BOARD OF EDUCATION
REGULAR MEETING
Tuesday, March 9, 2021 at Pine Bush High School
Consideration of Executive Session 6:30 p.m.
Anticipate Reconvening to Regular Session 7:00 p.m.
AGENDA
I. Call to Order 6:30 p.m.
Consideration of Executive Session 6:30 p.m.
Discussion re: Legal Matter
Anticipate Reconvening Regular Session 7:00 p.m.
Pledge of Allegiance and Moment of Silence
II. Approval of Minutes
III. Reports, Recommendations of the Superintendent of Schools
1. Approval of Consent Agenda
2. CSE/CPSE Placement Recommendations
3. Budget Work Session Segment for 2021-2022
Budget Presentation:
2021-2022 Preliminary Budget (Updated Roll Over Budget)
4. Capital Improvement Project Update
5. Approval of 2019 Capital Improvement Project Phase 2 – Site Work
6. Approval of New Policy 5633 for Secondary Reading and Adoption
7. Orange-Ulster BOCES Board Candidates – Consideration of Nomination
***** Public Participation *****
8. Upcoming Board Meetings, Events / Old, New Business / Updates
IV. Business & Finance
1. Claims Auditor’s Reports
2. Health & Welfare Services Contract
3. District Treasurer’s Report
***** Public Participation *****
V. Consideration of Executive Session
VI. Adjournment
MEMORANDUM Accompanying Board Agenda – March 9, 2021
AGENDA
I. Call to Order 6:30 p.m.
Consideration of Executive Session 6:30 p.m.
Discussion re: Legal Matter
Anticipate Reconvening Regular Session 7:00 p.m.
Pledge of Allegiance and Moment of Silence
II. Approval of Minutes
The Board of Education will be asked to approve the minutes from the February 23, 2021 regular board meeting as submitted by the District Clerk.
III. Reports, Recommendations of the Superintendent of Schools
1. Consent Agenda
Recommend the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools: ON WEBSITE
2. CSE and CPSE Placement Recommendation
Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Johnson.
3. Budget Work Session Segment for 2021-2022
Budget Presentations:
2021-2022 Preliminary Budget (Updated rollover budget)
4. Capital Improvement Project Update
Assistant Superintendent for Business Michael Pacella will present an overview and update on the Capital Improvement Project.
5. Approval of 2019 Capital Improvement Project Phase 2 – Site Work Contract
Recommend the Board of Education approve the following resolution:
RESOLVED that the Board of Education award the site work contract for the 2019 Capital Improvement Project to Smith Site Development, LLC for the sum of $4,950,000 and authorize the Board President to sign such contract.
6. Approval of New Policy 5633 for Secondary Reading and Adoption
Recommend the Board of Education approve new Policy 5633, Gender Neutral Single-Occupancy Bathrooms for second reading and adoption.
7. O-U BOCES Board Candidates – Consideration of Nomination
This year, two Orange-Ulster BOCES board members terms expire. To date, we have received, per Orange-Ulster BOCES, two letters of interest to fill these two open seats. If Pine Bush would like to nominate anyone as a candidate for the Orange-Ulster Cooperative Board, a motion must be called and voted upon.
Nominations of candidates must be submitted to OU BOCES no later than March 23, 2021. The following individuals have submitted letters:
- Eugenia”Jean” Pavek / Minisink Valley Central SD
- Michael Bello / Port Jervis City SD
Both Eugenia “Jean” Pavek and Michael Bello are running for re-election (Letters Included in Pkt.)
***** Public Participation *****
8. Upcoming Board Meetings, Events / Old, New Business / Updates
Upcoming board meetings and events will be announced Tuesday evening:
The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.
Regular Board Meetings:
- Tuesday, March 23, 2021 at 7:00 PM Circleville Middle School
- Tuesday, April 13, 2021 at 7:00 PM Pine Bush High School
- Thursday, April 22, 2021 at 7:00 PM Circleville Middle School
Other Important Dates:
Prospective School Board Member Workshop
- Saturday, March 20, 2021, 9:00 AM – 11:00 AM via Zoom
- Tuesday, March 23, 2021, 7:00PM – 9:00PM via Zoom
Register via email to Karyn Meier, OCSBA at karyn.meier@ocsba.com forms available on the back table or contact Maria Wise.
OCSBA Announcement: Mandated Training for New School Board Members in School District Governance
- Part 1 –Tuesday, June 8, 2021 at 5: 30 PM
- Part 2 –Thursday, June 10, 2021 at 5:30 PM
Scheduled In-person with attendees being socially distanced and masks are required. Informational form is on the back table. Maria Wise will register any new board members who plan to attend; there will also be options through NYSSBA. (No information on a virtual option at this time, will keep you informed)
Petition packets are available at the District Office for anyone seeking School Board candidacy.
Petition return date to the District Clerk is (no later than) Monday, April 19, 2021 at 5:00 PM.
Orange-Ulster BOCES Virtual Budget Presentation
- Wednesday, April 7, 2021 – 7:00 PM
RSVP to Maria Wise or Jayna McAteer no later than March 29, if you would like to attend
(Note: BOCES Reps will present their budget to Pine Bush CSD at our March 23, 2021 meeting)
Reminder of Voting Locations for Annual School District Vote and Election (May 18, 2021):
- ELECTION DISTRICT NO. 1: Walker Valley Fire House
(Residents of the Towns of Gardiner and Shawangunk) - ELECTION DISTRICT NO. 2: Pine Bush Fire House
(Residents of the Towns of Crawford and Montgomery) - ELECTION DISTRICT NO. 3: Circleville Evangelical Presbyterian Church
(Residents of the Towns of Mt. Hope and Wallkill) - ELECTION DISTRICT NO. 4: Bloomingburg Town Park
(Residents of the Town of Mamakating)
IV. Business & Finance
1. Claim Auditor’s Reports
Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:
Claims Auditor’s Report covering Warrant # 0052 dated 2/18/2021 check run authorizing payments in the amount of $ 578,113.02
- Cafeteria Fund (1 check 005531) $ 7,066.96
- Federal Fund Acct. (1 check 002563) 195.00
- Capital Fund (1 check 001860) 384.75
- General Fund (16 checks 066662 -066677) 570,466.31
Total $ 578,113.02
Claims Auditor’s Report covering Warrant # 0053 dated 2/25/2021 payroll authorizing payments in the amount of $ 1,054,485.00.
- Trust & Agency Acct. (13 checks 004307-004319) $ 1,054,485.00
Total $ 1,054,485.00
Claims Auditor’s Report covering Warrant # 0054 dated 2/26/2021 check run authorizing payments in the amount of $ 2,623,385.25
- Crispell SAF (1 check 002350) $ 2,277.73
- Federal Fund Acct (1 check 002564) 4,550.00
- Capital Fund (4 checks 001861-001864) 47,390.35
- General Fund (56 checks 066678-066733) 2,569,167.17
Total $ 2,623,385.25
2. Health & Welfare Services Contract
Recommend the Board of Education approve the Health & Welfare Services Contract for the 2020-2021 school year with the Somers Central School District at a per student cost of $1,219.11. The contract covers one (1) student who is a Pine Bush resident attending a non-public school (and verified) within the Somers Central School District for a total contract cost of $1,219.11.
During the 2019-2020 school year the contract was for two students at a per student cost of $1,188.00.
3. District Treasurer’s Reports
Recommend the Board of Education acknowledge receipt and acceptance of the following District Treasurer’s Reports for the period February 1, 2021 through February 28, 2021.
General Fund Reports:
- Monthly Treasurer’s Reports / Transfers
- Budget Status
Monthly Treasurer’s Reports / Budget Status for:
- School Lunch Fund
- Capital Fund
- Federal Fund
Monthly Treasurer’s Reports for:
- Trust & Agency Fund
- District-wide Activity Fund
- Student Activity Funds for: Pine Bush High School,
- Circleville Middle School and Crispell Middle School
- Expendable Trust Fund (Scholarships)
- Academy of Finance
- Human Services Academy
- Debt Service
***** Public Participation *****
V. Consideration of Executive Session
VI. Adjournment