March 24, 2020 Agenda

PINE BUSH CENTRAL SCHOOL DISTRICT – REVISED (2)

BOARD OF EDUCATION

REGULAR MEETING

Tuesday, March 24, 2020 at Pine Bush High School  7:00 p.m.

Consideration of Executive Session 6:30 p.m.

Anticipate Reconvening to  Regular Session 7:00 p.m.

(Meeting is Closed to the Public Due to State of Emergency)

 

AGENDA

I.             Call to Order               6:30  p.m.

                Consideration of Executive Session      6:30 p.m.

                Discussion re:  Legal Matter

                Anticipate Reconvening Regular Session    7:00 p.m.

 

II.            Approval of Minutes

III.           Reports, Recommendations of the Superintendent of Schools

1.       Approval of Consent Agenda

2.       Board Approval of Educational Consultant

3.    CSE/CPSE Placement Recommendations

4.    Board Approval for Waiver of Potential Conflict of Interest

5.    Update: Orange-Ulster BOCES Budget Presentation for 2020-2021

6.    Presentation: Preliminary Budget 2020-2021

7.    Approval for Designation and Disposition of Library Books

8.    Upcoming Board Meetings, Events / Old, New Business / Updates

 

IV.          Business & Finance

1.       Claims Auditor’s Reports     

 V.            Consideration of Executive Session

VI.          Adjournment

 

MEMORANDUM Accompanying Board Agenda – March 24, 2020

AGENDA             

I.    Call to Order                     7:00  p.m.

I.             Call to Order           6:30 p.m.

                Consideration of Executive Session     6:30 p.m.

                Discussion re:  Legal Matter

                Anticipate Reconvening Regular Session      7:00 p.m.

II.            Approval of Minutes

The Board of Education will be asked to approve the minutes from the March 10, 2020 regular meeting as submitted by the District Clerk.

 

III.           Reports, Recommendations of the Superintendent of Schools

1.            Consent Agenda

Recommend the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools:  ON WEBSITE

 

2.            Board Approval of Educational Consultant   

Recommend the Board of Education approve an agreement with Mary Ann Wilson, d/b/a Wilson

Learning & Leading (Consultant), for the Pine Bush Central School District, effective March 11, 2020 through June 30, 2020, at a rate of $700 per day, not to exceed 15 days (paid through the School Improvement Grant) in accordance with said agreement on file with the district clerk, and further authorizes the Superintendent of Schools to sign all applicable documents.

Date: March 24, 2020

 

3.            CSE and CPSE Placement Recommendation                                       

Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Watkins.

 

4.             Board Approval for Waiver of Potential Conflict of Interest

Recommend the Board of Education approve the following resolution:

                RESOLVED, that the Board of Education hereby approves and authorizes the Superintendent of Schools to sign the Waiver of Potential Conflict of Interest (in the form attached) between Orange Ulster BOCES (“BOCES”) and the Pine Bush Central School District regarding a legal opinion as to whether BOCES’ component school districts are obligated to pay BOCES for all contracted services.

Date: March 24, 2020

 

5.            Update: Orange-Ulster BOCES 2020-2021 Budget Presentation 

 Due to the unforeseen circumstances we are all currently experiencing, the administrators and board members from Orange-Ulster BOCES will be unable to present their 2020-2021 budget in person. However, it is anticipated all component districts will be provided with a video  illustrating their 2020-2021 budget. We will be advised as soon as it becomes available.

In the meantime, please see the following O-U BOCES budget documents, also available for viewing on our district website:

  • Orange Ulster BOCES Administrative Budget Newsletter
  • Proposed 2020-2021 O-U BOCES Budget Booklet

Additionally, this year, the Pine Bush CSD Board of Education will be asked to approve or disapprove the Orange Ulster BOCES Administrative Budget on Thursday, April 16, 2020 and vote for candidates for the  Orange Ulster BOCES board.

 

6.            Presentation: Preliminary Budget 2020-2021

Superintendent Tim Mains and Assistant Michael Pacella will provide a final review of the preliminary budget for 2020-2021.

 

7.            Designation & Disposition of Library Books

Recommend the Board of Education authorize the disposition of the following library books:

Board designation of Library Books as submitted at the request of, Robin Renehan, Library Media Specialist, and acknowledged by Principal Lisa Hankinson, as outdated and/or in poor condition, therefore, unusable in accordance with Policy #5250  SUBJECT: Disposition of Surplus Property, and authorizes the disposition the following materials as submitted under the direction of Michael Pacella, Assistant Superintendent for Business.

                (List to be attached to the minutes)

 

 8.           To Date: Upcoming Board Meetings, Events / Old, New Business / Updates

Our upcoming board meetings and events to be announced Tuesday evening:

The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

Any changes will be posted on our District Website.

 

Regular Board Meetings:

  • Thursday, April 16, 2020, 7:00 PM Pine Bush High School (If still in a State of Emergency – meeting closed to public).             
  • Tuesday, April 28, 2020, 7:00 PM at Circleville Middle School (PBHS, if still in a State of Emergency – meeting will be closed to public)
  • Tuesday, May 12, 2020, 7:00 PM Pine Bush High School

Regular Board Meeting and School Budget Hearing on 2020-2021 Budget School (If still in a State of Emergency – meeting closed to public).       

 

Other Important Dates

  • Prospective School Board Member Workshop – CANCELLED
    Saturday, March 28, 2020, 9:00 AM – 12:00 noon

  • Tuesday, May 19, 2020, Annual Budget Vote and Election – Polls Open 6:00 AM to 9:00 PM

                ELECTION DISTRICT NO. 1: Walker Valley Fire House

               (Residents of the Towns of Gardiner and Shawangunk)

                (Address: 3679 NY—52, Walker Valley, NY   12588)

 

                ELECTION DISTRICT NO. 2: Pine Bush Fire House (Station 1) (previously Pine Bush HS)

                (Residents of the Towns of Crawford and Montgomery)

                (Address: 2405 NY—52, Pine Bush, NY   12566)

 

                ELECTION DISTRICT NO. 3: Circleville Evangelical Presbyterian Church (previously Circleville Elementary)

                (Residents of the Towns of Mt. Hope and Wallkill)

                (Address: 890 Goshen Turnpike, Circleville, NY   10919)

 

                ELECTION DISTRICT NO. 4: Town of Mamakating Park in Bloomingburg

                (Residents of the Town of Mamakating)

                (Address: 27-29 Mamakating Rd. Bloomingburg, NY   12721)

 

Old/New Business/Updates

Voter Registration:

Qualified voters can personally register in any of the District school buildings during regular school hours until May 7, 2020. In addition, personal registration will be conducted on May 7, 2020 between the hours of 4 p.m. and 8 p.m. in the District Office. Further, any qualified voter can register with their respective County Board of Elections at any time prior to voting in a school election.          

 

IV.          Business & Finance

1.            Claim Auditor’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted: 

Claims Auditor’s Report covering Warrant # 0058 dated 3/5/2020 check run authorizing payments In the amount of $ 1,357,354.78

  • Cafeteria Fund (3 checks 005127-005129)       $    853.65
  • Crispell SAF (2 checks 002331-002332) $     662.50
  • HS Activity Fund (3 checks 004010-004012)  $  450.40
  • Trust & Agency Acct.(0 checks)  $   15,797.40
  • CVMS Activity Fund (4 checks 001657-001660) $   2,680.94         
  • Federal Fund Acct. (1 check 002508)   $  9,786.00         
  • General Fund (75 checks 062382-062456)  $    1,322,983.16
  • District Activity AC (3 checks 004754-004756)   $    4,140.73

Total    $   1,357,354.78

 

Claims Auditor’s Report covering Warrant #0059 dated 03/10/2020 payroll authorizing payments in the amount of $ 903,361.70

  • Trust & Agency Acct. (7 checks 004109-004115)    $   903,361.70

   Total       $    903,361.70

 

Claims Auditor’s Report covering Warrant #0060 dated 03/16/2020 medicare reimbursement authorizing payments in the amount of $ 169,399.79

  • General Fund (359 checks 062460-062818)       $    169,399.79

       Total      $     169,399.79

 

V.         Consideration of Executive Session

VI.        Adjournment

Pine Bush Central School District
State Route 302, Pine Bush, NY 12566
Phone: (845) 744-2031
Fax: (845) 744-6189
Tim O. Mains
Superintendent of Schools
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