbus Day – NO SCHOOL
V. Business & Finance
1. Claims Auditor’s Reports
Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:
Claims Auditor’s Report covering Warrant #0015 dated 9/10/2021 payroll authorizing payments in the amount of $ 847,818.75
- PR Transactions (5 checks (004405-004409) $ 847,818.75
Total $ 847,818.75
Claims Auditor’s Report covering Warrant #0016 dated 9/10/2021 check run, authorizing payments in the amount of $ 4,599,614.80
- Federal Fund Acct (7 checks 002619-002625) $ 142,044.12
- Capital Fund (8 checks 001897-001904) 3,388,117.61
- General Fund (51 check 069023-069073) 1,069,453.07
Total $ 4,599,614.80
Claims Auditor’s Report covering Warrant # 0017 dated 9/17/2021 Medicare Reimbursement authorizing payments in the amount of $ 200,860.60
- General Fund (384 checks (069074-069457) $ 200,860.60
Total $ 200,860.60
Claims Auditor’s Report covering Warrant # 0018 dated 9/17/2021 Check Run authorizing payments in the amount of $ 466,003.74
- Cafeteria Fund (9 checks 005688-005696) $ 2,153.51
- Federal Fund Acct. (4 checks 002626-002629) 28,834.18
- General Fund (35 checks 069458-069492) 435,016.05
Total $ 466,003.74
2. Approval of Bid Award for Student Transportation
Recommend the Board of Education award the Student Transportation Bid to the Mosdos Satmar of Bloomingburg as follows: (Packets were sent to two vendors and one vendor returned a bid)
- Mosdos Satmar of Bloomingburg $90/round trip, two round trips/day
Cost of Aide, if necessary: $20/round trip
3. Approval of Change orders for Capital Improvement Project 2019 (Phase 2)
Recommend the Board of Education approve the following change orders for the 2019 Capital Improvement Project- Phase II:
Prime Contractor Allowance & Construction Contingency Recommendation
CPL and the Pike Company, the District’s Architect and Construction Manager for the above project, recommend the Board of Education to approve the following Change Orders. All to be financed through the Construction Contingency and/or Prime Contractor Allowance.
No. Description Contractor Increase Cost
Pine Bush High School SED No: 44-04-01-06-0-007-027
- BR-001 Hollow Metal Frame Expediting General $ 3,707.26
- 041 RFI 62 – Install 12” Storm Pipe at Entrance Site $ 3,441.01
- 073 RFI 82 – Install Catch Basin Site $ 3,499.47
- 009 RFI 13 – Curbing at New Gates Site $ 3,480.67
- TBD Repair Catch Basin in Staff Parking Lot Site $ 1,498.00
- TBD Raise Two Valve Box Risers Site $ 631.44
- TBD Raise Electric Vault Site $ 495.04
- TBD Undercut at Maintenance Area Site $ 4,635.23
- TBD Additional Numbering for Parking Spaces Site $ 2,424.18
- TBD Remove & Install New Asphalt Sidewalk Site $ 3,459.08
Building Total $27,271.38
Pakanasink Elementary School SED No: 44-04-01-06-0-012-0015
- 086 RFI 94 – Locker room Skylights General $11,346.70
- TBD RFI 104 – Tremco Roofing at New Canopy General $ 9,752.76
Building Total $21,099.46
Circleville Middle School SED No: 44-04-01-06-0-014-015
- BR-005 RFI 105 – Tremco Roofing for RTU General $ 8,851.41
- TBD Adjust Curb Grades Site $ 2,217.76
- TBD Additional Undercuts Site $19,625.53
- 074 RFI 81 Remove Curbing Site $ 920.61
- TBD Fix and Replace Manhole Top Site $ 4,741.07
- TBD Install 4” Under Drain Site $ 2,930.97
- TBD Remove and Replace Asphalt Sidewalk Site $ 7,765.53
- TBD Install Concrete Steps at Loading Dock Site $ 483.58
- TBD Excavate and Backfill Camera Conduit Site $ 963.21
Building Total $48,499.67
Circleville Elementary School SED No: 44-04-01-06-0-009-016
- 001 RFI 28 – Remove Existing Valves in Boiler Room HVAC $ 1,165.76
- TBD Additional Undercuts Site $ 5,975.56
- TBD Provide Low Profile Casting Site $ 890.72
- TBD Repair Roof Drain Piping Site $ 3,058.10
- TBD Provide Light Rip Rap Stone Along Paving Site $ 10,028.36
- TBD Change Size of Gate to 30’ Site $ 3,874.26
Building Total $ 24,992.76
***** Public Participation *****
VI. Consideration of Executive Session
VII. Adjournment