July 28, 2020 Meeting Minutes

Regular Board Agenda – July 28, 2020   5:04 PM

Call to Order  

Regular Session   

REGULAR MEETING–Meeting televised Live Streamed remotely with attendance via Google Meet Hangouts / Video and Minutes Posted to Website with Closed Caption Due to the Current Emergency/Meeting Closed to Public /No In-Person Attendance Due to State Emergency

 

Members Present

  • Gretchen Meier, President
  • Kristin Graessle
  • Dori Johnson
  • Kristi Kheiralla 
  • Ross Tompkins 
  • Matthew Watkins                                                                                          

 

Members Absent:

  • Cara Robertson, Vice President

 

Others Present

Tim Mains, Superintendent of Schools 

Amy Brockner, Assistant Superintendent for Instruction                                             

Michael Pacella, Assistant Superintendent for Business              

Angela Wise, Executive Director for Personnel, Data, and Counseling

Linda Smith, District Communications Representative

John Hicks, Director of Educational Technology

Terrilyn Cohn, Director of Special Programs

Approximately 18 additional staff members via google hangouts

 

Call to Order

The meeting was called to order by President Gretchen Meier with the following motion offered:

MOVED by Trustee Johnson, second by Trustee Tompkins, that the Board of Education open the regular meeting at approximately 5:05 PM

YES –6                   NO – 0    MOTION CARRIED 

 

President Gretchen Meier welcomed all to the regular meeting, and requested all stand for the Pledge of Allegiance.

 

Approval of Minutes

MOVED by Trustee Johnson, second by Trustee Tompkins, that the Board of Education approve the minutes from the July 14, 2020 meeting as submitted by the District Clerk.

YES – 6                  NO – 0    MOTION CARRIED

Reports, Recommendations of the Superintendent

Consent Agenda

MOVED by Trustee Tompkins, second by Trustee Graessle, that the Board of Education approve the following revised Consent Agenda and addition* to the Consent Agenda as submitted by the Superintendent of Schools:

Tonight’s consent agenda includes the appointment of the following new personnel:

Sara Iannuzzi – School Social Worker, Kerri Wieland – Teacher

 

 

 

 

Abolishment

Authorize the Abolishment of the following temporary position:

Administrative

(1)One Full-time 1.0 FTE Assistant Superintendent for Instruction, effective at the close of business July 24, 2020. 

 

Administrative*              

Jennifer Fitzgerald, who holds an Initial certificate in School Building Leader (SBL), be appointed to the position of 1.0 FTE Leave Replacement in the position of Assistant Principal – 12 Month at the Pine Bush Elementary for the period of August 10, 2020 through June 30, 2021.  Salary for the 2020-2021 school year will be $ 125,144 (pro-rated).      

 

Resignations

Non-Instructional

Margaret Cornish, resignation, for the purpose of retirement, from her position as a  6.5 hours/day Food

Service Helper effective at the close of business July 16, 2020.  

 

Leave of Absence

Instructional

Shannon Peterson, request for an unpaid leave of absence from her position as a 4.0 hours/day Teaching Assistant effective September 1, 2020 through December 4, 2020.  

Jennifer Fitzgerald,* leave of absence from her position as a full-time, 1.0 FTE Teacher – Special Education effective from September 1, 2020 – June 30, 2021 in order to accept a temporary administrative position as Assistant Principal of Pine Bush Elementary School.

 

Appointments

Administrative

Kristin Slover, (amended appointment *) who holds a Professional certificate in School Building Leader* (SBL*), be appointed on probation to the position of Principal in the tenure area of Administrative: Elementary Principal at Circleville Elementary School, for a four-year probationary period commencing July 15, 2020 and ending July 14, 2024, salary for the 2020-2021 school year will be $151,173 (pro-rated). Be it further resolved that, to the extent applicable under Education Law Section 3012-d and the accompanying Commissioner’s Regulations, in order to be considered for tenure, Kristin must have received an APPR rating of effective or highly effective in three of the four probationary years and must not receive an ineffective in the fourth year.

Instructional

Sara Iannuzzi, who holds a Permanent certificate in School Social Worker, be appointed to the probationary

position of a 1.0 FTE Social Worker in the tenure area of School Social Worker for a four year probationary

period commencing September 1, 2020 and ending August 31, 2024. Salary level MA, Step 4 of the salary

schedule. Be it further resolved that, to the extent applicable under Education Law Section 3012-d and the

accompanying Commissioner’s Regulations, in order to be considered for tenure, Sara Iannuzzi must have

received an APPR rating of effective or highly effective in three of the four probationary years and must not

receive an ineffective in the fourth year. 

 

Kerri Wieland, who holds an Initial certificate in Students with Disabilities (Grade 1-6), be appointed to the

probationary position of a 1.0 FTE Teacher-Special Education in the tenure area of Special Education

(General) for a four year probationary period commencing September 1, 2020 and ending August 31, 2024. 

Salary level MA, Step 1 of the salary schedule. Be it further resolved that, to the extent applicable under

Education Law Section 3012-d and the accompanying Commissioner’s Regulations, in order to be considered

for tenure, Kerri Wieland must have received an APPR rating of effective or highly effective in three of the

four probationary years and must not receive an ineffective in the fourth year. 

 

Consultant Agreement

Board approval of following consultant agreements as part of the consent agenda:

·         Consultant Agreement for the 2020-2021 school year with Emily Brown, DO (Doctor of Osteopathic Medicine) effective from August 3, 2020 through June 30, 2021 at the annual maximum amount of $32,400 as per contract on file with the district clerk, and authorizes the Superintendent of Schools to sign all applicable documents.

               Date: July 28, 2020

Summer Food Service Program (SFSP) and Staffing

·         Board approval  to appoint and amend* the additional temporary appointment as staff for the    Summer Food Service Program, (SFSP), “Summer Feeding Program” effective for the period of June 29, 2020 through August 13, 2020 (Monday – Thursday only) as follows

Name                                                           Position                                          Hours                           Rate of pay

John Parsells                                             per Diem Substitute                    as needed                    $18/hr    

Megan Kellet*  (amended from Kelly) per Diem Substitute                    as needed                  $18/hr    

 

Department Chairperson:

Board approval to amend* the appointment following individual as a Department Chairperson for the 2020-2021 school year, at the appropriate co-curricular stipends:

Patrick Reiser*  Technology/Home& Careers Co-Chairperson @ Level I, Step 1 (2)

 

YES – 6                  NO – 0    MOTION CARRIED

Approval of CSE Placement Recommendations

MOVED by Trustee Graessle, second by Trustee Kheiralla, that the Board of Education approve all IEPs of the

Committee on Special Education as submitted by the CSE Chairperson and reviewed by Trustee Graessle.

YES – 6                  NO – 0    MOTION CARRIED

Approval / Amend District Officials and Standing Management Resolution for 2020-2021

MOVED by Trustee Johnson, second by Trustee Watkins, that the Board of Education approved the following

additional district officials, amended district officials, and Standing Management Resolution for 2020-2021, as

submitted:

·         Covid-19 Safety Coordinators

Board approval for the appointment of the following individuals as Covid-19 Safety Coordinators,

effective for the 2020-2021 school year.

                                District COVID-19 Safety Coordinator: 

Amy Brockner

 

Building COVID-19 Safety Coordinators: 

Aaron Hopmayer, PBHS

Lisa Hankinson, CVMS

John Boyle, CMS

Kristin Slover, CES

Elizabeth Halsey-Sproul, EJR

Brian Breheny, PAK

Eric Winter, PBE

 

           Medical Director 2020-2021

·         Pursuant to 902 Education Law, that the Board of Education approve Emily Brown, DO, as the provider of NYS mandated medical services for the district with the designation to fulfill the responsibilities of the district’s Medical Director.

 

            District-Wide Coordinator and Dignity for All Coordinators (O) 2020-2021 School Year

·         Board approval to amend the appointment of the DASA Coordinators as follows: Amy Brockner, Assistant Superintendent for Instruction, effective July 15, 2020, as the District-wide DASA Coordinator (Dignity for All), and Eric Winter as the Dignity For All Building Coordinator at Pine Bush Elementary School: Eric Winter, effective July 15, 2020.

 

Standing Management Resolution

·         Board approval of the following standing resolution (L) for management purposes:

Board approval to amend the appointment of the officer for Extraclassroom Activity Funds for the 2020-2021 school year at Circleville Elementary School as follows:  

                                                Chief Faculty Counselor CES                       Kristin Slover

YES – 6                  NO – 0    MOTION CARRIED

Approval for Designation and Disposition of Equipment

MOVED by Trustee Johnson, second by Trustee Graessle, that the Board of Education authorized the disposition of the following equipment:

☐           Board designation of the following equipment as submitted at the request of Lyn Prestia, Director of Food Service as outdated and/or in poor condition, therefore, unusable in accordance with Policy #5250  SUBJECT: Disposition of Surplus Property, and authorizes the disposition the following equipment as submitted under the direction of Michael Pacella, Assistant Superintendent for Business.           

                                                #1 Refrigerator – Victory 2 Door, PB # 000119 / #021685

                                                Not repairable – Location Pine Bush High School

☐           Board designation of the following office furniture as submitted at the request of Michael Pacella, Jr. as outdated and/or in poor condition, therefore, unusable in accordance with Policy #5250  SUBJECT: Disposition of Surplus Property, and authorizes the disposition the following equipment as submitted under the direction of Michael Pacella, Assistant Superintendent for Business.          

·         Selected office furniture from district office

(Chair inventory tag #’s 05410 and 02055. Other items to be disposed did not include tag numbers due to their age).

YES – 6                  NO – 0    MOTION CARRIED

Presentation: Return to Learn Plan

Superintendent Tim Mains and Assistant Superintendent Amy Brockner presented the current plans for

September 2020, to date. Some of the highlights of this presentation included the following:

Review of the surveys included 20% of students (990), over a third of our families (1455) and 80% of our staff

(607). Responses revealed the following:

STUDENTS

•       23% of students said that they needed help, but didn’t have it at home

•       20-30% said they will need a Chromebook

•       76% reported they could learn independently at home with virtual learning

•       43% wanted all kids in school; Hybrid A/B days had highest weighted vote

PARENTS

•       28% of parents said they would need childcare if kids are not in school daily

•       1/3 of ES 1/4 MS+HS students need support they don’t have at home

•       23% said they would keep their child home even if school was in session

•       52% expected their children would ride the bus

•       45% wanted all kids in school; Hybrid A/B days had highest weighted vote

STAFF

•       60% of staff had someone in their household vulnerable to COVID

•       18% could have childcare issues for their own children on days staff is in school, but their children are not in school

•       45% wanted all kids in school; Hybrid A/B days had highest weighted vote

WHAT RULES DO WE HAVE TO FOLLOW:

•       Make an effort to get kids into school.

•       Screen staff and students who come to school

•       Keep kids and staff socially distanced

•       Avoid use of common supplies

•       Be sure kids are fed (whether in school or not)

•       Address equity gaps in technology

•       Avoid crowds, even in large spaces

ENORMOUS CHALLENGE:

•       There is no one-size-fits all strategy to resume equitable, quality, safe, community-responsive learning.

•       There are strong opinions about the best course of action.

•       We have tried to:

•       Listen to the science

•       Follow the guidelines

•       Consider the survey feedback

•       Provide options

BROAD PLAN

•       Elementary and Middle Schools:

•       Hybrid     OR        All virtual.  (parent choice)

•       Both on A/B day schedule – 1 day with teacher; 1 day independent at home

•       Split by alphabet; keep kids in same family on same schedule

•       Kids move together with their class or teachers come to them – cocooned

•       High School:

•       All virtual

•       Students follow their daily schedule to ensure structure; attendance taken

•       Hope to bring in neediest kids for extra support, but limited time

MAINTAIN A SAFE ENVIRONMENT

•       Daily health screenings

•       Students

•       Staff

•       Complete a daily form or

•       Be cleared on site

•       Wear Masks / Face shields

•       Protective Barriers

•       Hand Hygiene

•       Nightly cleaning

MAINTAIN A SAFE CLASSROOM

•       Desks 6 feet apart

•       Reserved teaching space

•       Protective barriers as needed

•       No shared cubbies or supplies

•       Frequent hand hygiene

•       Cocoon the kids

•       Desks 6 feet apart

•       Reserved teaching space

•       Protective barriers as needed

•       No shared cubbies or supplies

•       Frequent hand hygiene

•       Cocoon the kids

ADDRESS SOCIAL/EMOTIONAL CONCERNS

•       AAP Position Paper:

•       Not being in school may be more dangerous than being in school

•       Need to balance:

•       Physical health with

•       Mental Health

•       Provide staff training in Sept.

•       Emphasize establishing relationships as school resume

 

CURRENT EFFORTS

•       Survey preferences of:

•       Staff

•       Parents (child’s email account)

•       Principals will organize classes:

•       Students

•       Teachers

•       Prep for logistical challenges

LOGISTICAL CHALLENGES

•       Feeding

•       Bussing

•       Cleaning

•       Scheduling

•       Childcare

STILL LEFT TO DO AT THIS TIME:

•       File plan with SED 07/31

•       Finish gathering survey input 08/02

•       Get further guidance from Gov. Cuomo

IN CONCLUSION – WILL IT BE SAFE??

•       When New York began to reopen, we expected to see the infection rate go up as people moved about.

•       That has not happened.

•       What happened was far better:

•       The infection rate keeps going down.

•       A testament to New Yorkers’ civic-mindedness.

•       If we follow the guidelines, we keep it safe:

•       Socially distance

•       Wear masks

•       Hand Hygiene

At that time, board members offered some of the following questions/concerns/comments, noting the public would express their concerns and comments later in the meeting during public participation (addressed by district administration as able)—discussion ensued:

How do we enforce mask use, especially with the high heat days (when stationary and social distanced they can remove masks) noting – all must wear masks to attend; Number of days into the calendar to take if needed (5 emerg.days in place); How is district able to project attendance with families moving in (as usual); No sharing commons items; Concerns regarding air circulation; Daily temperature checks vs. dealing with sick students; Are N-95 masks (some); Pre-k will be held as normal, 2 session/same choices as all, virtual as in spring;

If positive case how to proceed (rely on State or county guidance); Quarantining (detail requirments can change per guidance); Nightly cleaning (trainings and equipment, district ahead with materials);Concern that staff reports 60% at home compromised; A/B schedule problematic due to child care (whatever submitted on Friday, State will be able to see changes); Question regarding alternate schedule AA/BB/etc; Can district provide daycare (district does not have space); District still working on bus routes (if it becomes impossible, could go all virtual); Plan to the State could be rejected and district told to revise; Concern regarding temperatures, will nurses be at entries (no); Swipe card system, can district go all swipe- less contact; Process is mind boggling, amazing what needs to be done, much credit due to the superintendent and staff; Parents asked about driving vs.busing, 54% indicated bus (note: 22 students per bus); Clarification asked regarding a/b, a/b day-how does it work??

The board members concluded their comments/discussion. Mr. Mains and Mrs. Brockner were thanked by the board for their presentation.

 

 

 

Approval of Standard Work Day and Reporting of Appointed Official – Internal Claims Auditor

MOVED by Trustee Johnson, second by Trustee Graessle, that the Board of Education approved the following resolution:

BE IT RESOLVED, that the Pine Bush CSD (Location Code 73307) hereby establishes the following as standard work days for the Internal Claims Auditor and will report the following days worked to the New York State and Local Employees Retirement System based on the time keeping system records or the record of activities maintained and submitted by these officials to the clerk of this body: Internal Claims Auditor – Standard Work Day at 8 hours, (1.02 days per month*). As such, the Board approves the Standard Work Day and Reporting Resolution Form attached to the minutes. 

Date: July 28, 2020

YES – 6                  NO – 0    MOTION CARRIED

 

Upcoming Meetings, Events / Old, New Business / Updates

Board Meetings Held Live Stream Until Further Notice

             August:  

•         Tuesday, August 18, 2020, 7:00 PM, Regular Board Meeting Live Stream/Attendance via Google Meets     

            September:           

•         Tuesday, September 8, 2020, 7:00 PM, Regular Board Meeting Live Stream/Attendance via Google Meets

•         Tuesday, September 22, 2020, 7:00 PM Regular Board Meeting Live Stream/Attendance via Google Meets

 

            Other Events:

☐       Mid-Hudson School Study Council Historical Law Conference

           Online session with NYSSBA Deputy Exec. Director & General Council Jay Worona

           August 7, 2020, 10:00 AM, via Zoom Pro

           (Please advise Debbie June or Jayna McAteer if you plan to attend. Zoom participants is limited).

 

☐       NYSSBA Annual Education Convention 2020 – Virtual Two Week Event

           Dates and times with more information will follow.

 

Public Participation

President Meier opened the public participation at approx. 6:10 PM requesting no personal references. The board agreed that if someone was not willing to provide their name, their comment would not be read into the record. The following comments/questions/concerns were raised (addressed as able by administration, for complete conversation of this public participation, refer to the online video at www.pinebushschools.org (watch board meetings): Due to closure district and saving money on busing, electric, and heat, will taxpayers be refunded for a portion 19/20 to 20/21?? Clarity requested regarding pre-K; Is there existing data regarding increased risks of Covid with in person learning; What is being done to improve online learning?? How is it safe to go back to school?? Precautions taken are followed by the CDC and public health guidelines; District doing all possible to provide safety for both students and staff; Families that have students in several buildings, can all be on same days with hybrid plan (yes, if you tell us); District needs to be advised particularly is students in same family have different last names; What is reopening protocol… class size, # students in classrooms, sanitation safety measures?? Will middle school students change classes?? Will there be one teacher per subject?? Interactive lessons?? Abridged schedule with all subjects?? Or just the core classes?? How often desks cleaned?? Spacing between desks?? Plexi shielding?? Mask distribution/wipes/Lysol?? Middle school plans not currently solidified; Masks will be provided daily; Concerns regarding emotional needs of hs students (isolation, depression..); What about sports?? Thanks offered for hard work, however noting inequity with not meeting education needs of older students; NYSAA so far has postponed the fall session; Students with IEPs, what happens?? Will follow the IEP virtually just as we would in-person, whether they are virtual or hybrid; Instead of every other day, district should consider sending students consistently with Friday or Wed all virtual for cleaning; Would help parents to know students in school on certain days to help parents with work schedules; How will school day look for elementary students with A/B; Please consider a more realistic option; Hard for parents with alternating days; Kids need to be in school; All parents do not have work from home options; Will it be synchronous or asynchronous learning; Challenges at the high school because of bandwidth; How can plan keep school safe since district cannot keep district office safe; Reminder of the importance of social distancing, mask wearing, and hand washing; Will class schedules change each week; the Board approved a change to the calendar so that all of the superintendent conference days are loaded upfront at the beginning of the school year; Why can’t teacher move from room to room and students remain stationary like in younger grades? Would not work in hs as all hs students do not take pure freshman, sophomore, junior, senior classes. Too complex. Daycare is a concern for parents, rotating schedules logistical nightmare for working parents; What support will be provided for parents who do not have childcare options?? Does not seem feasible for single parents to be able to work; Concerns regarding safety of busing, safety is the same goal with busing; Will drop off and pick up times be staggered?? Will masks be mandatory (yes); When will times be released for drop off / pickup? Will there be specials; Can’t expect little kids to were masks all day; Will students learning virtually be able to participate in afterschool activities i.e. sports/clubs (no afterschool activities at this point); Thanks offered for all that has been done to keep students safe and supported; As situation improves, it is possible at some point, the district could welcome back all students and equally possible things could get worse and go back to all virtual; Will all have chromebooks, if shared how will they be sanitized from day to day?? The decision to go hybrid or all virtual is made by the parent and is a 10 week commitment; Will students be required to wear masks when desks are socially distances; Clarification provided if a staff member is required to be quarantined (contractually and according to state guidelines); Clarification regarding number of students in the classrooms;  Don’t know any parents that agree with the AB schedule; Virtual learning is useless; We need our children in the classroom, numbers are recovering from Covid is 90%, numbers do not justify panic; Parents cannot fully be home with their children; What happens with busing to alternative schools, i.e. BOCES (plan not set yet); When will classrooms be cleaned;  Will student temperatures be checked prior to boarding the bus? How often will had washing take place?? Will there be recess; Will students eat in the classrooms or cafeterias?? (During lunch district will meet the six foot distancing requirement); Questions regarding virtual learning – will certified teacher provide instruction, how long and how many hours will they give assignments; Will there be breaks? How will student keep physically active?? It is important not to scold or speak negatively to children about masks or social distancing;  Understand how difficult it must be to change our schools in the last few months, however, concern that high school students will not have the chance to attend school in person at all; Not only are academics important, the whole high school experience is important; It is wrong to stop those who want to physically be in school to stop them; Question regarding the ability to view a lesson, will it be recorded?? Concern regarding ventilation systems, are they adequate and functioning?? (being evaluated and receiving guideline from CDC);  Concerns regarding  backpacks and school supplies, will they be permitted;  Will traffic in hallways be staggered; How can students play normally with classmates?? What does recess look like?? Concerns regarding mental health; Questions regarding Club Kid and Boys and Girls Club; First three months of school might change depending on what statements, guidelines, plans, etc,; Is it possible to extend the deadline for the parents to decide until after Gov. Cuomo has approved PB plan and the release of the plan for state?? It is only fair for parents to have all the information to make such an important choice for our children; Task is difficult constructing bus runs and schedules which is complex, this process typically takes three months; Remote learning needs to be improved; Please go back to the drawing board and come up with a hybrid high school model, willing to be a parent volunteer; Will chrome books be supplied to each student, particularly if there is more than one student in a household; Child has 504 plan with OT accommodations, how will this be implemented?? Learning every day via computer with no supervision will be a disaster;  100% virtual high school solution will negatively impact their child socially and emotionally; If we decide we are not comfortable with the in-school hybrid plan, can we switch?? Will there be freshmen orientation on August 20th?? Questions regarding thorough cleaning?? Question regarding school assignments and turning them in via Google Classroom; Questions regarding gym and non-contact activities, will they be allowed in the gym?? Additional questions regarding sports; Additional questions regarding students or staff member contracting Covid-19;More questions regarding textbooks, supplies, and laptops; Students have already taken a huge hit by slashing curriculum last year, One or two hours a day of work with no real grades; Students are paying the heavies price; Perhaps we should extend the school day and school year?? Other districts doing AA, cleaning on Wednesdays, then BB: If your child who attends in person is out due to illness, can they attend virtual?? The conversation continued with many of the same concerns regarding AA, BB vs. AB, AB, days, cleaning, virtual learning vs. in person concerns, social/emotional concerns, plan if someone tests positive for Covid, busing, high school students virtual vs in person; safety and health concerns overall, particularly if compromised; child care, staggering times, length of school day, course selections, those with college course credit option. Administration was thanked for their hard work. Note: These are some of the comments/questions/concerns raised that evening. Refer to the district website to view this approx. two hour segment of public participation at www.pinebushschools.org.

 

Business and Finance

Claim Auditor’s Reports

MOVED by Trustee Graessle, second by Trustee Kheiralla, that the Board of Education acknowledge receipt

and acceptance of the following Claims Auditor’s Reports as submitted: 

☐       Claims Auditor’s Report covering Warrant #0002 dated 7/9/20 payroll, authorizing payments in the

       amount of $ 238,494.88

            Trust & Agency Acct. (3 checks 004186-004188)                                      $              238,494.88

                                                                                                                                                                                                                                                    Total                                                                                                $                238,494.88

 

☐       Claims Auditor’s Report covering Warrant #0003 dated 7/9/20 scholarship run, authorizing payments

       in the amount of $ 3,000

            Expendable Trust Fund (6 checks 001309-001314)                                 $                  3,000.00

                                                                                                                                                                                                                                                    Total                                                                                                $                3,000.00

 

☐       Claims Auditor’s Report covering Warrant #0004 dated 7/15/20 payroll, authorizing payments in the

       amount of $ 85,934.31

            Trust & Agency Acct. (0 checks)                                                                      $               85,934.31

                                                                                                                                                                                                                                                    Total                                                                                                $                 85,934.31

 

☐       Claims Auditor’s Report covering Warrant #0005 dated 7/16/20 check run, authorizing

       payments in the amount of $ 1,833,658.68

            Cafeteria Fund (13 checks 005206-005218)                                               $                 37,953.67

            HS Activity Fund (3 checks 004312-004314)                                                                        867.00

            Trust & Agency Acct. (1 check 004189)                                                                           18,120.14

            Federal Fund Acct. (3 checks 002526-002528)                                                                1,530.00                         

            Capital Fund (4 checks 001816-001819)                                                                        295,251.65

            General Fund (94 checks 064188-064281)                                                               1,463,605.37

            Expendable Trust Fund (1 check 001315)                                                                            300.00

            District Activity AC (1 check 005493)                                                                                16,030.85

                                                                                                                                                                                                                                                    Total                                                                                              $                              1,833,658.68

YES – 6                  NO – 0    MOTION CARRIED

District Treasurer’s Report         

MOVED by Trustee Graessle, second by Trustee Kheiralla, that the Board of Education acknowledge receipt

and acceptance of the following District

             Treasurer’s Reports for the period June 1, 2020 through June 30, 2020.

                                                ■             General Fund Reports: 

                                                                Monthly Treasurer’s Reports / Transfers

                                                                Budget Status

                                                ■             Monthly Treasurer’s Reports / Budget Status for:

                                                                School Lunch Fund

                                                                Capital Fund      

                                                                Federal Fund

                                                ■             Monthly Treasurer’s Reports for:

                                                                Trust & Agency Fund     

                                                                District-wide Activity Fund

                                                                Student Activity Funds for: Pine Bush High School,                                                                                                           Circleville Middle School and Crispell Middle School

                                                                Expendable Trust Fund (Scholarships)

                                                                Academy of Finance

                                                                Human Services Academy

                                                                Debt Service

YES – 6                  NO – 0    MOTION CARRIED

Approval of Budget Transfers

MOVED by Trustee Graessle, second by Trustee Tompkins, that the Board of Education, as per policy #5330, approve the following budget transfers exceeding $25,000 per budget code:                                       

               From code: A2070-450-07-0913 (In-service training-Instr. Supplies)            ($ 33,091)

                To code: A2630-490-08-0999 (Computer Instr. – BOCES services)                               $  33,091

 

                To transfer funds to cover the cost of additional online programs appropriate for virtual learning               .

YES – 6                  NO – 0    MOTION CARRIED

 

Board Approval of Seqra Type II Action – Emergency Repair (Crispell MS)

MOVED by Trustee Graessle, second by Trustee Tompkins, that the Board of Education approve the following resolution for adoption:

             RESOLUTION

EMERGENCY REPAIR

CRISPELL MIDDLE SCHOOL

SEQRA TYPE II ACTION

 

WHEREAS, the Board of Education of the Pine Bush Central School District (“District”

or “Board”) proposes an emergency project at the Crispell Middle School to demolish and repair

those areas of the ceiling that have collapsed, abate asbestos and secure the remaining ceilings

that are in danger of collapse. (“Project”); and

 

WHEREAS, the proposed Project constitutes a replacement, rehabilitation or

reconstruction of an existing facility that qualifies as a Type II action set forth in 6 NYCRR Part

617.5, State Environmental Quality Review Act (“SEQRA”); and

 

WHEREAS, the Board has considered the information and documentation, which

describes the design and intent of the proposed Project;

 

NOW, THEREFORE, BE IT RESOLVED, that the Board of Education of the Pine

Bush Central School District, based upon the record before it, including the general, specific and

detailed knowledge of the Board of the proposed Project and under the applicable standards of

SEQRA and 6 NYCRR Part 617.5, hereby determines that:

a. The proposed Project is classified as a Type II Action; and

b. In accordance with Article 8 of the New York State Environmental

Conservation Law, the Board is not obligated to conduct any further environmental review of the Project.

Date of Adoption: July 28, 2020

YES – 6                  NO – 0    MOTION CARRIED

 

Roll Call:

K. Graessle         Yes         R. Tompkins       Yes

D. Johnson          Yes         M. Watkins         Yes

K. Kheiralla          Yes         G. Meier              Yes

 

                Board Approval of Resolution for Emergency Ceiling Repair Crispell MS

MOVED by Trustee Graessle, second by Trustee Watkins, that the Board of Education approve the following resolution for adoption:             

                           Resolution

Pine Bush Central School District

Crispell Middle School

Emergency Repair of Ceilings

WHEREAS, various areas of the tile/plaster ceiling system located in the Crispell Middle School have failed and collapsed or are in eminent danger of failing and collapsing necessitating  immediate mitigation to prevent further collapse (“Proposed Work”); and

 

WHEREAS, General Municipal Law 103 exempts from competitive bid contracts for public work allowing an “emergency purchase” arising out of an accident or other unforeseen occurrence affecting public buildings, public property or the life, health, safety or property of the inhabitants; and

 

WHEREAS, the collapse and imminent collapse of the ceiling system is an unforeseen event which poses an immediate health and safety risk to employees and students requiring emergency corrective action to repair and secure the ceiling system; and

 

WHEREAS, the scope of the emergency proposed work includes demolishing and repairing those areas of the ceiling that have collapsed, abate asbestos and secure the remaining ceilings that are in danger of collapse; and

 

WHEREAS, the Board has determined that the Proposed Work is a Type II action pursuant to 6 NYCRR Part 617.5, State Environmental Quality Review Act (“SEQRA”) requiring no further environmental review.

 

NOW, THEREFORE, BE IT RESOLVED based on these unforeseen emergency circumstances, the Board of Education of the Pine Bush Central School District (the “Board”) determines that the costs associated with demolishing areas of the ceiling that have collapsed, abate asbestos and secure the remaining ceilings that are in danger of collapse to be an ordinary and contingent item of expense, and approves the corrective actions necessary to effectuate  the emergency demolition repair, abatement and securing of the ceiling system at the Crispell Middle School; and

 

BE IT FURTHER RESOLVED, the Board authorizes the Superintendent to sign all documents in furtherance of this resolution.

Date: July 28, 2020          

YES – 6                  NO – 0    MOTION CARRIED

Roll Call:

K. Graessle         Yes         R. Tompkins       Yes

D. Johnson          Yes         M. Watkins         Yes

K. Kheiralla          Yes         G. Meier              Yes

 

Consideration of Executive Session

MOVED by Trustee Graessle, second by Trustee Johnson, that the Board of Education adjourn to executive session at approximately 8:33 PM regarding a vendor contract.

YES – 6                  NO – 0    MOTION CARRIED

 

Adjourn Executive Session

MOVED by Trustee Kheiralla, second by Trustee Tompkins, that the Board of Education adjourn from executive session at approximately 9:19 PM.

YES – 6     NO – 0    MOTION CARRIED

 

Regular Session Resumes / Adjournment

MOVED by Trustee Kheiralla, second by Trustee Tompkins, that the Board of Education resume regular session and adjourn from the Board of Education meeting noting the time at approximately 9:20 PM.

YES – 6     NO – 0    MOTION CARRIED

 

 

 

              Note: BOARD MEETINGS are video live recorded and      Deborah A June (electronically signed/daj)

             can be viewed at www.pinebushschools.org                       Deborah A. June, District Clerk Pine Bush CSD

(Disclosure: Minutes with be printed on numbered                    minute paper and placed in the district minute books).

 

 

Pine Bush Central School District
State Route 302, Pine Bush, NY 12566
Phone: (845) 744-2031
Fax: (845) 744-6189
Tim O. Mains
Superintendent of Schools
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