July 28, 2020 Agenda

PINE BUSH CSD BOARD OF EDUCATION – REVISED

REGULAR MEETING 

Tuesday, July 28, 2020, televised live-stream remotely  5 p.m.

Attendance via Google Meets / Closed to the Public 

Regular Session     5:00 p.m.

 AGENDA                           

I.   Call to Order        5:00 p.m.

                                                                                                                                                               

II.   Approval of Minutes

 

III.  Reports, Recommendations of the Superintendent

1.       Consent Agenda

2.     Approval of CSE Placement Recommendations

3.   Approval / Amend District Officials and Standing Management Resolution for 2020-2021

4.    Approval for Designation and Disposition of Equipment

5.     Presentation: Return to Learn Plan

6.     Approval of Standard Work Day and Reporting of Appointed Official-Internal Claims Auditor

7.     Upcoming Meetings, Events / Old, New Business / Updates               

                 *****     Public Participation     *****

 

IV.   Business and Finance         

1.    Claim Auditor’s Reports

2.       District Treasurer’s Report

3.       Approval of Budget Transfers

4.       Board Approval of  Resolution Seqra Type II Action – Emergency Repair Crispell MS

5.       Board Approval of Resolution for Emergency Ceiling Repair Crispell MS

 

V.    Consideration of Executive Session

  • Vendor Contract

 

VI.  Adjournment                                                                                      

 

MEMORANDUM Accompanying Regular Board Agenda – July 28, 2020

I.   Call to Order        5:00 PM               

Regular Session               

 

II.        Approval of Minutes

The Board of Education will be asked to approve the minutes from the July 14, 2020 meeting as submitted by the District Clerk.

 

III.       Reports, Recommendations of the Superintendent

1.  Consent Agenda

Recommend the Board of Education approve the following revised Consent Agenda as submitted by the Superintendent of Schools:  ON WEBSITE

 

2.    Approval of CSE Placement Recommendations    

Recommend the Board of Education approve all IEPs of the Committee on Special Education as submitted by the CSE Chairperson and reviewed by Trustee Graessle.

 

3.    Approval / Amend District Officials  and Standing Management Resolution for 2020-2021

Recommend the Board of Education approve the following additional district officials, amended district officials, and Standing Management Resolution for 2020-2021, as submitted:

Covid-19 Safety Coordinators

Board approval for the appointment of the following individuals as Covid-19 Safety Coordinators, effective for the 2020-2021 school year.

District COVID-19 Safety Coordinator: 

  • Amy Brockner

 

Building COVID-19 Safety Coordinators: 

  • Aaron Hopmayer, PBHS
  • Lisa Hankinson, CVMS
  • John Boyle, CMS
  • Kristin Slover, CES
  • Elizabeth Halsey-Sproul, EJR
  • Brian Breheny, PAK
  • Eric Winter, PBE

 

Medical Director 2020-2021

Pursuant to 902 Education Law, that the Board of Education approve Emily Brown, DO, as the provider of NYS mandated medical services for the district with the designation to fulfill the responsibilities of the district’s Medical Director.

District-wide Coordinator and Dignity for All Coordinators (0) 2020-2021 School Year 

Board approval to amend the appointment of the DASA Coordinators as follows:

  • Amy Brockner, Assistant Superintendent for Instruction, effective July 15, 2020, as the District-wide DASA Coordinator (Dignity for All), and
  • Eric Winter as the Dignity For All Building Coordinator at Pine Bush Elementary School: Eric Winter, effective July 15, 2020.

 

Standing Management Resolution

Board approval of the following standing resolution (L) for management purposes:

Board approval to amend the appointment of the officer for Extraclassroom Activity Funds for the 2020-2021 school year at Circleville Elementary School as follows:  

  • Chief Faculty Counselor CES                       Kristin Slover

 

4.  Approval for Designation and Disposition of Equipment

Recommend the Board of Education authorize the disposition of the following equipment:

Board designation of the following equipment as submitted at the request of Lyn Prestia, Director of Food Service as outdated and/or in poor condition, therefore, unusable in accordance with Policy #5250  SUBJECT: Disposition of Surplus Property, and authorizes the disposition the following equipment as submitted under the direction of Michael Pacella, Assistant Superintendent for Business.           

  • #1 Refrigerator – Victory 2 Door, PB # 000119 / #021685

Not repairable – Location Pine Bush High School

 

Board designation of the following office furniture as submitted at the request of Michael Pacella, Jr. as outdated and/or in poor condition, therefore, unusable in accordance with Policy #5250  SUBJECT: Disposition of Surplus Property, and authorizes the disposition the following equipment as submitted under the direction of Michael Pacella, Assistant Superintendent for Business.          

Selected office furniture from district office

(Chair inventory tag #’s 05410 and 02055. Other items to be disposed did not include tag numbers due to their age).

 

5.  Presentation: Return to Learn Plan

Superintendent Tim Mains will review the current plans for September 2020, to date.

 

6.        Approval of Standard Work Day and Reporting of Appointed Official – Internal Claims Auditor

The Board of Education will be asked to approve the following resolution:

BE IT RESOLVED, that the Pine Bush CSD (Location Code 73307) hereby establishes the following as standard work days for the Internal Claims Auditor and will report the following days worked to the New York State and Local Employees Retirement System based on the time keeping system records or the record of activities maintained and submitted by these officials to the clerk of this body: Internal Claims Auditor – Standard Work Day at 8 hours, (1.02 days per month*). As such, the Board approves the Standard Work Day and Reporting Resolution Form attached to the minutes. 

Date: July 28, 2020 (This is an annual approval requirement.)

 

7.  Upcoming Meetings, Events / Old, New Business / Updates

Board Meetings Held Live Stream Until Further Notice

August:  

  • Tuesday, August 18, 2020, 7:00 PM, Regular Board Meeting Live Stream/Attendance via Google Meets     

September:           

  • Tuesday, September 8, 2020, 7:00 PM, Regular Board Meeting Live Stream/Attendance via Google Meets
  • Tuesday, September 22, 2020, 7:00 PM Regular Board Meeting Live Stream/Attendance via Google Meets

 

Other Events:

  • Mid-Hudson School Study Council Historical Law Conference
  • Online session with NYSSBA Deputy Exec. Director & General Council Jay Worona

           August 7, 2020, 10:00 AM, via Zoom Pro

 

NYSSBA Annual Education Convention 2020 – Virtual Two Week Event

Dates and times with more information will follow.

 

                    *****     Public Participation     *****

IV.      Business and Finance

1.        Claim Auditor’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted: 

Claims Auditor’s Report covering Warrant #0002 dated 7/9/20 payroll, authorizing payments in the amount of $ 238,494.88

  • Trust & Agency Acct. (3 checks 004186-004188)    $     238,494.88

           Total        $   238,494.88

 

Claims Auditor’s Report covering Warrant #0003 dated 7/9/20 scholarship run, authorizing payments in the amount of $ 3,000

  • Expendable Trust Fund (6 checks 001309-001314)      $ 3,000.00

            Total     $    3,000.00

 

Claims Auditor’s Report covering Warrant #0004 dated 7/15/20 payroll, authorizing payments in the amount of $ 85,934.31

  • Trust & Agency Acct. (0 checks)          $   85,934.31

             Total       $   85,934.31

 

Claims Auditor’s Report covering Warrant #0005 dated 7/16/20 check run, authorizing payments in the amount of $ 1,833,658.68

  • Cafeteria Fund (13 checks 005206-005218)   $ 37,953.67
  • HS Activity Fund (3 checks 004312-004314)  $   867.00
  • Trust & Agency Acct. (1 check 004189)  $   18,120.14   
  • Federal Fund Acct. (3 checks 002526-002528)     $   1,530.00                         
  • Capital Fund (4 checks 001816-001819)    $   295,251.65
  • General Fund (94 checks 064188-064281)    $   1,463,605.37
  • Expendable Trust Fund (1 check 001315)      $ 300.00
  • District Activity AC (1 check 005493)   $    16,030.85

           Total     $    1,833,658.68

 

2.          District Treasurer’s Report            

Recommend the Board of Education acknowledge receipt and acceptance of the following District Treasurer’s Reports for the period June 1, 2020 through June 30, 2020.

General Fund Reports: 

  • Monthly Treasurer’s Reports / Transfers
  • Budget Status

Monthly Treasurer’s Reports / Budget Status for:

  • School Lunch Fund
  • Capital Fund      
  • Federal Fund

Monthly Treasurer’s Reports for:

  • Trust & Agency Fund     
  • District-wide Activity Fund
  • Student Activity Funds for: Pine Bush High School,  Circleville Middle School and Crispell Middle School
  • Expendable Trust Fund (Scholarships)
  • Academy of Finance
  • Human Services Academy
  • Debt Service

 

3.           Approval of Budget Transfers

Recommend the Board of Education, as per policy #5330, approve the following budget transfers exceeding $25,000 per budget code:                                            

From code: A2070-450-07-0913 (In-service training-Instr. Supplies)    ($ 33,091)

To code: A2630-490-08-0999 (Computer Instr. – BOCES services)   $  33,091

To transfer funds to cover the cost of additional online programs appropriate for virtual learning               .

 

4.   Board Approval of Seqra Type II Action – Emergency Repair (Crispell MS)

Recommend the Board of Education approve the following resolution for adoption:

 RESOLUTION

EMERGENCY REPAIR

CRISPELL MIDDLE SCHOOL

SEQRA TYPE II ACTION

 

WHEREAS, the Board of Education of the Pine Bush Central School District (“District” or “Board”) proposes an emergency project at the Crispell Middle School to demolish and repair those areas of the ceiling that have collapsed, abate asbestos and secure the remaining ceilings that are in danger of collapse. (“Project”); and

WHEREAS, the proposed Project constitutes a replacement, rehabilitation or reconstruction of an existing facility that qualifies as a Type II action set forth in 6 NYCRR Part 617.5, State Environmental Quality Review Act (“SEQRA”); and

WHEREAS, the Board has considered the information and documentation, which describes the design and intent of the proposed Project;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Education of the Pine Bush Central School District, based upon the record before it, including the general, specific and detailed knowledge of the Board of the proposed Project and under the applicable standards of SEQRA and 6 NYCRR Part 617.5, hereby determines that:

a. The proposed Project is classified as a Type II Action; and

b. In accordance with Article 8 of the New York State Environmental

Conservation Law, the Board is not obligated to conduct any further environmental review of the Project.

Date of Adoption: July 28, 2020

 

5.  Board Approval of Resolution for Emergency Ceiling Repair (Crispell MS)

Recommend the Board of Education approve the following resolution for adoption:

Resolution

Pine Bush Central School District

Crispell Middle School

Emergency Repair of Ceilings

 

WHEREAS, various areas of the tile/plaster ceiling system located in the Crispell Middle School have failed and collapsed or are in eminent danger of failing and collapsing necessitating  immediate mitigation to prevent further collapse (“Proposed Work”); and

WHEREAS, General Municipal Law 103 exempts from competitive bid contracts for public work allowing an “emergency purchase” arising out of an accident or other unforeseen occurrence affecting public buildings, public property or the life, health, safety or property of the inhabitants; and

WHEREAS, the collapse and imminent collapse of the ceiling system is an unforeseen event which poses an immediate health and safety risk to employees and students requiring emergency corrective action to repair and secure the ceiling system; and

WHEREAS, the scope of the emergency proposed work includes demolishing and repairing those areas of the ceiling that have collapsed, abate asbestos and secure the remaining ceilings that are in danger of collapse; and

WHEREAS, the Board has determined that the Proposed Work is a Type II action pursuant to 6 NYCRR Part 617.5, State Environmental Quality Review Act (“SEQRA”) requiring no further environmental review.

NOW, THEREFORE, BE IT RESOLVED based on these unforeseen emergency circumstances, the Board of Education of the Pine Bush Central School District (the “Board”) determines that the costs associated with demolishing areas of the ceiling that have collapsed, abate asbestos and secure the remaining ceilings that are in danger of collapse to be an ordinary and contingent item of expense, and approves the corrective actions necessary to effectuate  the emergency demolition repair, abatement and securing of the ceiling system at the Crispell Middle School; and

BE IT FURTHER RESOLVED, the Board authorizes the Superintendent to sign all documents in furtherance of this resolution.

Date: July 2020

 

V.    Consideration of Executive

  • Vendor Contract                                                        

 

VI.      Adjournment

Pine Bush Central School District
State Route 302, Pine Bush, NY 12566
Phone: (845) 744-2031
Fax: (845) 744-6189
Tim O. Mains
Superintendent of Schools
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