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May 25, 2021 Agenda

PINE BUSH CENTRAL SCHOOL DISTRICT 

BOARD OF EDUCATION REGULAR MEETING     

Tuesday, May 25, 2021

Circleville Middle School                

Consideration of Executive Session         6:00 p.m.

Anticipate Reconvening to Regular Session        7:00 p.m.

 

AGENDA

I.     Call to Order              6:00 p.m.

Consideration of Executive Session                                                      6:00 p.m.

Discussion re:  Superintendent Evaluation & Personnel Matters

Anticipate Reconvening Regular Session                                             7:00 p.m.

Pledge of Allegiance and Moment of Silence

 

II.     Approval of Minutes

 

III.     Reports, Recommendations of the Superintendent

1.   Certification of Official Results of the May 18, 2021 Annual Meeting (Budget Vote & Election)

2.   Consent Agenda

3.   CSE/CPSE Placement Recommendation

 

                        *****    Public Participation   ******

 

4.   Upcoming Board Meetings, Events / Old, New Business / Updates

 

V.     Business & Finance

1.   Claims Auditor’s Reports

2.   Approval of Energy Purchasing Resolution 2021-2022

3.    Health & Welfare Services Contract

4.    Authorize Funding/ Capital Reserve Fund   

5.    Approval of Budget Transfer

 

            *****      Public Participation   ******

 

VI.     Consideration of Executive Session

   

VII.     Adjournment 

 

 

 

 

MEMORANDUM Accompanying Board Agenda – May 25, 2021

AGENDA       

I.          Call to Order               6:00 p.m.

Consideration of Executive Session            6:00 p.m.

Discussion re:  Superintendent Evaluation & Personnel Matters

Anticipate Reconvening Regular Session         7:00 p.m.

Pledge of Allegiance and Moment of Silence

 

 

II.        Approval of Minutes

The Board of Education will be asked to approve the minutes from the May 11, 2021 budget hearing and regular board meeting as submitted by the district clerk.

 

III.       Reports, Recommendations of the Superintendent of Schools

 

1.  Certification of Official Results of the May 18, 2021 Annual District Meeting – Budget Vote & Election of Board Members.

The Board of Education will be asked to acknowledge receipt and acceptance certifying the following official results of the May 18, 2021  Annual District Meeting (Budget Proposition 2021-2022 and Election of  two (2) members to the Board of Education at large (for three-year terms), as submitted.

 

BUDGET PROPOSITION (2021 – 2022 School Year)

         RESOLVED, that the proposed Pine Bush Central School District Budget for the 2021-2022 school year in the amount of $ 125,891,597 be approved and the Board of Education of said school district be authorized to levy the necessary tax therefore.

 

Pine Bush Certification of Official Results

May 18, 2021

2021-2022

Budget

Proposition

                  Election of School Board Candidates

 

Yes

No

 Tasha T. Butler

Marie Brevil

Ross Tompkins

Walker Valley Fire House (Gardiner & Shawangunk)

192

99

170

142

209

Pine Bush Fire House

(Crawford & Montgomery)

354

112

285

229

316

Circleville Presbyterian Church (Mt.Hope & Wallkill)

214

40

194

139

125

Mamakating Tn.Park in Bloomingburg

(Mamakating)

 

121

28

105

83

89

Verified and Counted Affidavit Paper Ballots

3

0

1

0

2

 

TOTALS

 

884

279

755

593

741

 

Write in votes:  Aaron Rabiner (1), Jason Sano (2), Phillip Salinardi (1), James Robertson (1),  RJ Smith (2), Alex Marrero (1), Donald J. Trump (2), Robin Grant (1), Thomas Tocco (2), Lloyd Greer (1), James Starr (2).

 

2.    Consent Agenda

Recommend the Board of Education approve the following revised Consent Agenda as submitted by the Superintendent of Schools:  ON WEBSITE

 

 

3.    CSE and CPSE Placement Recommendation                       

Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Watkins.

 

******* Public Participation ********

 

4.    Upcoming Board Meetings, Events / Old, New Business / Updates

Our upcoming board meetings and events to be announced Tuesday evening:

The start time for the regular sessions of our board meetings – 7PM unless otherwise noted.

Any changes will be posted on our district website.

 

Regular Board Meetings:

  • Tuesday, June 8, 2021, 7PM at Circleville Middle School
  • Tuesday, June 22, 2021, 7PM at Pine Bush High School 

 

Other Important Information:

Crispell Middle School National Junior Honor Society Induction

  • Wednesday, June 2, 2021 at 7PM, Pine Bush High School Auditorium

(Due to current restrictions, there will be a limit of one board member invited to attend)

 

Circleville Middle School National Junior Honor Society Induction

  • Thursday, June 3, 2021 at 7:30AM

Ceremony will be during the school day and will be livestreamed.

(Due to current restrictions, there will be a limit of one board member invited to attend)

 

Tentative Summer Board Meetings:

Please see below the currently scheduled summer meeting schedule, noting summer meetings are held at district office at 7 PM, unless posted otherwise.

 

  • July:     Tuesday, July 13, 2021, 5 PM, Reorganization & Regular Meeting, Board Retreat to follow
  • August:   Tuesday, August 24, 2021, Regular Board Meeting

 

Date for Board Reorganizational Meeting

The Reorganizational meeting is currently scheduled for July 13, 2021, board members are requested to confirm their availability.

 

Orange County School Board Association (OCSBA)

Mandated Training for New School Board Members in School District Governance

  • Part 1 –Tuesday, June 8, 2021 at 5: 30 PM  
  • Part 2 –Thursday, June 10, 2021 at 5:30 PM

Scheduled In person with attendees being socially distanced and masks are required.

Maria Wise will register any new board members who plan to attend.

 

New York State School Board Association (NYSSBA)

Mandated Training for New School Board Members in School District Governance

  • Date: June 19, 2021 
  • Time: 9AM – 1PM (Live virtual event)

Maria Wise will register any new board members who plan to attend.

 

New School Board Members Training:  Fiscal Oversight Fundamentals

  • Date: June 11 – 12, 2021
  • Time: 9:00 a.m. – 12:30 p.m. (Live virtual event)

(Attendance at both dates is required to complete the Fiscal Oversight Fundamentals)

Maria Wise will register any new board members who plan to attend.

 

New York State School Board Association (NYSSBA)

All New Online Courses:

New Platform

NYSSBA’s interactive system enables school board members to complete their state-mandated training at their own pace.

Pre-registration is open. The course will begin June 1, 2021. Login credentials and additional information will be sent via email on June 1.

 

Old/New Business/Updates

 

V.        Business & Finance

1.         Claim Auditor’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted: 

Claims Auditor’s Report covering Warrant #0072 dated 05/06/2021 Check Run authorizing payments in the amount of $ 247,712.98

  • Cafeteria Fund (7 checks 005582-005588)         $      6,060.72
  • Trust & Agency Acct (0 checks)      $15,241.85
  • Federal Fund Acct (1 check 002580)     $266.60
  • Capital Fund (2 checks 001875-001876)     $22,697.85
  • General Fund (65 checks 067477- 067541)     $ 203,445.96

            Total       $     247,712.98    

 

Claims Auditor’s Report covering Warrant # 0073 dated 05/10/21 Payroll authorizing payments in the amount of $ 830,389.64

  • Trust & Agency Acct. (5 checks 004361-004365)        $    830,389.64

              Total     $     830,389.64

 

Claims Auditor’s Report covering Warrant #0074 dated 05/13/2021 Check Run authorizing payments in the amount of $ 892,252.90

  • Cafeteria Fund (17 checks 005589-005605)         $  68,517.27
  • Federal Fund Acct (3 checks 002581-002583)      $  7,098.94
  • General Fund (54 checks 067542-067595)   $ 815,990.69
  • District Activity AC (1 check 005705)         $ 646.00

                 Total     $   892,252.90

 

Claims Auditor’s Report covering Warrant # 0075 dated 05/14/2021 Health Buy-Out PR authorizing payments in the amount of $ 94,682.08

  • Trust & Agency Acct. (0 checks)      $   94,682.08

                  Total    $   94,682.08

 

Claims Auditor’s Report covering Warrant #0076 dated 03/22/2021-05/19/2021 Void and Reissue authorizing payments in the amount of
$ 20,960.80

  • Cafeteria Fund (1 check 005566)       $             3,123.68
  • General Fund (7 checks 067234-067597)    $   17,292.12
  • District Activity AC (1 check 005704)     $   545.00

             Total       $  20,960.80

 

 

Claims Auditor’s Report covering Warrant #0077 dated 05/20/2021 Check Run authorizing payments in the amount of $ 3,277,970.59

  • Cafeteria Fund (3 checks 005606-005608)     $   786.28
  • Federal Fund Acct (1 check 002584)   $  1,500.00
  • Capital Fund (1 check 001877)       $   15,770.00
  • General Fund (104 checks 067598- 067701)    $    3,259,914.31

                     Total      $  3,277,970.59    

 

 

Claims Auditor’s Report covering Warrant #0078 dated 05/20/2021 Scholarships authorizing payments in the amount of $ 17,750.00

  • Crispell SAF (3 checks 002353-002355)       $             1,200.00
  • HS Activity Fund (4 checks 004341-004344)     $ 400.00
  • Human Services (1 check 001086)     $1,000.00
  • Expendable Trust Fund (15 checks 001316-001330)      $ 6,650.00
  • District Activity AC (28 checks 005706-005733)      $    8,500.00

             Total     $    17,750.00 

 

 

2.    Approval of Energy Purchasing Resolution 2021-2022  

Recommend the Board of Education approve the following resolution for adoption for the 2021-2022 school year:

WHEREAS,  the Pine Bush Central School District is participating, with other Rockland and Orange County School Districts, in cooperative bids for the purchase of electricity and natural gas, sponsored by the Rockland County BOCES; and

WHEREAS,  the bidding procedures comply in every respect with the requirements established by the General Municipal Law; and

WHEREAS, the electricity and natural gas markets are highly volatile and prompt action is required to secure the benefit of the lowest possible rates; and

WHEREAS, the delay in waiting for formal action by this Board may result in the loss of the bid prices; and

WHEREAS, the Board believes that it can establish reasonable limits on the power of the Superintendent to act in the Board’s name and authority, subject to later ratification by this Board;

NOW, THEREFORE, upon the approval by the Pine Bush CSD Board of Education with a motion and a second, it is

RESOLVED that this Board hereby delegates to the Superintendent of Schools the authority to accept bids for electricity and natural gas submitted pursuant to the cooperative bid on the following conditions:
a. The annual ceiling price bid for electricity is 8.5¢ per kWh or less;
b. The annual ceiling price bid for natural gas Basis is $4.00/mmBtu ; 1
c. The annual ceiling price for natural gas commodity at the NYMEX Henry Hub is $3.95/mmBtu or less; and it is further

RESOLVED that the Superintendent is to report to this Board, in writing, within 24 hours any action he has taken pursuant to this resolution; and it is further

RESOLVED that this delegation of authority may be revoked at any time by action of this Board.

[1] This cost is for the transmission of gas.

Date: May 26, 2021

 

3.           Health & Welfare Services Contract

Recommend that the Board of Education approve the Health & Welfare Services Contract for the     2020-2021 school year with the Goshen Central School District at a per student cost of $ 729.82. The contract covers 38 students who are Pine Bush residents attending a non-public school within the Goshen Central School District for a total contract cost of $27,733.16 (38 students have been verified).

FYI:     For the 2019-2020 school year, the district’s contract with Goshen covered 40.5 students, at a per student cost of $665.61.

 

4.         Authorize Funding/ Capital Reserve Fund

Recommend that the Board of Education approve the following resolution:

                   RESOLVED, that the Pine Bush CSD Board of Education authorize the transfer of $3,000,000 from available Fund Balance to the Capital Reserve Fund effective May 25, 2021, and further authorizes the Superintendent of Schools and/or Board President to sign all applicable documents.

            Date: May 25, 2021

 

5.         Approval of Budget Transfer

Recommend the Board of Education, as per policy #5330, approve the following budget transfers exceeding $25,000 per budget code:

  • From Code A2855-50-00-2018 (Athletic Instructional Salaries)                      ($160,878.92)
  • To Code A2610-400-13-0109 (School AV contractual expenses)                   $160,878.92

To transfer funds to cover the cost of expanding Wi-Fi service to the exterior perimeters of each school building.

 

******* Public Participation ********

 

VI.       Consideration of Executive Session

 

VII.       Adjournment

Pine Bush Central School District
State Route 302, Pine Bush, NY 12566
Phone: (845) 744-2031
Fax: (845) 744-6189
Brian Dunn
Superintendent of Schools
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