March 10, 2020 Agenda

BOARD OF EDUCATION

REGULAR MEETING

Tuesday, March 10, 2020 at Pine Bush High School 

Consideration of Executive Session                     6:30 p.m.

Anticipate Reconvening to Regular Session       7:00 p.m.

 

AGENDA

I.             Call to Order           6:30 p.m.

Consideration of Executive Session         6:30 p.m.

Discussion re:  Particular Personnel Matter

Anticipate Reconvening Regular Session      7:00 p.m.

 

II.            Approval of Minutes

 

III.           Reports, Recommendations of the Superintendent of Schools

1.    Approval of Consent Agenda

2.    CSE/CPSE Placement Recommendations

3.    Budget Work Session Segment for 2020-2021

       Budget Presentation:

       Strategic Plan –  Budget Implications

 

           *****   Public Participation     *****

 

4.    Orange-Ulster BOCES Board Candidates – Consideration of Nomination

5.    Approval of Overnight Trip Request

6.    Approval of SEDCAR Contracts

7.    Upcoming Board Meetings, Events / Old, New Business / Updates  

                 Census 2020

 

V.       Business & Finance

1.    Claims Auditor’s Reports

2.       Approval of SCAR Assessment Reduction Decisions

3.    District Treasurer’s Reports

                  *****     Public Participation     *****

 

VI.       Consideration of Executive Session

                Discussion Re:   Negotiations with a Particular Firm

 

  VII.       Adjournment

 

MEMORANDUM Accompanying Board Agenda – March 10, 2020

AGENDA             

I.             Call to Order                        6:30  p.m.

Consideration of Executive Session            6:30  p.m.

Discussion re: Particular Personnel Matter

-Anticipate Reconvening Regular Session       7:00  p.m.

 

II.            Approval of Minutes

The Board of Education will be asked to approve the minutes from the February 25, 2020 regular board meeting special board meeting, as submitted by the District Clerk.

 

III.           Reports, Recommendations of the Superintendent of Schools

1.            Consent Agenda

Recommend the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools:  ON WEBSITE

 

2.            CSE and CPSE Placement Recommendation                                       

Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Kheiralla.

 

3.            Budget Work Session Segment for 2020-2021

                Budget Presentations:

  •         Strategic Plan Budget Implications

Superintendent Tim Mains and Donna Geidel, Assistant Superintendent for Instruction, will present on potential costs associated with the Strategic Plan.

 

                    *****     Public Participation     *****

 

4.        O-U BOCES Board Candidates – Consideration of Nomination

To date, three Orange-Ulster BOCES board members terms expire. We have received, per Orange-Ulster BOCES, three letters of interest to fill these three open seats. If Pine Bush would like to nominate anyone as a candidate for the Orange-Ulster Board of Cooperative Educational Services (BOCES), a motion must be called and voted upon at the March 10th meeting. Nominations of candidates must be submitted to OU BOCES no later than March 17, 2020. The following individuals have submitted letters:

  • Larry Berger / Cornwall CSD
  • Martha Bogart / Goshen CSD
  • David Eaton / Warwick CSD

 

5.            Approval of Overnight Trip Request

Recommend the Board of Education approve the following overnight trip request:

**Note, as in the past, when qualifications for athletic championships take place in between board meetings, the Superintendent approves the trip for qualifying students and the Board is asked to officially the trip at the next board meeting.

 

  • Official overnight trip request (approved by the Superintendent) submitted by the Boys track team coach, Al Schmidt, on behalf of track  team members’ for attendance and participation at the NYSPHAA Boys Indoor Track and Field Championships being held at Ocean Breeze Track and Field Athletic Complex, Staten Island, NY. The dates of the trip were Friday, March 6, 2020 through Saturday, March 7, 2020. Four (4) student athletes and four (4) chaperones attended which provided an approx. 1:1 student/chaperone ratio. The approximate cost per student was $124.75 (exclusive of transportation). The cost per student to be paid by the district as this is a state championship. (All applicable documentation is included).

 

6.            Approval of SEDCAR Contracts

Recommend the Board of Education approve the SEDCAR (Strategic Evaluation Data Collection, Analysis & Reporting) contracts between the Pine Bush Central School District and the following private school providers in connection with IDEA flow-through monies for the 2019-20 school year (2020-2021 grant year) and authorize the Superintendent of Schools to sign the contracts on behalf of the district:

  • Abilities First. Inc.
  • The Educational Learning Experience NYSARC Inc. dba The Arc Sullivan-Orange Counties
  • Best Friends, Inc.
  • Center for Discovery, Inc.
  • Center for Spectrum Services
  • The Devereux Foundation
  • Field of Dreams
  • Green Chimney’s
  • Learning Together
  • Mid Island Therapy Associates DBA All About Kids
  • New York School for the Deaf
  • United Cerebral Palsy of Orange County DBA Inspire Kids

 

 7.           Upcoming Board Meetings, Events / Old, New Business / Updates

Upcoming board meetings and events will be announced Tuesday evening:

The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

 

Regular Board Meetings:

Tuesday, March 24, 2020 at Circleville Middle School / Student Recognition 6:45 PM

  • Recognition of Circleville MS Students – Cast and Crew of The Lion King, Jr.
  • Recognition of Winter Scholar Athletes

Thursday, April 16, 2020 at 7:00 PM Pine Bush High School/ Student Recognition 6:45 PM

  • Recognition of Pine Bush HS Students – Cast and Crew of Mamma Mia

 

Tuesday, April 28, 2020 at Circleville Middle School, 7:00 PM

Other Events:

  • Senior Citizens Dinner and Play Night at Pine Bush HS

                Featuring: Mamma Mia                                                               

                Wednesday, March 18, 2020

                Dinner begins at 5:30 PM / Play immediately following

                Please advise Debbie June or Jayna McAteer, if you plan to attend.

 

  • Pine Bush HS Spring Musical – Mamma Mia

                Friday, March 20, 2020, 7 PM at Pine Bush HS

                Saturday, March 21, 2020, 1 PM and 7 PM at Pine Bush HS

 

  • NYSSBA Members Meet & Mingle Reception – Wednesday, March 25, 2020

 

  • Prospective School Board Member Workshop

                Saturday, March 28, 2020, 9:00 AM – 12:00 noon

                Orange- Ulster BOCES – Administrative Conference Room in the Administrative Building

Register via to email Karyn Meier, OCSBA at karyn.meier@ocsba.com registration forms available on the back table or contact Debbie June.

 

  • OCSBA Announcement: Mandated Training for New School Board Members–School District Governance

Part 1 –Tuesday, June 9, 2020 at 5: 30 PM,  Part 2 –Thursday, June 11, 2020 at 5:30 PM

(Dinner provided) Informational form is on the back table. Debbie June will register any new board members who plans to attend, there will also be options through NYSSBA.

 

  • Orange-Ulster  BOCES Budget Presentation and Dinner

                Wednesday, April 1, 2020 – 6:00 PM, Career & Technical Ed Center – Multipurpose Room

                RSVP to Debbie June or Jayna McAteer no later than March 24th, if you would like to attend/

                (Note: BOCES Reps will present their budget to Pine Bush CSD at our March 24, 2020 meeting)

 

  • Petition packets are available at the District Office for anyone seeking School Board candidacy.

                Petition return date to the District Clerk is (no later than) Monday, April 20, 2020 at 5:00 PM.

 

  • Reminder of Voting Locations for Annual School District Vote and Election:

ELECTION DISTRICT NO. 1:  Walker Valley Fire House

(Residents of the Towns of Gardiner and Shawangunk)

 

ELECTION DISTRICT NO. 2: Pine Bush Fire House

(Residents of the Towns of Crawford and Montgomery)

 

ELECTION DISTRICT NO. 3:  Circleville Evangelical Presbyterian Church

(Residents of the Towns of Mt. Hope and Wallkill)

 

ELECTION DISTRICT NO. 4: Bloomingburg Town Park

(Residents of the Town of Mamakating)

 

Update:   Census 2000

 

IV.          Business & Finance

1.            Claim Auditor’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:              

Claims Auditor’s Report covering Warrant # 0054 dated 2/20/2020 check run authorizing payments in the amount of $ 594,628.94

  • Cafeteria Fund (8 checks 005515-005122)        $   30,740.98
  • Crispell SAF (5 checks 002325-002329)    $   8,603.47
  • HS Activity Fund (10 checks 003996-004005)     $   2,547.10
  • General Fund (83 checks 062242 -062324)   $   552,640.09
  • District Activity AC (1 check 004750)    $      97.30

                          Total      $      594,628.94

 

Claims Auditor’s Report covering Warrant # 0055 dated 2/25/2020 payroll authorizing payments in the amount of $ 1,137,092.85

  • Trust & Agency Acct. (15 checks 004094-004108)      $       1,137,092.85

                             Total       $   1,137,092.85

 

Claims Auditor’s Report covering Warrant #0056 dated 02/28/2020 coaching checks authorizing payments in the amount of $ 37,622.68

  • Trust & Agency Acct. (0 checks)              $               37,622.68

                 Total        $    37,622.68

 

Claims Auditor’s Report covering Warrant # 0057 dated 2/28/2020 check run authorizing payments in the  amount of $ 1,503,615.01

  • Cafeteria Fund (4 checks 005123-005126)      $  16,121.41
  • Crispell SAF (1 checks 002330)   $      31.97
  • HS Activity Fund (3 checks 004007-004009)    $   4,262.91
  • Federal Fund Acct (1 check 002507)   $   415.00
  • Capital Fund (5  checks 001800-001804)   $    46,059.60
  • General Fund (57 checks 062325-062381)    $       1,435,984.12
  • District Activity AC (3 checks 004751-004753)   $    740.00

              Total      $     1,503,615.01

 

2.        Approval of SCAR Assessment Reduction Decisions

Recommend the Board of Education approve the following property tax refund based upon Small Claim Assessment Review (SCAR) decision authorizing reduction of the assessment:

Town of Crawford

Name   School Year    S-B-L   Old Assessment   New Assessment                      Refund Amt

Dennis Finnerty   2019-2020    8-2-92   $200,000    $159,375                              $2463.81

Gail Finnerty

191 Pirog Rd

Pine Bush, NY   12566

 

Dennis Finnerty        2018-2019          8-2-92         $251,900       $175,500  $4595.01

Gail Finnerty

191 Pirog Rd

Pine Bush, NY   12566

 

3.            District Treasurer’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following District Treasurer’s Reports for the period February 1, 2020 through February 29, 2020.

                                                ■             General Fund Reports: 

                                                                Monthly Treasurer’s Reports / Transfers

                                                                Budget Status

                                                ■             Monthly Treasurer’s Reports / Budget Status for:

                                                                School Lunch Fund

                                                                Capital Fund      

                                                                Federal Fund

                                                ■             Monthly Treasurer’s Reports for:

                                                                Trust & Agency Fund     

                                                                District-wide Activity Fund

                                                                Student Activity Funds for: Pine Bush High School, Circleville Middle School and Crispell Middle School

                                                                Expendable Trust Fund (Scholarships)

                                                                Academy of Finance

                                                                Human Services Academy

                                                                Debt Service

 

                             *****     Public Participation     *****

   V.         Consideration of Executive Session

                 Discussion RE: Negotiations with a Particular Firm

 

  VI.        Adjournment

Pine Bush Central School District
State Route 302, Pine Bush, NY 12566
Phone: (845) 744-2031
Fax: (845) 744-6189
Tim O. Mains
Superintendent of Schools
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