July 30, 2019 Regular Meeting and Executive Session Board Retreat

BOARD OF EDUCATION 

REGULAR MEETING AND EXECUTIVE SESSION BOARD RETREAT

District Office

Tuesday, July 30, 2019  4:00 p.m.

Consideration of Executive Session     4:00 p.m.

Anticipate Reconvening to Regular Session     5:00 p.m.

Anticipate Adjourning to Executive Session/Board Retreat     5:30 p.m.

 

 AGENDA                           

I.             Call to Order      4:00 p.m.

                Consideration of Executive Session      4:00 p.m.

                Discussion re: Superintendent Evaluation

               Anticipate Reconvening to Regular Session    5:00 p.m.                            

II.            Approval of Minutes

III.           Reports, Recommendations of the Superintendent

1.       Consent Agenda

2.       Approval of Revised Code of Conduct

3.     Approval of CSE & CPSE Placement Recommendations

4.     Approval of BOCES Amended Resolution – District Superintendent Salary

*****     Public Participation     *****

5.      Approval of Student Athletic Participation/ Inter-municipal Agreement Monticello CSD

6.      Approval of Standard Work Day and Reporting of Appointed Official-Internal Claims Auditor

7.      Upcoming Meetings, Events / Old, New Business / Updates              

IV.           Business and Finance         

1.       Authorization/Withdrawal from Tax Certiorari Reserve Fund

2.       Board Approval to Amend the Energy Performance Contract

V.       Consideration of Executive Session/Board Retreat Anticipated 5:30 PM

  • Facilitated Board Retreat

VI.           Anticipate Reconvening to Regular Session       9:00 PM

VII.         Adjournment      9:00 PM

 

MEMORANDUM Accompanying Regular Board Agenda – July 30, 2019

I.             Call to Order                                                                                       4:00 p.m.

                Consideration of Executive Session                                         4:00 p.m.

                Discussion re: Superintendent Evaluation

                Anticipate Reconvening to Regular Session                        5:00 p.m.

II.        Approval of Minutes

The Board of Education will be asked to approve the minutes from the July 11, 2019 meeting as submitted by the District Clerk.

III.       Reports, Recommendations of the Superintendent

1.        Consent Agenda

Recommend the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools: ON WEBSITE

2.        Approval of Revised Code of Conduct

Recommend the Board of Education approve the Revised Code of Conduct as submitted, per the recommendations at the Public Hearing on July 11, 2019.

3.        Approval of CSE & CPSE Placement Recommendations    

Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Graessle.

4.       Approval of Resolution: Endorsement of Resolution Regarding Salary for BOCES District Supt. 

Recommend the Board of Education approve the following resolution endorsing the amended BOCES   resolution as submitted:

BE IT RESOLVED, that the New York State School Board Association support legislation to raise the BOCES District Superintendent’s salary cap to 98% of the current Commissioner of Education’s salary without specified increments, allowing the salary to be competitive with regional component Superintendent’s salaries. 

Date: July 30, 2019

        *****     Public Participation     *****

5.        Approval of Student Athletic Participation/ Inter-municipal Agreement Monticello CSD

The Board of Education will be asked to approve the following resolution for adoption:

              RESOLVED, that the Board of Education hereby approves the Inter-Municipal Agreement with the Monticello Central School District (“Agreement”) related to a student’s (#073019)participation with the Girls Swim/Diving Team for the Fall 2019 season. 

            Dated: July 30, 2019

6.        Approval of Standard Work Day and Reporting of Appointed Official – Internal Claims Auditor

The Board of Education will be asked to approve the following resolution:

BE IT RESOLVED, that the Pine Bush CSD (Location Code 73307) hereby establishes the following as standard work days for the Internal Claims Auditor and will report the following days worked to the New York State and Local Employees Retirement System based on the time keeping system records or the record of activities maintained and submitted by these officials to the clerk of this body: Internal Claims Auditor – Standard Work Day at 8 hours, (1.02 days per month*). As such, the Board approves the Standard Work Day and Reporting Resolution Form attached to the minutes. 

Date: July 30, 2019

7.        Upcoming Meetings, Events / Old, New Business / Updates

            Board Meetings:

            August:   

  • Tuesday, August 20, 2019, Regular Board Meeting, District Office 7:00 PM

             September:           

  • Tuesday, September 10, 2019, Regular Board Meeting, Pine Bush HS, 7:00 PM
  • Tuesday, September 24, 2019, Regular Board Meeting, Circleville MS, 7:00 PM

Other Important Dates:

  • Summer School Graduation:

August 15, 2019 at 11:00 AM in the High School Library

 

  • Mid-Hudson School Study Council (MHSSC)

Annual School Law Conference

August 2, 2019, 7:45 AM to 3:00 PM at Mount Saint Mary College

               *****     Public Participation     *****

IV.          Business and Finance

1.             Authorization/Withdrawal from Tax Certiorari Reserve Fund

Recommend the Board of Education authorize a withdrawal from the Pine Bush Central School District Tax Certiorari Reserve Fund in order to resolve the Stipulation and Order Settlement received for the following property. The settlement is for the school tax years listed below and is based on the lowering of the property assessment for each year.

Town of Wallkill

Name    School Year  S-B-L   Old Assessment    New Assessment    Refund Amt

Karan Garewal, 6 Brentwood Ct.,  Mt. Kisco, NY 10549

2015-2016    3-1-104.21      $75,900    $68,900   $768.92

2016-2017   3-1-104.21      $75,900   $68,900   $762.25

2017-2018   3-1-104.21      $75,900     $68,900 $783.19

2018-2019   3-1-104.21      $75,900    $68,900  $781.86

                           Total Refund       $3,096.22

 

2.      Board Approval to Amend the Energy Performance Contract:

Recommend the Board of Education approve the following resolution:

   RESOLUTION AMENDMENT TO ENERGY PERFORMANCE CONTRACT

WHEREAS, subject to the approval of the New York State Education Department (“SED”), the Board of Education (“Board”) of the Pine Bush Central School District (“School District”) approved an energy performance contract/energy services agreement (“EPC” or “ESA”) between the School District and Ameresco that includes the installation of energy performance measures and energy conservation services in District Facilities (“Project”); and

WHEREAS, subsequent to the execution of the EPC, SED issued an approval of the Project which included a reduction in the amount of energy savings projected to be earned from the Project; and

WHEREAS, Ameresco has also reduced the construction costs for the Project; and

WHEREAS, the current EPC must be amended to reflect the change in the expected energy savings, and the reduction in the constructions costs; and

WHEREAS, any amendment to the current EPC is also subject to the approval of the NYS Commissioner of Education.

NOW THEREFORE, BE IT RESOLVED, that subject to the approval of the Commissioner of Education, the Board of Education hereby approves the Amendment to the energy performance contract (“EPC”) between the School District and Ameresco that includes a reduction in the annual guaranteed savings and a reduction in the construction costs of the Project; and

BE IT FURTHER RESOLVED, that the Board of Education hereby authorizes the Assistant Superintendent for Business to execute the approved Amendment.

Date: July 30, 2019

V.     Consideration of EXECUTIVE SESSION /BOARD RETREAT – Anticipated 5:30 PM

  • Board Retreat Facilitated by James Langlois

VI.     Anticipate Reconvening to Regular Session        9:00 PM         

VII.     Adjournment        9:00 PM

Pine Bush Central School District
State Route 302, Pine Bush, NY 12566
Phone: (845) 744-2031
Fax: (845) 744-6189
Tim O. Mains
Superintendent of Schools
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