June 10, 2020 Agenda

PINE BUSH CENTRAL SCHOOL DISTRICT    REVISED (2)

BOARD OF EDUCATION REGULAR MEETING 

Wednesday, June 10, 2020, televised live at District Office via Goggle Meet Hangouts  

(Meeting is Closed to the Public Due to State of Emergency)

Consideration of Executive Session    6:15 p.m.

Anticipate Reconvening to Regular Session   7:00 p.m.

 

AGENDA

I.       Call to Order   6:15 PM

Consideration of Executive Session                          6:15 PM

RE: Supt. Evaluation, Supt. Contract, and Personnel Matter

Anticipate Reconvening to Regular Session       7:00PM

 

 II.       Approval of Minutes

 

III.       Reports, Recommendations of the Superintendent

1.    Consent Agenda

  • Recognition of Tenure Recipients

2.    Approval of CSE/CPSE Placement Recommendations                             

3.    Upcoming Meetings/Events, Old/New Business, Updates   

 

IV.       Business & Finance

1.       Claims Auditor’s Reports – Acknowledge Receipt and Acceptance

2.       District Treasurer’s Reports

3.       Approval of Food Service Budget 2020-2021

4.      BOE  Award and Approve Roofing Restorations Contract Proposal

5.      BOE Approval of Health & Welfare Services Contract

6.      BOE Approval of Emergency Generator Bid Award

7.      BOE Approval of SMART School Phase II Bid Award

 

  V.       Consideration of Executive Session

       

  VI.       Adjournment   

 

 

 

MEMORANDUM Accompanying Board Agenda – June 10, 2020                           

AGENDA                                                                                                                                                                       

I.       Call to Order               6:15 PM

Consideration of Executive Session at DO        6:15 PM

 RE: Supt. Evaluation, Supt. Contract, and Personnel Matter

Anticipate Regular Session             7:00 p.m.

 

II.      Approval of Minutes

The Board of Education will be asked to approve the minutes from the May 26, 2020, regular meeting as submitted by the District Clerk.

 

III.     Reports, Recommendations of the Superintendent

1.       Consent Agenda

Recommend the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools:  ON WEBSITE

 

32    Approval CSE/CPSE  Placement Recommendations  

Recommend the Board of Education approve all IEPs of the Committee on Special Education and  the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairpersons and reviewed by Trustee Watkins.

 

3.    Upcoming Board Meetings, Events / Old, New Business / Updates

Upcoming board meetings and events will be announced Tuesday evening:

The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

Scheduled Regular and Summer Board Meetings:

Please see below summer meeting schedule, noting board meetings will be held via live stream at beginning at 7 PM, unless posted otherwise.            

June:

  • Tuesday, June 23, 2020, 7 PM, Regular Meeting

 

July:

  • Tuesday, July 14, 2020, 7 PM, Reorganization & Regular Meeting
  • Tuesday, July 28, 2020, 7 PM, Regular Meeting

 

August:

  • Tuesday, August 18, 2020, Regular Board Meeting

 

LAST DAY OF SCHOOL:

  • Students: June 12, 2020
  • PBTA Members: June 18, 2020

 

PBHS Graduation Celebrations

  • June 24-26; 29-30 (tentative) Personal Ceremonies by appointment
  • June 27, 2020, 10 AM, Parade of Graduates
  • July 31, 2020, 7:00 PM, Virtual Graduation or in-person, socially distanced without spectators, if allowed.

 

Middle and Elementary Schools Moving Up Celebrations

  • E.J. Russell Elementary School: June 16, 2020, 10:00 AM, Moving Up Day Video Slide Show
  • Circleville Elementary School: June 18, 2020, 9:00 AM, Moving Up Day Video Slide Show
  • Pakanasink Elementary School: June 19, 2020, 9:30 AM, Moving Up Day Video Slide Show
  • Pine Bush Elementary School: June 22, 2020, 10:00 AM, Moving Up Day Video Slide Show
  • Circleville Middle School: June 23, 2020, 10:00 AM, Moving Up Day Video Slide Show
  • Crispell Middle School: June 23, 2020, 12:00 PM, Moving Up Day Video Slide Show

 

2020 Census

 

IV.    Business & Finance

1.    Claim Auditor’s Reports    

Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted: 

Claims Auditor’s Report covering Warrant # 0076 dated 05/22/2020 check run authorizing payments in the amount of $ 3,088,877.79

  • Cafeteria Fund (3 checks 005181-005183)       $     16,184.58
  • HS Activity Fund (1 check 004067)    $    60.00                         
  • Capital Fund (1 checks 001811)    $      1,799.05
  • General Fund (48 checks 063403-063450)      $      3,070,384.16

                       Total         $          3,088,877.79

 

Claims Auditor’s Report covering Warrant #0077 dated 5/22/20 scholarships authorizing payments In the amount of $ 4,000.00

  • HS Activity Fund (3 checks 004068-004070)        $    2,000.00
  • Human Services (3 checks 001083-001085)  $  2,000.00   

         Total       $     4,000.00         

 

Claims Auditor’s Report covering Warrant #0078 dated 5/22/20 Payroll authorizing payments in the amount of $ 1,135,586.84

  • TRUST & AGENCY ACCT. (13 checks 004155-004167)      $    1,135,586.84

                Total        $       1,135,586.84

 

Claims Auditor’s Report covering Warrant # 0079 dated 5/28/20 check run authorizing payments In the amount of $ 2,263,020.64

  • Cafeteria Fund (6 checks 005184-005189)      $    7,987.93
  • HS Activity Fund (3 checks 004071-004073)     $   9,170.80         
  • Capital Fund (2 checks 001812-001813)     $    178,091.34
  • General Fund (31 checks 063451-063481)  $     2,066,695.57
  • District Activity AC (58 checks 005200–005257)     $     1,125.00

                     Total         $        2,263,020.64

 

Claims Auditor’s Report covering Warrant # 0080 dated 05/28/2020 check run authorizing payments in the amount of $ 13,300.00

  • Crispell SAF (3 checks 002340-002342)     $       1,100.00
  • HS Activity Fund (3 checks 004074-004076)    $         650.00                         
  • Expendable Trust Fund (11 checks 001298-001308)    $   4,450.00
  • District Activity AC (26 checks 005258-005283)     $    7,100.00

           Total          $     13,300.00

 

2.            District Treasurer’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following District Treasurer’s Reports for the periods of March 1, 2020 through March 31, 20 20 and April 1, 2020 through April 30, 2020

                                ■             General Fund Reports: 

                                                Monthly Treasurer’s Reports / Transfers

                                                Budget Status

                                ■             Monthly Treasurer’s Reports / Budget Status for:

                                                School Lunch Fund

                                                Capital Fund      

                                                Federal Fund

                                ■             Monthly Treasurer’s Reports for:

                                                Trust & Agency Fund     

                                                District-wide Activity Fund

                                                Student Activity Funds for: Pine Bush High School,                                                  Circleville Middle School and Crispell Middle School

                                                Expendable Trust Fund (Scholarships)

                                                Academy of Finance

                                                Human Services Academy

                                                Debt Service

 

3.            Approval of Food Service Budget 2020-2021

Recommend the Board of Education approve the Pine Bush Central School District School Food Service 2020- 2021 Budget in the amount of $ 2,576,894.

 

4.            BOE Award and Approve Roofing Restorations Contract Proposal

The District’s owner’s representative, AD Planning and Management, Inc. and architect, CPL have reviewed the proposals (WTI#5040042) dated May 20, 2020 and upon recommendation of  the district’s Central Design Committee, the Board of Education is asked for approval of the following:

 

Recommend the Board of Education approve and award the Roofing Restorations Contract of May 20, 2020 to Tremco Roofing and Building Maintenance, Inc. as follows:

Pine Bush High School

  • SED #: 44-04-01-06-0-007-025
  • 30 Year Alternate Option: $895,130.00

 

EJ Russell Elementary School

  • SED #: 44-04-01-06-0-002-014
  • 30 Year Alternate Option: $389,108.00

 

Circleville Middle School

  • SED #: 44-04-01-06-0-014-014
  • 30 Year Alternate Option: $1,013,747.00

 

Pakanasink Elementary School

  • SED #: 44-04-01-06-0-012-014
  • 30 Year Alternate Option: $1,455,787.00

 

5.            BOE Approval of Health & Welfare Services Contract

Recommend the Board of Education approve the Health & Welfare Services Contract for the 2019-2020 school year with the Goshen Central School District at a per student cost of $ 665.61. The contract covers forty-two (42) students who are Pine Bush residents attending a non-public school within the Goshen C.S.D.–for a total contract cost of $ 27,955.62.

 

6.            BOE Approval of Emergency Generators Bid Award

Recommend the Board of Education approve the following:

The District’s owner’s representative, AD Planning and Management, Inc. and architect, CPL have reviewed the bids opened June 3, 2020 and have recommended the contract be awarded to Fanshawe, Inc. d/b/a Rockland Electric in the amount of $946,000. 

 

7.            BOE Approval SMART Schools Phase III

Recommend the Board of Education approve the 2017 Smart School Phase 3 Bid Awards as follows:

Contract No. 1 – OGS Security Contract (PT68748)

  • Adirondack Cabling and Security        $626,244.00

 

Contract No. 2 – OGS Security Contract (PT68842)

  • Open Systems Metro        $266,781.40

 

V.          Consideration of Executive Session

VI.         Adjournment

Pine Bush Central School District
State Route 302, Pine Bush, NY 12566
Phone: (845) 744-2031
Fax: (845) 744-6189
Tim O. Mains
Superintendent of Schools
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