June 22, 2021 Agenda

PINE BUSH CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION REGULAR MEETING

Tuesday, June 22, 2021, Pine Bush High School

Consideration of Executive Session 6:15 PM

Anticipate Reconvening to Regular Session 7:00 PM

AGENDA

I. Call to Order 6:15 PM

Consideration of Executive Session 6:15 PM

RE: Student Discipline

Anticipate Reconvening to Regular Session 7:00 PM

II. Student Recognition

  • Odyssey of the Mind Students
  • Fall 2 Scholar Athletes

III. Approval of Minutes

IV. Reports, Recommendations of the Superintendent

1. Consent Agenda

2. Approval of CSE/CPSE Placement Recommendations

3. Approval of Student Athletic Participation/ InterMunicipal Agreement Monticello CSD

4. Approval of the District Comprehensive Improvement Plan

5. Return to Learn Fall 2021 Update

6. Presentation on Additional State and Federal Aid

7. Capital Improvement Plan Update

******* Public Participation********

8. Upcoming Meetings/Events, Old/New Business, Updates

 

V. Business & Finance

1. Acknowledge Receipt and Acceptance of Internal Auditor Report and the District’s Response

2. Claims Auditor’s Reports – Acknowledge Receipt and Acceptance

3. District Treasurer’s Report

******* Public Participation********

VI. Consideration of Executive Session

VII. Adjournment

 

MEMORANDUM Accompanying Board Agenda – June 22, 2021 AGENDA

I. Call to Order 6:15 PM

Consideration of Executive Session 6:15 PM

RE: Student Discipline

Anticipate Regular Session 7:00 PM

 

II. Student Recognition

  • Odyssey of the Mind Students
  •  Fall 2 Scholar Athletes

The Board of Education will recognize all Odyssey of the Mind student participation in the Regional, New York State, and World Competitions. This year’s Coordinator for Odyssey of the Mind was Lori Stapleton. All 2020-2021 teams will be recognized for their accomplishments.  ON WEBSITE

The Board of Education will be asked to recognize our Fall 2 student athletes for their outstanding accomplishment of maintaining a grade point average of 90 and above during Fall 2 athletic season.

Superintendent Tim Mains will introduce Michael Gillespie, Director of Physical Education, Health, and Athletics to recognize the Fall 2 sport athletes being recognized: ON WEBSITE

III. Approval of Minutes

The Board of Education will be asked to approve the minutes from the regular meeting of June 8, 2021 as submitted by the District Clerk.

IV. Reports, Recommendations of the Superintendent

1. Consent Agenda

Recommend the Board of Education approve the following revised Consent Agenda as submitted by the Superintendent of Schools: ON WEBSITE

2. Approval CSE/CPSE Placement Recommendations

Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairpersons and reviewed by Trustee Johnson.

3. Approval of Student Athletic Participation/ Inter-Municipal Agreement Monticello CSD

The Board of Education will be asked to approve the following resolution for adoption:

RESOLVED, that the Board of Education hereby approves the Inter-Municipal Agreement with the Monticello Central School District (“Agreement”) related to a student’s (#062221) participation with the Girls Swim/Diving Team for the Fall 2021 season. 
             Date: June 22, 2021 

4. Approval of the District Comprehensive Improvement Plan

Recommend that the Board of Education approve the District Comprehensive Improvement Plan.

5. Return to Learn Fall 2021 Update

Superintendent Mains will present on Return to Learn Fall 2021.

6. Presentation on Additional State and Federal Aid

 Assistant Superintendent for Business, Michael Pacella will present on Additional State and Federal Aid.

7. Capital Improvement Plan Update

Terry Damon from AD Planning will present on the Capital Improvement Plan.

******Public Participation*******

8. Upcoming Board Meetings, Events / Old, New Business / Updates

Upcoming board meetings and events will be announced Tuesday evening:
The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

Summer Board Meetings:

July:

  • Tuesday, July 13, 2021, 5 PM, Board Retreat, District Office
  • Tuesday, July 13, 2021, 7:30 PM Reorganization & Regular Meeting

August:

  • Tuesday, August 24, 2021, Regular Board Meeting, District Office

Date for Board Reorganizational Meeting

The Reorganizational meeting is currently scheduled for July 13, 2021; board members are requested to confirm their availability.

LAST DAY OF SCHOOL:
June 25, 2021

PBHS On the Field Graduation
June 25, 2021, 5:30PM

Parade of Graduates – Saturday, June 26, 2021
Available to all Graduates

  • 9AM Line up at Circleville Middle School Parking Lot
  • 10AM Parade Begins

 

NYSSBA Summer Law Live Virtual Conference

  • July 22-23, 2021, 8:30 AM – 12:00 PM, Live Virtual Two Day Conference.
    If you plan to attend, Maria Wise can register you.

Mid-Hudson School Study Council (MHSSC) 66th Annual School Law Conference

  • Friday, August 6, 2021, 10 AM – 12 Noon, Via Zoom Webinar

If you plan to attend, please RSVP to Maria or Jayna on or before Friday, July 16, 2021.

 

NYSSBA 2021 – NYC

  • October 24 – 26, 2021, Annual Convention & Education Expo

Registration will open August 16, 2021.

 

V. Business & Finance

1. Acknowledge Receipt and Acceptance of Internal Auditors Report and the District’s Response

The Board of Education will be asked to acknowledge receipt and acceptance of the following Internal Auditor Report from RBT CPAs, LLP and District Response, as recommended by the Audit Committee per their review on June 7, 2021, as well as acknowledge the 2021-2022 Focus Area- Facilities Construction.

  • Final 2020-2021 Internal Auditor Risk Assessment with District Response

 

2. Claim Auditor’s Reports
Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:

Claims Auditor’s Report covering Warrant #0082 dated 6/10/21 Payroll, authorizing payments in the amount of $ 817,785.12

  • Trust & Agency Acct. (5 checks 004379-004383) $ 817,785.12

Total $ 817,785.12

 

Claims Auditor’s Report covering Warrant #0083 dated 06/10/21 Check Run, authorizing payments in the amount of $ 971,558.65

  • Cafeteria Fund (2 checks 005613-005614) $ 169.90
  • Crispell SAF (1 check 002356) 19.46
  • HS Activity Fund (5 checks 004352-004356) 3,317.85
  • Trust & Agency Acct (0 check) 15,350.54
  • Capital Fund (3 checks 001878-001880) 25,793.30
  • General Fund (85 checks 067766-067850) 926,671.63
  • District Activity AC (1 check 005744) 235.97

Total $ 971,558.65

 

Claims Auditor’s Report covering Warrant #0084 dated 06/10/21 Medicare, authorizing payments in the amount of $ 203,535.00

  • General Fund (382 checks 067851-068232) $ 203,535.00

Total $ 203,535.00

 

Claims Auditor’s Report covering Warrant #0085 dated 06/15/21 Coaching Checks, authorizing payments in the amount of $ 46,382.51

  • Trust & Agency Fund (0 checks) $ 46,382.51

Total $ 46,382.51

 

Claims Auditor’s Report covering Warrant #0086 dated 06/1/21- 6/30/21 Void and Reissue, authorizing payments in the amount of $ 146,380.94

  • Cafeteria Fund (17 checks 005615-005631) $ 62,488.24
  • HS Activity Fund (1 check 004357) 4,956.00
  • General Fund (41 checks 067764-068273) 78,391.70
  • District Activity AC (1 check 005743) 545.00

Total $ 146,380.94

 

3. District Treasurer’s Report

Recommend the Board of Education acknowledge receipt and acceptance of the following District Treasurer’s Reports for the period May 1, 2021 through May 31, 2021.

General Fund Reports:

  • Monthly Treasurer’s Reports / Transfers Budget Status

Monthly Treasurer’s Reports / Budget Status for:

  • School Lunch Fund
  • Capital Fund
  • Federal Fund

 

Monthly Treasurer’s Reports for:

  • Trust & Agency Fund
  • District-wide Activity Fund
  • Student Activity Funds for: Pine Bush High School,
  • Circleville Middle School and Crispell Middle School
  • Expendable Trust Fund (Scholarships)
  • Academy of Finance
  • Human Services Academy
  • Debt Service

******Public Participation*******

VI. Consideration of Executive Session

VII. Adjournment

Pine Bush Central School District
State Route 302, Pine Bush, NY 12566
Phone: (845) 744-2031
Fax: (845) 744-6189
Brian Dunn
Superintendent of Schools
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