March 10, 2020 Meeting Minutes

Pine Bush Board of Education –March 10, 2020  

REGULAR MEETING – Pine Bush HS 

 

Members Present:

  • Gretchen Meier, President
  • Kristi Kheiralla
  • Dori Johnson    
  • Ross Tompkins                                                                 
  • Matthew Watkins

 

Members Absent:

  • Cara Robertson, Vice President
  • Kristin Graessle (attended executive session only)

 

Others Present

  • Tim Mains, Superintendent of Schools 
  • Donna Geidel, Assistant Superintendent for Instruction                                                              
  • Michael Pacella, Assistant Superintendent for Business              
  • Deborah June, District Clerk
  • Approximately 20 residents/students/staff members

 

Call to Order

The meeting was called to order by President Gretchen Meier with the following motion offered:

MOVED by Trustee Johnson, second by Trustee Kheiralla, that the Board of Education open the regular meeting at approximately 6:30 PM

YES – 4           NO – 0    MOTION CARRIED  (M.Watkins included at 6:32 pm)

 

Consideration of Executive Session

MOVED by Trustee Tompkins, second by Trustee Kheiralla, that the Board of Education adjourn to executive session at approximately 6:31 PM regarding a Particular Personnel Matter .

YES – 4           NO – 0    MOTION CARRIED

 

Adjourn Executive Session

MOVED by Trustee Watkins, second by Trustee Johnson, that the Board of Education adjourn from executive session at approximately 7:08 PM.

YES – 5     NO – 0    MOTION CARRIED

 

Public Session Resumes / Welcome and Pledge of Allegiance

MOVED by Trustee Watkins, second by Trustee Johnson, that the Board of Education resume the regular session of the meeting noting the time at approximately 7:09 PM.

YES – 4     NO – 0    MOTION CARRIED (K.Kheiralla stepped out returned at 7:11 p.m.)

 

President Gretchen Meier welcomed those in attendance to the regular meeting, and requested all stand for the Pledge of Allegiance.

 

Approval of Minutes

MOVED by Trustee Johnson, second by Trustee Tompkins, that the Board of Education approve the minutes

from the February 25, 2020 regular board meeting , as submitted by the District Clerk.

YES – 5           NO – 0    MOTION CARRIED

 

 

Reports, Recommendations of the Superintendent of Schools

Consent Agenda

MOVED by Trustee Watkins, second by Trustee Tompkins, that the Board of Education approve the following Consent Agenda and addition to the consent agenda as submitted by the Superintendent of Schools:

Abolishment/Creations
Authorize the abolishment of the following position:

Non-Instructional

1.0 FTE School Secretary 12 month position effective at the close of business March 10, 2020.

 

Authorize the creation of the following position:

Non-Instructional

1.0 FTE Typist 12 month position, effective March 11, 2020.

 

Resignations

Instructional

  • Angela Schuster, resignation, for the purpose of retirement, from her position as a 6.0 hours/day Teaching Assistant, effective at the close of business on April 03, 2020. 

 

Leave of Absence

Instructional

  • Melissa Algarin, request for an extension of her unpaid leave of absence from her position as a 6.0 hours/day  Teaching Assistant, effective March 2, 2020 through March 6, 2020.  

 

Appointments

Instructional

  • Shannon Renner, who holds a Provisional certificate in School Psychologist, be appointed to the probationary position of a 1.0 FTE School Psychologist in the tenure area of School Psychologist for a four year probationary period commencing March 30, 2020 and ending March 29, 2024.  Salary level MA60, Step 3 of the salary schedule (pro-rated). Be it further resolved that, to the extent applicable under Education Law Section 3012-d and the accompanying Commissioner’s Regulations, in order to be considered for tenure, Shannon Renner must have received an APPR rating of effective or highly effective in three of the four probationary years and must not receive an ineffective in the fourth year.

 

Non-Instructional

  • Cloyd Davis, probationary appointment as a full-time 12 month/year Custodial Worker, effective March 11, 2020, salary as per contract (pro-rated).
  • Antonia Ciccarelli, probationary appointment as a 10 month Athletic Trainer, effective February 28, 2020, annual salary of $40,029,  (as per contract pro-rated), noting she is certified for such appointment through the Orange County Department of Human Resources.
  • Amy Zupetz, probationary appointment as a full-time typist 12 month/year, effective March 11, 2020 at an annual salary as per contract (pro-rated), noting she is certified for such appointment through the Orange County Department of Human Resources.

 

Interscholastic

Board approval of the following interscholastic spring coaching appointments for the 2019-2020 school year at the appropriate interscholastic stipend:

Boys Track

  • Anthony DiMarco, Modified Coach @Level III, Step 3 (4)

 

Girls Track

  • Priscilla Hassan, Modified Coach @Level III, Step 1 (1)
  • Lisa Perry, Modified Coach, @Level III, Step 3 (3)

 

Baseball

  • Robert Lawrence, Modified Coach @ Level III, Step 3(3)

(addition to consent agenda)

  • Daniel Edwards, Modified Coach @ Level III, Step 1(1)

 

Softball

  • Lisa Sorrentino, Modified Co-Coach @ Level III, Step 10(16)
  • Denise Crisafulli, Modified Co-Coach @ Level III, Step 1(1)
  • Kimberly Craft, Modified Coach @ Level III, Step 3(3)

 

Boys Lacrosse

  • Michael Ciarelli, Modified @ Level III, Step 7 (9)
  • Orlando Cruz, Volunteer/Unpaid Position

 

Girls Lacrosse

  • Taylor Mann, Modified@ Level III, Step 1 (1)

 

Per Diem Substitutes

Board approval for the appointment of the following individuals as per diem substitutes effective March 11, 2020 (or as noted) at board approved per diem substitute rates:

  • Flora Chi
  • Isabella Dwarka
  • Sebastian Lugo
  • Dorothy McGuigan
  • Jeffrey Parsells
  • Alexandra Smith

YES – 5           NO – 0    MOTION CARRIED

 

 

CSE and CPSE Placement Recommendation                                       

MOVED by Trustee Tompkins, second by Trustee Kheiralla, that the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Kheiralla.

YES – 5           NO – 0    MOTION CARRIED

 

Budget Work Session Segment for 2020-2021

Budget Presentations:

Strategic Plan Budget Implications

Superintendent Tim Mains presented on potential costs associated with the Strategic Plan.  Mr. Mains began his presentation with a brief overview of where we are to date. In 2017-18 we began planning and we are currently 1.5 years into our Strategic Plan. The plan has four domains: Cognitive, Personal, Relationship and systems. Some highlights of the presentation included review of the following:

Cognitive Domain:

  • Continue work with OU BOCES Consultant for Data Wise training +$20,000
  • Continue pblproject.com subscription-K-12  (In Instructional Budget)
  • Begin School Comprehensive Education Plans at EJR, CVMS and Crispell MS ($75,000  – School Improvement Grants)
  • Continued work with EL Education – training GLC’s, Team Leaders and Dept. Chairs, and leading learning walks. (In Instructional Budget)
  • Transition to NYS Next Generation Learning Standards (In Instructional Budget – Instructional Coaches)
  • Consultant to support PreK-12 Literacy and Social Studies transition to Next Gen Standards (In Instructional Budget)
  • Purchase additional Literacy instructional materials for MS (In Instructional Budget)
  • Purchase new Science materials and resources for Middle School (In Instructional Budget)

 

Personal Domain:

  • Continue PD for Social Emotional Learning with Ramapo for Children consultants  (In Instructional Budget for SEL)
  • K-12 Universal Behavioral Screener (In Instructional Budget for SEL)

 

Relationship Domain:

  • Hire 1.0 teacher to manage HS School to Work program   ($94,140 – proposed in Instructional Budget)
  • Additional training to support School to Work +$5,000

 

Systems Domain:

  • Continue ongoing PD for Admin (In Instructional Budget)
  • Funds to support purchases of flexible furniture   +$100,000
  • Purchase additional materials and resources to support coding, engineering, and robotics K-12   +$25,000
  • Upgrade science labs at PBHS/CVMS/CRISPELL  +$20,000

 

PB Lumens

  • Develop & Implement a Mini-conference
  • Encompasses all four domains
  • Provide Pine Bush teachers opportunities     to learn from their peers about what’s happening in our classrooms:
  1. Project-based learning
  2. Personalized learning
  3. STEAM lessons
  4. SEL lessons
  5. Technology integration
  • Showcase our partnerships with businesses and local colleges and universities.
  • Provide a meal and keynote speaker

(School Improvement Grant – District  share)

 

New Strategic Plan proposed costs for 2020-2021 Budget:

  • Data Wise PD +$20,000
  • School to Work PD +$5,000
  • Coding & Robotics +$25,000
  • Furniture +$100,000
  • Upgrade Science labs +$20,000

Total $170,000

 

Future:

  • As we continue to move forward, there will be ongoing budget implications
  • The Strategic Plan is a dynamic document – a road map, not a recipe
  • The deeper we get into implementation, the more we will learn

 

At the conclusion of the presentation a brief conversation ensued amongst the board members. Some questions/comments offered included the following and topics discussed:

Standing desks, flexible furniture, Standing tables option, Floor mats; $100,000 furniture vs. $20,000 Science upgrades(request further consideration); school to work (hiring and timeline), Engineering program (continue to build the momentum); Definition of CDOs (Career Development Occupation studies), how do we get employers to participate, can we find someone with CDOs certification?; Bike desks.

In conclusion, Superintendent Mains was thanked for his hard work and informative presentation

 

Public Participation

President Meier opened the first public participation at approx. 7:47 PM requesting no personal references.  The following comments/questions/concerns were raised:

Resident offered packets of personal products for student distribution to students (CMS/EJR)

 

O-U BOCES Board Candidates – Consideration of Nomination

MOVED by Trustee Johnson, second by Trustee Kheiralla, that the Pine Bush Central School District Board of Education nominate the following individuals as candidates for the Orange-Ulster Board of Cooperative Educational Services (BOCES):

  • Larry Berger / Cornwall CSD
  • Martha Bogart / Goshen CSD
  • David Eaton / Warwick CSD

YES – 5           NO – 0    MOTION CARRIED

 

Approval of Overnight Trip Request

MOVED by Trustee Kheiralla, second by Trustee Tompkins, that the Board of Education officially approve the following overnight trip request:

**Note, as in the past, when qualifications for athletic championships take place in between board meetings, the Superintendent approves the trip for qualifying students and the Board is asked to officially the trip at the next board meeting.

  • Official overnight trip request (approved by the Superintendent) submitted by the Boys track team coach, Al Schmidt, on behalf of track  team members’ for attendance and participation at the NYSPHAA Boys Indoor Track and Field Championships being held at Ocean Breeze Track and Field Athletic Complex, Staten Island, NY. The dates of the trip were Friday, March 6, 2020 through Saturday, March 7, 2020. Four (4) student athletes and four (4) chaperones attended which provided an approx. 1:1 student/chaperone ratio. The approximate cost per student was $124.75 (exclusive of transportation). The cost per student to be paid by the district as this is a state championship. (All applicable documentation is included).

YES – 5           NO – 0    MOTION CARRIED

 

Approval of SEDCAR Contracts

MOVED by Trustee Johnson, second by Trustee Kheiralla, that the Board of Education approve the SEDCAR (Strategic Evaluation Data Collection, Analysis & Reporting) Contracts between the Pine Bush Central School District and the following private school providers in Connection with IDEA flow-through monies for the 2019-20 school year (2020-2021 grant year) and authorize The Superintendent of Schools to sign the contracts on behalf of the district:

  • Abilities First. Inc.
  • The Educational Learning Experience NYSARC Inc. dba The Arc Sullivan-Orange Counties
  • Best Friends, Inc.
  • Center for Discovery, Inc.
  • Center for Spectrum Services
  • The Devereux Foundation
  • Field of Dreams
  • Green Chimney’s
  • Learning Together
  • Mid Island Therapy Associates DBA All About Kids
  • New York School for the Deaf
  • United Cerebral Palsy of Orange County DBA Inspire Kids

YES – 5     NO – 0    MOTION CARRIED

 

 Upcoming Board Meetings, Events / Old, New Business / Updates

Upcoming board meetings and events announced Tuesday evening:

The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

 

Regular Board Meetings:

Tuesday, March 24, 2020 at Circleville Middle School / Student Recognition 6:45 PM

  • Recognition of Circleville MS Students – Cast and Crew of The Lion King, Jr.
  • Recognition of Winter Scholar Athletes

 

Thursday, April 16, 2020 at 7:00 PM Pine Bush High School/ Student Recognition 6:45 PM

  • Recognition of Pine Bush HS Students – Cast and Crew of Mamma Mia

 

Tuesday, April 28, 2020 at Circleville Middle School, 7:00 PM

Other Events:

  • Senior Citizens Dinner and Play Night at Pine Bush HS

                Featuring: Mamma Mia                                                               

                Wednesday, March 18, 2020

                Dinner begins at 5:30 PM / Play immediately following

                Please advise Debbie June or Jayna McAteer, if you plan to attend.

 

  • Pine Bush HS Spring Musical – Mamma Mia

                Friday, March 20, 2020, 7 PM at Pine Bush HS

                Saturday, March 21, 2020, 1 PM and 7 PM at Pine Bush HS

 

  • CANCELLED: NYSSBA Members Meet & Mingle Reception – Wednesday, March 25, 2020

 

  • Prospective School Board Member Workshop

                Saturday, March 28, 2020, 9:00 AM – 12:00 noon

                Orange- Ulster BOCES – Administrative Conference Room in the Administrative Building

Register via to email Karyn Meier, OCSBA at karyn.meier@ocsba.com registration forms available on the back table or contact Debbie June.

 

  • OCSBA Announcement: Mandated Training for New School Board Members–School District  Governance

Part 1 –Tuesday, June 9, 2020 at 5: 30 PM,  Part 2 –Thursday, June 11, 2020 at 5:30 PM

(Dinner provided) Informational form is on the back table. Debbie June will register any new board members who plans to attend, there will also be options through NYSSBA.

 

  • Orange-Ulster  BOCES Budget Presentation and Dinner

                Wednesday, April 1, 2020 – 6:00 PM, Career & Technical Ed Center – Multipurpose Room

                RSVP to Debbie June or Jayna McAteer no later than March 24th, if you would like to attend/

                (Note: BOCES Reps will present their budget to Pine Bush CSD at our March 24, 2020 meeting)

 

  • Petition packets are available at the District Office for anyone seeking School Board candidacy.

                Petition return date to the District Clerk is (no later than) Monday, April 20, 2020 at 5:00 PM.

 

  • Reminder of Voting Locations for Annual School District Vote and Election:

 ELECTION DISTRICT NO. 1:  Walker Valley Fire House

(Residents of the Towns of Gardiner and Shawangunk)

 

ELECTION DISTRICT NO. 2: Pine Bush Fire House

(Residents of the Towns of Crawford and Montgomery)

 

ELECTIONDISTRICT NO. 3:  Circleville Evangelical Presbyterian Church

(Residents of the Towns of Mt. Hope and Wallkill)

 

ELECTION DISTRICT NO. 4: Bloomingburg Town Park

(Residents of the Town of Mamakating)

 

Update:

  • Census 2000 – Reminder

Additional Updates:

  • Superintendent Mains of PB official designation SME designated as a Prime School;
  • Corona Virus update provided noting to date no confirmed cases in district, therefore, will continue to run as usual at this time;
  • If students or staff are sick they are to remain at home;
  • The district is taking all extra precautions per the County and State Health Departments, as well as CDC.

 

Business & Finance

Claim Auditor’s Reports

MOVED by Trustee Tompkins, second by Trustee Johnson, that the Board of Education approve acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:    

Claims Auditor’s Report covering Warrant # 0054 dated 2/20/2020 check run authorizing payments in the amount of $ 594,628.94

  • Cafeteria Fund (8 checks 005515-005122)    $     30,740.98
  • Crispell SAF (5 checks 002325-002329)   $    8,603.47
  • HS Activity Fund (10 checks 003996-004005)   $  2,547.10
  • General Fund (83 checks 062242 -062324)   $   552,640.09
  • District Activity AC (1 check 004750)   $   97.30

      Total         $      594,628.94

 

Claims Auditor’s Report covering Warrant # 0055 dated 2/25/2020 payroll authorizing payments in the amount of $ 1,137,092.85.

  • Trust & Agency Acct. (15 checks 004094-004108)   $      1,137,092.85

       Total      $    1,137,092.85

 

 

Claims Auditor’s Report covering Warrant #0056 dated 02/28/2020 coaching checks authorizing payments in the amount of $ 37,622.68

  • Trust & Agency Acct. (0 checks)    $     37,622.68

         Total          $     37,622.68

 

Claims Auditor’s Report covering Warrant # 0057 dated 2/28/2020 check run authorizing payments in the amount of $ 1,503,615.01

  • Cafeteria Fund (4 checks 005123-005126)    $    16,121.41
  • Crispell SAF (1 checks 002330)   $          31.97
  • HS Activity Fund (3 checks 004007-004009)    $   4,262.91
  • Federal Fund Acct (1 check 002507)   $     415.00
  • Capital Fund (5  checks 001800-001804)   $   46,059.60
  • General Fund (57 checks 062325-062381)  $    1,435,984.12
  • District Activity AC (3 checks 004751-004753)  $    740.00

            Total       $        1,503,615.01

YES – 5     NO – 0    MOTION CARRIED

 

 

Approval of SCAR Assessment Reduction Decisions

MOVED by Trustee Johnson, second by Trustee Kheiralla, that the Board of Education approve the following property tax refund based upon Small Claim Assessment Review (SCAR) decision authorizing reduction of the assessment:

Town of Crawford

Name   School Year  S-B-L      Old Assessment  New Assessment    Refund Amt

Dennis Finnerty  2019-2020    8-2-92  $200,000    $159,375       $2463.81

Gail Finnerty    191 Pirog Rd    Pine Bush, NY   12566

Dennis Finnerty  2018-2019  8-2-92   $251,900    $175,500   $4595.01

Gail Finnerty    191 Pirog Rd   Pine Bush, NY   12566

YES – 5     NO – 0    MOTION CARRIED

 

District Treasurer’s Reports

MOVED by Trustee Johnson, second by Trustee Tompkins, that the Board of Education  acknowledge receipt and acceptance of the following District Treasurer’s Reports for the period February 1, 2020 through February 29, 2020.

General Fund Reports: 

  •              Monthly Treasurer’s Reports / Transfers
  •               Budget Status

Monthly Treasurer’s Reports / Budget Status for:

  •                School Lunch Fund
  •                Capital Fund      
  •                 Federal Fund

Monthly Treasurer’s Reports for:

  •                 Trust & Agency Fund     
  •                 District-wide Activity Fund
  •                Student Activity Funds for: Pine Bush High School, Circleville Middle School and Crispell Middle School
  •                  Expendable Trust Fund (Scholarships)
  •                  Academy of Finance
  •                  Human Services Academy
  •                  Debt Service

YES – 5     NO – 0    MOTION CARRIED

 

Public Participation

President Meier opened the second public participation at approx. 8:11 PM requesting no personal references.  The following comments/questions/concerns were raised:

Resident suggested the district do the same with updates/cleaning with the flu as we are now doing with the corona virus.

 

Consideration of Executive Session

MOVED by Trustee Johnson, second by Trustee Tompkins, that the Board of Education adjourn public session to executive session regarding negotiations with a particular firm, noting the time at approx. 8:12 p.m.

YES – 5     NO – 0    MOTION CARRIED

 

Adjourn Executive Session and Return to Regular session

MOVED by Trustee Tompkins, second by Trustee Kheiralla, that the Board of Education adjourn executive session and return to regular session, noting the time at approx. 8:43 PM.

YES – 5     NO – 0    MOTION CARRIED

 

Adjournment

MOVED by Trustee Johnson, second by Trustee Tompkins, that the Board of Education adjourn the regular meeting, noting the time at approx. 8:44 PM.

YES – 5     NO – 0    MOTION CARRIED

 

Deborah A June (electronically signed/daj)

Note: BOARD MEETINGS are video recorded and  can be viewed at www.pinebushschools.org           

Deborah A. June, District Clerk

 Pine Bush CSD

(Disclosure: Minutes will be printed on numbered minute paper and placed in the district minute books pending return to school).

Pine Bush Central School District
State Route 302, Pine Bush, NY 12566
Phone: (845) 744-2031
Fax: (845) 744-6189
Tim O. Mains
Superintendent of Schools
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