July 14, 2020 Meeting Minutes

Pine Bush CSD- Board of Education

Minutes Reorganization and Regular Meeting  / Public Hearing

Tuesday, July 14, 2020 

 

Members Present:

  • Gretchen Meier, President
  • Cara Robertson, Vice President
  • Kristin Graessle               
  • Dori Johnson
  • Kristi Kheiralla                                                                                                                 
  • Ross Tompkins                 
  • Matthew Watkins          

 

Members Absent:

  • None

 

Others Present:                               

  • Tim Mains, Superintendent of Schools 
  • Donna Geidel, Assistant Superintendent for Instruction                              
  • Michael Pacella, Assistant Superintendent for Business              
  • Angela Wise, Executive Director of Human Resources, Data and Counseling
  • Linda Smith, District Communications Representative
  • John Hicks, Director of Educational Technology
  • Deborah June, District Clerk
  • Approximately 28 staff members

 

Call to Order

The meeting was called to order by President Gretchen Meier with the following motion offered:

MOVED by Trustee Graessle, second by Trustee Thompkin, that the Board of Education open the regular meeting at approximately 6:16 PM

YES – 7     NO – 0    MOTION CARRIED

 

Consideration of Executive Session

MOVED by Trustee Graessle, second by Trustee Johnson, that the Board of Education adjourn to executive session at approximately 6:16 PM regarding a particular contract and legal matter.

YES – 7     NO – 0    MOTION CARRIED

 

Adjourn from Executive Session

MOVED by Trustee Johnson, second by Trustee Graessle, that the Board of Education adjourn from executive session at approximately 7:12 PM.

YES – 7     NO – 0    MOTION CARRIED  

 

Return to Regular Session

MOVED by Trustee Graessle, second by Trustee Kheirallathat the Board of Education return to regular session at approximately 7:14 PM.

YES – 7     NO – 0    MOTION CARRIED  

 

Appointment of the Chairperson of the Reorganization Meeting

MOVED by Trustee Graessle, second by Trustee Robertson that the Board of Education designate Deborah June, District Clerk as the temporary chair of the meeting until the President and Vice-President of the Board of Education are elected by the members of the board.

YES – 7     NO – 0    MOTION CARRIED  

 

Call of the Roll and Pledge of Allegiance  

The District Clerk announces she has been appointed as the temporary chairperson of the meeting until the election of the President and Vice-President of the Board has been completed. She conducted a roll call of board members in attendance and requested all stand for the Pledge of Allegiance.

 

Administration of Oath of Office  

Annual Oath for Superintendent of Schools

The Official Oath of Office was administered by the District Clerk to the Superintendent of Schools, Tim O. Mains.

 

Administration of Oath of Office

Newly Elected Board Members

The Oath of Office was administered by the district clerk to the elected board members:             

  • Kristi Kheiralla
  • Cara Robertson

(Note: Their terms of office begin July 1, 2020 through June 30, 2023).     

 

 Election of Officers   (Roll Call Votes for Each A & B)  

A.   Election of President, as required by 1701 Education Law.

Deborah June opened the floor for nominations for the office of President of the Board of Education.

Only one motion was offered and proceeded as follows:

MOVED by Trustee Johnson, second by Trustee Kheiralla, that the Board of Education elect Gretchen Meier as President of the Pine Bush CSD Board of Education.

        YES – 7   NO – 0   Abstain -0   MOTION CARRIED   

Roll Call:

  •  C. Robertson – Yes
  •  K. Graessle    – Yes
  •  D. Johnson     – Yes
  •  K. Kheiralla    – Yes
  •  R. Tompkins   – Yes
  •  M. Watkins    – Yes       
  •  G. Meier        – Yes

 

B.   Election of Vice-President, as authorized by 1701 Education Law.

Deborah June opened the floor for nominations for the office of Vice President of the Board of Education.

A first motion was offered by Trustee Meier and second by Trustee Johnson nominating Cara Robertson. A second motion was offered by Trustee Tompkins nominating Matthew Watkins, noting that Trustee Watkins declined the nomination. With no further nominations, the board proceeded as follows:

MOVED by Trustee Meier, second by Trustee Johnson, that the Board of Education elect Cara Robertson as Vice President of the Pine Bush CSD Board of Education.

        YES – 7   NO – 0   Abstain -0   MOTION CARRIED   

Roll Call:

  • C . Robertson – Yes
  • K. Graessle    – Yes
  • D. Johnson     – Yes
  • K. Kheiralla    – Yes
  • R. Tompkins   – Yes
  • M. Watkins    – Yes       
  • G. Meier        – Yes

 

Oath of Office President & Vice President

Following the election of the President and Vice-President, the Oath of Office was administered to the two (2) individuals by Deborah June, District Clerk. At the conclusion of administering the Oaths of Office, the meeting was turned over to the President of the Board of Education.                 

(The Board of Education voted IN A BLANKET MOTION for each of the following categories):

 

VI.          Appointment of Officers – A) through E);

VII.         Appointment of District Officials – A) through R);

VIII.        Designations – A) through F);

IX.           Establishment of 2020-2021 Board of Education Meetings, Dates, Times                                

X.            Standing Management Resolutions – (A through N).

(The Board of Education voted with a separate motion in each of the following areas):

XI.           Designation of Board Representatives

XII.         Review of Board Policies

VI.          Appointment of Officers (BLANKET MOTION for A through E)

MOVED by Trustee Kheiralla, second by Trustee Johnson, that the Board of Education approve the appointment of the following officers for the 2020-21 school year:

A.    Dawn Loechner, appointed as District Treasurer as required by 2020-2021 Education Law and Part 172.2 of the Regulations of the Commissioner, and the official Bank Signatory for the 2020-2021 school year, and Kimberly Orndorff (Accountant) as Deputy Treasurer  and Bank Signatory.

B.    Deborah June, appointed as District Clerk for the 2020-2021 school year as required by 2130-1 Education Law, with Jayna McAteer as the Deputy District Clerk.

C.    Gina Dickinson, appointed as School Tax Collector for the 2020-2021 school year as required by 2130-4 Education Law, with Michael Pacella as the Deputy School Tax Collector.

D.    Melissa DeWitt, appointed as Internal Claims Auditor for the 2020-2021 school year.

E.    The following individuals were appointed as members of the district’s Audit Committee for the 2020-2021 school year.

Board Members (3):

  • Cara Robertson
  • Dori Johnson
  • Gretchen Meier

Community Members:

  • Raven Atria
  • Tasha Butler
  • William Sammis
  • Katelyn Tymczyszyn       

               YES – 7   NO – 0   Abstain -0   MOTION CARRIED   

 

VII.         Appointment of District Officials

MOVED by Trustee Johnson, second by Trustee Graessle, that the Board of Education approve the appointment of the following District Officials for 2020-2021 School Year (BLANKET MOTION  A through R)

A.    Pursuant to Part 170.2 of the Regulations of the Commissioner, the Assistant Superintendent for Business (Michael Pacella, Jr.) be named as Purchasing Agent, with the Superintendent of Schools or Assistant Superintendent for Instruction as Acting Purchasing Agents.

B. The firm of Thomas, Drohan, Waxman, Petigrow and Mayle be designated as School Attorney.

C.  Pursuant to 2116-a Education Law, that  Nugent & Haeussler be named as the district’s independent, External Auditors.

D.    Pursuant to Section 2116-b, that the firm of RBT Certified Public Accountants, be named as the district’s Internal Auditor.

E.    Pursuant to 3213 Education Law, the following persons be named as attendance officers: Marybeth Reinfried and Jill Gribbin (HS), Linda Loennecker (CVMS),  Diane Tjornhom (CMS), Patricia Soutar (EJR), Laura Stein (CES), Lisa Mills (Chapel Field),  Patricia Fernandez (PAK), and Vicki LaRosa (PBE).                      

F.    Pursuant to Part 170.2 of the Regulations of the Commissioner, that the Superintendent of Schools be designated as Payroll Certification Officer.

G.   Pursuant to Public Officers Law, Section 65-a and 87 (b) (iii), that Deborah June be designated as the Records Retention and Disposition Officer & be designated the Records Access Officer.

H.   Michael Pacella, Jr. designated as the individual responsible for making determinations on residency issues regarding students (K-12), with the Assistant Superintendent for Instruction as an alternate.

I.     Michael Pacella, Jr., designated as the district’s Liaison for Homeless, with the Assistant Superintendent for Instruction as an alternate.

J.     Assistant Superintendent for Instruction and Angela Wise be designated as the District Title IX Compliance Officers and Title VI Compliance Officers.

K.    Assistant Superintendent for Instruction, Terrilyn Cohn, and Rosemary Mannino, be designated as  District Section 504 Compliance Officers.

L.     Terrilyn Cohn and Rosemary Mannino be designated as District IDEA and ADA Compliance Officers.

M.   Pursuant to the Board of Regents approved regulations to Education Law 2-d, that John Hicks be designated as the Data Protection Officer.

N.   The Board of Education designated school building secretaries, administrators, and district office employees as registrars for the personal registration of eligible district residents for school district votes during regular school hours.

O.   The Board of Education designated Donna Geidel, Assistant Superintendent for Instruction (through July 24, 2020) as the District-wide DASA Coordinator (Dignity for All), and the following assistant principals as the Dignity For All Coordinator in each building:

  • Brian Lynn, PBHS                                                            
  • Jennifer Evans, STARS
  • Seth Siegel, CVMS                                                         
  • Christopher Mummery, CMS                                       
  • Emily Mesnick, EJR
  • Joseph Prestianni, CES
  • Kristin Slover, PBE
  • Colleen Delles , PAK

 

P.    The Board of Education named the Times Herald Record to be designated as the official newspaper(s) with regard to legal publications by the district.

Q.   The Board of Education recognized the following administrators having completed the professional development associated with supervision as prescribed by the APPR regulation and, as such, be designated as Lead Evaluators, effective September 1, 2020.                             

  • Tim Mains                                                           Brian Breheny  
  • Aaron Hopmayer                                             Colleen Delles
  • Brian Lynn                                                           Eric Winter
  • Brian Miros                                                        Kristin Slover
  • Michael Amsden                                             Amy Brockner
  • Jennifer Evans                                                  Joseph Prestianni
  • Elizabeth Sproul                                               Lisa Hankinson
  • Emily Mesnick                                                  Seth Siegel
  • John Boyle                                                          Terrilynn Cohn
  •  Christopher Mummery                                 Rosemary Mannino
  • Michael Gillespie                                            Katie Hennessey
  • Angela Wise

 

                R.   The Board of Education designated Katie Hennessey as the Universal Pre-Kindergarten Director.

              YES – 7   NO – 0   Abstain -0   MOTION CARRIED   

 

ADDED COMMENT from the Superintendent regarding Public Questions or Comments:

Superintendent Tim Mains explained the procedure that is in place for asking questions or commenting during regular public participation or the public hearing for the purpose of the Code of Conduct. There is a link on the district website for complete a form to submit for public participation (PP) or the Code of Conduct (CC). When the comments or questions are provided they will be addressed at the meeting or, if necessary, a response will be provided at a later time.

 

VIII.         Designations (BLANKET MOTION A through F) 

MOVED by Trustee Graessle, second by Trustee Johnson, that the Board of Education approve the    following designations:                                                    

A.   Pursuant to Part 170.2 of the Regulations of the Commissioner, that the following banks be designated as depositories for District monies: Sterling National Bank-Middletown branch, J.P. Morgan Chase, M & T Bank, and NYClass.

 

B.    Designate the Pine Bush Central School District as a sole paying agent for bond issues for the Pine Bush Central School District.

 

C.    Designate Liberty Mutual Insurance Group as the district’s insurance carrier for the 2020-2021 school year.

 

D.    The Board of Education designated Munistat Services, Inc. as the district’s financial advisor/dissemination agent for the 2020-2021 school year.

 

E.    The Board of Education hereby approved continued participation of the Pine Bush CSD in the Orange-Ulster Districts Workers’ Compensation Plan (The Plan) and designates Michael Pacella serve as the District’s representative to The Plan for the period of one year commencing on July 1, 2020 and ending on June 30, 2021, and hereby authorizes the Board President and /or Superintendent of Schools to sign all applicable documents.

Dated: July 14, 2020

 

F.    The Board of Education hereby approved continued participation of the Pine Bush CSD in the Orange-Ulster School Districts Health Plan (The Plan) and designates Michael Pacella or Tim Mains to serve as the District’s representative to the The Plan for the period of one year commencing on July 1, 2020 and ending on June 30, 2021, and hereby authorizes the Board President and /or Superintendent of Schools to sign all applicable documents.

                       Dated: July 14, 2020

              YES – 7   NO – 0   Abstain -0   MOTION CARRIED   

 

 IX.          Establishment of 2020-2021 Board of Education Meetings, Dates, Times

MOVED by Trustee Graessle, second by Trustee Kheiralla, that the Board of Education approve the following established the dates and times for regular Board of Education meetings for the 2020-2021 school year:

The board established their meetings to be held on the second and fourth Tuesday of each month.

2020-2021 Exceptions:

  • Month of December has one meeting.
  • April 22nd is a Thursday and the date designated by BOCES for their Annual BOCES Meeting. As you know, this will be the date component school districts vote on the administrative budget and elect members to the BOCES board.

 

As in the past, the two regular monthly board meetings have been held at both ends of the district between the north (Pine Bush High School) and south (CVMS) end of the district, the first meeting of the month will be held at PBHS and the second meeting of the month at CVMS. However, during the month of February the first meeting will be held at CVMS, with second meeting at PBHS.

Our board meeting dates and recordings are available on the district website. Board meetings held during the summer months are held in the District Office.

 

As in the past, all regular sessions of regular board meetings begin at 7:00 p.m. (6:45 PM for various recognitions) unless announced otherwise.

 

Specific Dates approved 2020-2021 Board Meetings

In keeping with the board meetings on the second and fourth Tuesday of each month, listed below is a listing of the specific dates for the regular board meetings:      

  • July 14, 2020                                       –              (DO)
  • July 28, 2020                                       –              (DO
  • August 18, 2020                –              (DO)
  • September 8 & 22 2020                 –              (HS / CVMS)(8thupdated /agenda lists 10th)
  • October 13 & 27, 2020                    –              (HS / CVMS)      
  • November 10 & 24, 2020              –              (HS / CVMS)
  • December 8, 2020                            –              (HS)
  • January 12 & 26, 2021                     –              (HS / CVMS)
  • February 9 & 23, 2021                    –              (CVMS / HS)
  • March 9 & 23, 2021                          –              (HS / CVMS)
  • April 13 & 22, 2021                          –              (HS BOCES Annual Vote / CVMS)
  • May 11 & 25, 2021                           –              (HS Budget Hearing /CVMS)
  • May 18, 2021                                      –           Annual Budget Vote/Election of Bd. Members
  • June 8 & 22, 2021                             –              (HS / CVMS)

              YES – 7   NO – 0   Abstain -0   MOTION CARRIED   

 

Draft Budget Calendar

MOVED by Trustee Watkins, second by Trustee Johnson, that the Board of Education approve the Draft 2021-2022 Budget Calendar, as submitted.

                YES – 7   NO – 0   Abstain -0   MOTION CARRIED   

 

X.    Standing Management Resolutions (BLANKET MOTION A through N)

MOVED by Trustee Tompkins, second by Trustee Watkins, that the Board of Education approve the following standing resolutions for management purposes:

A.    As per Policy #5220, the Assistant Superintendent for Business and/or designee be authorized to prepare timely investments of all available district monies, in such form and manner authorized by existing statutes or regulations, as a means of maximizing the capital capability of the district, and to make such investments upon the signatory approval of the Superintendent of Schools or his/her designee, reporting such investments to the Board of Education on a periodic basis.

B.    As per Policy #5140, the Superintendent and/or designee be authorized to make necessary and proper transfers of monies within the General Fund, upon the signatory approval of the Superintendent of Schools or his/her designee, who shall cause such transfers to be reported to the Board of Education on a regular basis. The superintendent’s/designee’s authority for such transfers shall not exceed $25,000 per transaction per budget code.

C.  The offices of District Treasurer, Deputy Treasurer, Collector of Taxes, Purchasing Agent and District Courier, shall be insured by surety bond in an amount not less than the amount of negotiable funds that any of these individuals would have in his/her care and custody at any given time.

D.    The Superintendent of Schools (or his designee) be authorized to close the schools of the district at any  time deemed necessary for the preservation of the health and safety of students and employees; and further, the Superintendent authorized to delay or close any school or schools during the administration of testing or  regents examinations, provided such  delay or closure is necessary to delay or dismiss from attendance students in such buildings not involved in such examinations, and provided such delay or closure  is necessary for the proper administration of such examinations.

E.    The Purchasing Agent be authorized and directed to participate in cooperative bidding and purchasing programs as operated by BOCES or other cooperative organizations, as a means of obtaining best possible use of public monies preserving necessary quality levels of merchandise.

F.    Pursuant to Education Law, recommend the establishment of the eligible per mile reimbursement rate for approved school business at the allowable rate set by the Internal Revenue Service.  (FYI: The current rate is $ .575 per mile.)

G.   The Superintendent be authorized to employ per diem substitutes and emergency staff for the 2020-2021 school year as needed.                                                        

 H.  The Board of Education established the daily rate of pay for substitutes (teachers/school nurses) in the Pine Bush Central School District for the 2020-2021 school year as follows:     

  • Substitute Teachers / Certified                                           $100/day
  •  Non-certified w/ Bachelors Degree                                      $95/day
  •  Non-certified without Bachelors Degree                            $90/day   
  • School Nurse                                                                                  $100/day

(Rates were adjusted to remain competitive with surrounding districts)

 

 I.    The Board of Education established the hourly rate of pay for substitutes in the Pine Bush Central School District for the 2020-2021 school year as follows:

  • Teaching Assistant                                                          Minimum Wage/hour
  • School Monitor                                                                Minimum Wage/hour 
  • Custodial                                                                             Minimum Wage/hour 
  •  Clerical/Dist. Office                                                        Minimum Wage/hour 
  • Cafeteria                                                                             Minimum Wage/hour
  • Security                                                                               $15.00/hour

 

 J.     The Board of Education authorized the establishment of the maximum payment for hourly tutoring costs charged by outside organizations (hospitals, etc.) at $40/hour for certified teacher (in the PBTA) and $29/hour non-certified teacher, in accordance with the tutoring rate noted in the contract between the P.B.C.S.D. and the PBTA.

 K.    The Board of Education officially approved Finance Pamphlet 2 – The Safeguarding, Accounting, and Auditing of Extra-classroom Activity Funds.

The pamphlet provides a description of procedures for the management and accounting of these funds that meet the requirements of the Regulations of the Commissioner of Education.

 

L.     The Board of Education approved the appointment of the following individuals as officers for Extraclassroom Activity Funds for the 2020-2021 school year:

  • Central Treasurer                                            Dawn Loechner
  •  Faculty Auditor                                                 Kimberly Orndorff
  • Chief Faculty Counselor / HS                      Aaron Hopmayer
  • Chief Faculty Counselor / Crispell            John Boyle
  • Chief Faculty Counselor CVMS                  Lisa Hankinson
  • Chief Faculty Counselor CES                       Amy Brockner
  • Chief Faculty Counselor EJR                        Elizabeth Sproul
  • Chief Faculty Counselor PAK                      Brian Breheny
  • Chief Faculty Counselor PBE                       Eric Winter
  • Chief Faculty Counselor Athletics            Michael Gillespie

 

M.  The Board of Education authorized the Superintendent of Schools to approve the athletic participation in State Championship Contests, pending qualify events which take place in between Board of Education meetings, with official approval of qualifying team(s) submitted to the Board of Education at the next Board Meeting.

 

N.    The Board of Education authorized the Distribution of Petty Cash for the 2020- 2021 School year as follows: 

Building/Amount/Cook in Charge/Date

  • Pine Bush HS, $350.00, Elizabeth McNamee, 9/3/2020
  • Circleville MS, $100.00, Mary Merando, 9/3/2020
  • Crispell MS, $100.00, Susan Morrocco, 9/3/2020
  • E. J. Russell Elementary, $60.00, Deborah Goebel, 9/3/2020
  • Pine Bush Elementary, $60.00, Sandra Mingione, 9/3/2020
  • Circleville Elementary, $60.00, Andrea Lopez, 9/3/2020
  • Pakanasink Elementary, $60.00, Kerry Reeves, 9/3/2020

                                TOTAL: $790.00

                YES – 7   NO – 0   Abstain -0   MOTION CARRIED   

 

XI.      Designation of Board Representatives (MOTION Required for each appt)

A)     Orange County School Boards Association – Voting Delegate & Alternate

MOVED by Trustee Johnson, second by Trustee Watkins, that the Board of Education designate Kristin Graessle as the Delegate, and Kristi Kheiralla as the Alternate, as  representatives for the Orange County School Boards Association for the 2020-2021 school year.

YES – 7             NO – 0   Abstain -0   MOTION CARRIED

 

B.    New York State School Boards Association – Voting Delegate & Alternate

       MOVED by Trustee Johnson, second by Trustee Robertson, that the Board of Education designate Kristi Kheiralla as the NYSSBA Voting Delegate and Kristin Graessle as the Alternate Voting Delegate for the 2020-2021 school year.

       YES – 7              NO – 0   Abstain -0   MOTION CARRIED

 

C.       New York State School Boards Association – Legislative Liaison

MOVED by Trustee Kheiralla, second by Trustee Watkins, that the Board of Education appoint  Dori Johnson as Legislative Liaison for the 2020-2021 school year (as recommended by the New York State School Board Association).

       YES – 7    NO – 0   Abstain -0   MOTION CARRIED

 

D.       District Health and Safety Committee, Board Member Representative

MOVED by Trustee Graessle, second by Trustee Johnson, that the Board of Education   appoint board member, Cara Robertson, as representative to the District Health and Safety         Committee for the 2020-2021 school year.

       YES – 7   NO – 0   Abstain -0   MOTION CARRIED

 

E.    Impartial Hearing Officer Appointment (2020-2021)

MOVED by Trustee Johnson, second by Trustee Graessle, that the Board of Education   designate Ross Tompkins as the board member authorized to approve the appointment of an Impartial Hearing Officer, as needed.

                      YES – 7   NO – 0   Abstain -0   MOTION CARRIED

 

XII.         Review of Board Policies (MOTION Required for each)

The Board of Education approved the following three (3) policies that require as an annual review by the Board of Education as follows:

                MOVED by Trustee Watkins, second by Trustee Graessle, that the Board of Education approve  

  • Policy #5220 –  SUBJECT: District Investments

YES – 7   NO – 0   Abstain -0   MOTION CARRIED

 

                MOVED by Trustee Robertson, second by Trustee Tompkins, that the Board of Education approve  

  • Policy #5410 – SUBJECT: Purchasing

YES – 7   NO – 0   Abstain -0   MOTION CARRIED

 

                MOVED by Trustee Johnson, second by Trustee Kheiralla, that the Board of Education approve  

  • Policy#7110 – Comprehensive Student Attendance

YES – 7   NO – 0   MOTION CARRIED

 

ollowing the completion of the reorganization meeting agenda items – the Board continued on with regular meeting agenda items and public hearing.

 

Regular Board Agenda and Public Hearing – July 14, 2020

Public Hearing – Revised Code of Conduct

Superintendent Tim Mains provided a brief overview of the Revised Code of Conduct as submitted by Assistant Superintendent Donna Geidel to the Board of Education for approval. At the conclusion of the review, the floor was open to the public for comments and questions.

Public Comment Segment – Revised Code of Conduct

           The public comment segment was opened following the presentation:

    No comments/questions/concerns were raised. The board proceeded with the following action.

 

MOVED by Trustee Johnson, second by Trustee Graessle, that the Board of Education approve the Revised Code of Conduct as submitted.

YES – 7    NO – 0   MOTION CARRIED

 

Approval of Minutes

MOVED by Trustee Tompkins, second by Trustee Johnson, that the Board of Education approve the minutes from the June 23, 2020 meeting as submitted by the District Clerk.

YES – 7   NO – 0     MOTION CARRIED

 

Reports, Recommendations of the Superintendent

Consent Agenda

MOVED by Trustee Graessle, second by Trustee Kheiralla, that the Board of Education approve the following revised* Consent Agenda, and addition to consent agenda as submitted by the Superintendent of

Schools:

Tonight’s consent agenda includes the appointment of the following new personnel:

  • Lindsay Strock –Teacher
  • Breanna Thompson  – School Psychologist
  • Amy Thomas – Teacher
  • Marissa Burns – Teacher
  • Alyssa Turcotte – Teacher
  • Megan Collins – Teacher
  • Alyssa Tong – Teacher
  • Tyler Odell – Teacher
  • Heather Mowen
  • Patricia LoPresti – Teacher
  • Melissa Leonardo – Teacher
  • Andrew Owenburg – Teacher
  • Samantha Mossman – Teacher  
  • Caitlyn Callas – Teacher

 

Creation

Temporary Administrative Position

(1)    One Full-time 1.0 FTE Assistant Superintendent for Instruction, effective July 15, 2020

 

Resignations

Administrative

  • Amy Brockner, resignation from her position as a full-time, 12/month Principal effective at the close of business on July 14, 2020, in order to accept the probationary administrative position as Assistant Superintendent for Instruction.

 

Leave of Absence

  • Kristin Slover, leave of absence from her position as a full-time, 12/month Assistant Principal effective from  July 15, 2020 – June 30, 2021 in order to accept the probationary administrative position as Principal of  Circleville Elementary School.

 

 

Appointments

Administrative

  • Amy Brockner, who holds a permanent certificate in the SDA (School District Administrator) area, appointed on probation to the position of Assistant Superintendent for Instruction, for a four-year probationary period commencing July 15, 2020 and ending July 14, 2024. Salary will be pro-rated subject to the terms of the Assistant Superintendent for Instruction’s contract (as determined/approved by the Board), on file with the District Clerk.

 

  • Kristin Slover, who holds a Professional certificate in School District Leader (SDL), be appointed on probation to the position of Principal in the tenure area of Administrative: Elementary Principal at Circleville Elementary School, for a four-year probationary period commencing  July 15, 2020 and ending July 14, 2024, salary for the 2020-2021 school year will be $151,173 (pro-rated). Be it further resolved that, to the extent applicable under Education Law Section 3012-d and the accompanying Commissioner’s Regulations, in order to be considered for tenure, Kristin must have received an APPR rating of effective or highly effective in three of the four probationary years and must not receive an ineffective in the fourth year.

 

Appointments

Instructional      

  • Kaylin Bourke, (amended appointment) who holds an Initial certificate in Childhood Education 1-6 and Early Childhood Education B 2, amended to reflect the probationary position of a 1.0 FTE Teacher- Elementary in the tenure area of Elementary for a four year probationary period commencing September 1, 2020 and ending August 31, 2024 with a salary at Level BA, Step 1 of the salary schedule. Be it further resolved that, to the extent applicable under Education Law Section 3012-d and the accompanying Commissioner’s Regulations, in order to be considered for tenure, Kaylin Bourke must have received an APPR rating of effective or highly effective in three of the four probationary years and must not receive an ineffective in the fourth year. 
  • Lindsay Strock, who holds a Pending certificate in Literacy (Birth-6) and Professional certificate in Childhood Education 1-6, be appointed to the probationary position of a 1.0 FTE Teacher-Reading in the tenure area of Remedial Reading for a four year probationary period commencing September 1, 2020 and ending August 31, 2024, however such appointment is contingent upon Ms. Strock being issued her initial certification.  Salary level MA, Step 6 of the salary schedule. Be it further resolved that, to the extent applicable under Education Law Section 3012-d and the accompanying Commissioner’s Regulations, in order to be considered for tenure, Lindsay Strock must have received an APPR rating of effective or highly effective in three of the four probationary years and must not receive an ineffective in the fourth year.
  • Breanna Thompson, who holds a Pending Provisional certificate in School Psychologist, be appointed to the probationary position of a 1.0 FTE School Psychologist in the tenure area of School Psychologist for a four year probationary period commencing September 1, 2020 and ending August 31, 2024, however such appointment is contingent upon Ms. Thompson being issued her provisional certification.  Salary level MA, Step 1 of the salary schedule.Be it further resolved that, to the extent applicable under Education Law Section 3012-d and the accompanying Commissioner’s Regulations, in order to be considered for tenure, Breanna Thompson must have received an APPR rating of effective or highly effective in three of the four probationary years and must not receive an ineffective in the fourth year.
  • Amy Thomas, who holds a Permanent certificate in Special Education, be appointed to the position of 1.0 FTE Permanent Substitute Teacher in the Special Education (General) tenure area for the period of September 1, 2020 and ending June 30, 2021.  Salary Level MA Step 2 of the salary schedule.  
  • Marissa Burns who holds a Professional certificate in Speech and Language Disabilities, be appointed to the probationary position of a 1.0 FTE Speech Teacher in the tenure area of Speech & Hearing Handicapped for a four year probationary period commencing September 1, 2020 and ending August 31, 2024.  Salary level MA, Step 6 of the salary schedule.  Be it further resolved that, to the extent applicable under Education Law Section 3012-d and the accompanying Commissioner’s Regulations, in order to be considered for tenure, Marissa Burns must have received an APPR rating of effective or highly effective in three of the four probationary years and must not receive an ineffective in the fourth year.
  • Alyssa Turcotte, who holds an Initial Reissuance certificate in Childhood Education 1-6, be appointed to the probationary position of a 1.0 FTE Teacher-Elementary in the tenure area of Elementary for a four year probationary period commencing September 1, 2020 and ending August 31, 2024.  Salary level MA, Step 4 of the salary schedule. Be it further resolved that, to the extent applicable under Education Law Section 3012d and the accompanying Commissioner’s Regulations, in order to be considered for tenure, Alyssa Turcotte must have received an APPR rating of effective or highly effective in three of the four probationary years and must not receive an ineffective in the fourth year.
  • Megan Collins, who holds a Initial certificate in Childhood Education and Students with Disabilities 1-6, be appointed to the position of 1.0 FTE Permanent Substitute Teacher in the Elementary tenure area for the period of September 1, 2020 and ending June 30, 2021.  Salary Level BA, Step 3 of the salary schedule.  
  • Alyssa Tong, who holds a Professional certificate in English to Speakers of Other Languages, be appointed to the probationary position of a 1.0 FTE Teacher-ESOL in the tenure area of English as a Second Language for a four year probationary period commencing September 1, 2020 and ending August 31, 2024.  Salary level MA30, Step 7 of the salary schedule. Be it further resolved that, to the extent applicable under Education Law Section 3012-d and the accompanying Commissioner’s Regulations, in order to be considered for tenure, Alyssa Tong must have received an APPR rating of effective or highly effective in three of the four probationary years and must not receive an ineffective in the fourth year.  
  • Tyler Odell, who holds an Initial certificate in Music, be appointed to the probationary position of a 1.0 FTE Teacher-Secondary in the tenure area of Music for a four year probationary period commencing September 1, 2020 and ending August 31, 2024.  Salary level MA, Step 2 of the salary schedule. Be it further resolved that, to the extent applicable under Education Law Section 3012-d and the accompanying Commissioner’s Regulations, in order to be considered for tenure, Tyler Odell must have received an APPR rating of effective r highly effective in three of the four probationary years and must not receive an ineffective in the fourth year.
  • Heather Mowen, who holds a Professional certificate in Childhood Education 1-6 and Early Childhood Education B-2, be appointed as a part-time, non-tenure bearing position of 0.5 FTE Teacher in the Elementary tenure effective September 1, 2020 and ending June 30, 2021.  Salary for the school year will be MA, Step 5 of the salary schedule.  
  • Patricia LoPresti, who holds a Professional certificate in Childhood Education 1-6, be appointed to the probationary position of a 1.0 FTE Teacher in the tenure area of Elementary for a four year probationary period commencing September 1, 2020 and ending August 31, 2024.  Salary level MA, Step 3 of the salary schedule. Be it further resolved that, to the extent applicable under Education Law Section 3012-d and the accompanying Commissioner’s Regulations, in order to be considered for tenure, Patricia LoPresti must have received an APPR rating of effective or highly effective in three of the four probationary years and must not receive an ineffective in the fourth year.
  • Melissa Leonardo, who holds a Professional certificate in Childhood Education 1-6, be appointed to the probationary position of a 1.0 FTE Teacher in the tenure area of Elementary for a four year probationary period commencing September 1, 2020 and ending August 31, 2024.  Salary level MA, Step 1 of the salary schedule. Be it further resolved that, to the extent applicable under Education Law Section 3012-d and the accompanying Commissioner’s Regulations, in order to be considered for tenure, Melissa Leonardo must have received an APPR rating of effective or highly effective in three of the four probationary years and must not receive an ineffective in the fourth year.
  • Andrew Owenburg, who holds an Initial certificates in Childhood Education 1-6 and Early Childhood Education B-2, be appointed to the position of 1.0 FTE Permanent Substitute Teacher in the Elementary tenure area for the period of September 1, 2020 and ending June 30, 2021. Salary level BA, Step 1 of the salary schedule.  
  • Samantha Mossman, who holds an Initial certificate in English Language Arts 7-12, be appointed to the probationary position of a 1.0 FTE Teacher-Secondary in the tenure area of English for a four year probationary period commencing September 1, 2020 and ending August 31, 2024.  Salary level MA, Step 4 of the salary schedule.Be it further resolved that, to the extent applicable under Education Law Section 3012d and the accompanying Commissioner’s Regulations, in order to be considered for tenure, Samantha Mossman must have received an APPR rating of effective or highly effective in three of the four probationary years and must not receive an ineffective in the fourth year.
  • Caitlyn Callas, who holds an Initial certificates in Students with Disabilities Grades 1-6 and Childhood Education (Grades 1-6) and a Limited Initial Extension Biology 7-8 Extension, be appointed to the probationary position of a 1.0 FTE Teacher-Special Education in the tenure area of Special Education (General) for a four year probationary period commencing September 1, 2020 and ending August 31, 2024.  Salary level MA, Step 1 of the salary schedule. Be it further resolved that, to the extent applicable under Education Law Section 3012-d and the accompanying Commissioner’s Regulations, in order to be considered for tenure, Caitlyn Callas must have received an APPR rating of effective or highly effective in three of the four probationary years and must not receive an ineffective in the fourth year.

 

Co-Curricular

Team Leaders Positions

Board approval of the appointment of the following co-curricular positions for the 2020-2021 school year, at the appropriate co-curricular stipend, district-wide:

  • Bonnie Bucci, AIS Team Co-Leader @ Level II, Step 1
  • Robin Bordman, AIS Team Co-Leader @ Level II, Step 1

 

Crispell Middle School

Board approval of the following co-curricular appointments for the 2019-2020 school year at the appropriate co-curricular stipends: 

  • Donna Cullen-Dolce, Grade 7 Blue Team Leader, Level II, Step 3 (4)
  • Carly Cintron-Kaye, Special Education Team Leader, Level II, Step 3 (3)
  • Keith Bischof, Unified Arts Team Leader, Level II, Step 3 (4)
  • Christine Rosenberger, Grade 6 Blue Team Leader, Level II, Step 10 (10)
  • Helen Fitzgibbons, Grade 6 Gold Team Leader, Level II, Step 3 (3)
  • Melissa Prendys, Grade 7 Gold Team Leader, Level II, Step 3 (3)
  • Jonathan Matz, Grade 8 Blue Team Leader, Level II, Step 7 (8)    
  • Jennifer Gray, Grade 8 Gold Team Leader, Level II, Step 5 (5)

Secondary Summer School Program Amend/Rescind

Board approval to amend the temporary appointment of the following individual as instructional and support staff members for the 2020 Secondary Summer School Program effective for the period July 6,2020 through August 12, 2020 at $1,795/session, noting appointments are contingent upon student enrollment: 

  • Brandon Johanson, Physical Education, 1 sessions

Board approval to rescind the temporary appointment of the following individual as instructional and support staff members for the 2020 Secondary Summer School Program effective for the period July 6, 2020 through August 12, 2020:

  • Rose Cummings, Special Education, 2 sessions

 

Summer Food Service Program (SFSP) / Staffing*

Board approval of the Summer Food Service Program, (SFSP), “Summer Feeding Program” effective for the period of June 29, 2020 through August 13, 2020 (Monday – Thursday only) and the temporary appointment of the following individuals as staff: 

Name                                   Position                                Hours                         Rate of pay

  • Deanna Gorman           per Diem Substitute         as needed               $18/hr    
  • Kelly McCauley              per Diem Substitute        as needed                $18/hr    
  • Amber Reyes                 per Diem Substitute        as needed                 $18/hr    
  • Alexandra Rich             per Diem Substitute         as needed                 $18/hr    
  • Julie Velez                      per Diem Substitute          as needed                 $18/hr    

 

Per Diem Substitutes

Board approval for the appointment of the following individual as per diem substitutes effective July 15, 2020 (or as indicated) at board approved per diem substitute rates:

  • David Broadwell
  • Amber Reyes*
  • Alexandra Rich*
  • Katie Tressler
  • Jenna Zeller

YES – 7    NO – 0   MOTION CARRIED

(Superintendent commended the hard work of Ryan Reed and Angela Wise for a seamless transition in the position of Executive Director for Human Resources, Data and Counseling).

 

Approval of CSE & CPSE Placement Recommendations

MOVED by Trustee Johnson, second by Trustee Tompkins, that the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Tompkins.

YES – 7    NO – 0   MOTION CARRIED

 

Board Approval of Addition to the Board Agenda for Approval of Assistant Superintendent for Instruction

MOVED by Trustee Robertson, second by Trustee Kheiralla, that the Board of Education approve an addition to the board agenda for approval of the Assistant Superintendent for Instruction, and approval of the following resolution for adoption:

RESOLVED, that the Board of Education of the Pine Bush Central School District approves an agreement for the employment of Amy Brockner, as Assistant Superintendent for Instruction according to the terms and conditions of an Employment Agreement, a fully-executed copy of which will be filed with the District Clerk; and further authorizes the President and Superintendent to sign the Employment Agreement.

July 14, 2020

YES – 7    NO – 0   MOTION CARRIED

Roll Call:

G. Meier        – Yes

C. Robertson – Yes

K. Graessle    – Yes

D. Johnson     – Yes

K. Kheiralla    – Yes

R. Tompkins   – Yes

M. Watkins    – Yes       

 

BOE Approval of Amended 2020-2021 School District Calendar for Adoption

MOVED by Trustee Robertson, second by Trustee Tompkins, that the Board of Education approve the amended 2020-2021 calendar for adoption as submitted by the Superintendent of Schools.

YES – 7    NO – 0   MOTION CARRIED

(Note: Superintendent provided an explanation of change).

 

Upcoming Meetings, Events / Old, New Business / Updates

 July:          

  • Tues., July 28, 2020, Regular Board Meeting Live Stream at 5:00 PM

Discussion ensued regarding a potential Board Retreat. Superintendent will reach out the board via Doodle Poll/Monkey Poll.

August:  

  • Tuesday, August 18, 2020, Regular Board Meeting, Live Stream 7:00 PM    

 

Other Events:

NYSSBA Law Conference

  • July 21-22, 2020, 8:30 AM – 12:00 PM, Virtual Two Day Conference.

 

Mid-Hudson School Study Council Historical Law Conference

Online session with NYSSBA Deputy Exec. Director & General Council Jay Worona

  • August 7, 2020, 10:00 AM, via Zoom Pro

(Please advise Debbie June or Jayna McAteer if you plan to attend. Zoom participants is limited).

 

NYSSBA 2020 – NYC

  • October 29 – 31, 2020, Annual Education Convention – More information will follow.

 

Old/New Business:

Superintendent spoke about “Return to Learn.” The district has received direction from the State of Education, the Governor, and the State Dept. of Health. There is a lot to digest and it is not an easy task. We are working with several teams in place to move a plan along for re-opening. The hope is to provide a more concrete plan to present on July 28th. A brief discussion ensued including questions about what to do if parents did not choose to send their children, will there be a virtual option? Will the district offer distance learning instead of regular home schooling??

Superintendent spoke of possible options. A decision will be made by the end of July.

Assistant Superintendent Michael Pacella, along with Superintendent Mains and the board members wished Assistant Superintendent all the best in her retirement, noting she will be missed greatly.

Superintendent Mains noted, Mrs. Geidel offered to fill in, if necessary, while the district secures an Assistant Principal at Pine Bush Elementary School.

 

Public Participation

President Meier opened public participation at approx. 8:22 PM requesting no personal references.  No comments/questions/concerns were raised.

 

Business & Finance

Claim Auditor’s Reports

MOVED by Trustee Watkins, second by Trustee Graessle, that the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:

Claims Auditor’s Report covering Warrant #0085 dated 6/10/20 check run, authorizing payments in the amount of $ 286,677.05

  • Cafeteria Fund (6 checks 005191-005196)      $   24,718.78         
  • HS Activity Fund (1check 004084)      $     15.83                         
  • Capital Fund (1 check 001815)     $    109.48
  • General Fund (121 checks 063913-064033)     $    261,464.76
  • District Activity AC (1 check 005322)    $    368.20

                            Total     $      286,677.05

 

Claims Auditor’s Report covering Warrant #0086 dated 6/11/2020 scholarships authorizing payments in the amount of $ 20,790.43  

  • Crispell SAF (2 checks 002343-002344)      $     400.00
  • General Fund (3 checks 064034–064036)   $ 20,390.43                                                                                                                                                                                                                                                  Total             $      20,790.43

 

 

Claims Auditor’s Report covering Warrant #0087 dated 6/17/20 check run, authorizing payments in the amount of $ 115,625.54

  • Cafeteria Fund (5 checks 005197-005201)        $   7,987.59
  • Crispell SAF(1 check 002345)  $    917.85
  • HS Activity Fund (125 checks 004086-004210)      $   39,876.00
  • Trust & Agency Acct. (0checks)     $   54.17   
  • CVMS Activity Fund (2 checks 001665-001666)     $   169.51                         
  • General Fund (50 checks 064037-064086)    $   59,797.52
  • District Activity AC (35 checks 005323-005357)      $   6,822.90         

          Total       $        115,625.54

 

Claims Auditor’s Report covering Warrant #0088 dated 6/25/2020 payroll authorizing payments in the amount of $ 3,255,787.59

  • Trust & Agency Acct (13 checks 004173-004185)       $   3,255,787.59

                          Total             $     3,255,787.59

 

Claims Auditor’s Report covering Warrant #0089 dated 6/30/2020 payroll authorizing payments in the amount of $ 39,427.62                                

  • Trust & Agency Acct (0 checks)    $       39,427.62

                              Total          $      39,427.62

 

Claims Auditor’s Report covering Warrant #0090 void and reissue dated 4/29/20- authorizing payments in the amount of $ 5,209.89

  • Cafeteria Fund (1 checks 005190)     $     72.88
  • HS Activity Fund (3 checks 004022-004211)   $   2,553.57
  •  General Fund (9 checks 063546-064088)      $      2,549.44
  • District Activity AC (2 checks 005320-005321)  $    34.00    

          Total         $      5,209.89

 

 

Claims Auditor’s Report covering Warrant #0091 dated 6/30/20 check run authorizing payments in the amount of $ 2,160,547.43

  • Cafeteria Fund (4 checks 005202-005205)       $        15,524.85
  • HS Activity Fund (100 checks 004212-004311)    $   5,718.00
  • Academy of Finance (24 checks 001626-001649)   $   1,141.50
  • General Fund (59 checks 064089-064147)   $   2,098,982.92
  • District Activity AC (134 checks 005358-005491)    $     39,180.16         

          Total              $    2,160,547.43

 

Claims Auditor’s Report covering Warrant #0001 dated 7/9/2020 check run authorizing payments in the amount of $ 730,632.85                              

  • Crispell SAF (1 check 002346)       $    203.00
  • General Fund (39 checks 064148-064186)   $ 730,429.85

                        Total       $      730,632.85

YES – 7    NO – 0   MOTION CARRIED

 

 

Approval of 2020-2021 Certificate of Acceptance /Designees for Processing and Verification of Free and Reduced Applications

MOVED by Trustee Johnson, second by Trustee Graessle, that the Board of Education approve the Certificate of Acceptance (as part of the 2020 2021 NYSED Free and Reduced Price Income Eligibility and Policy) identifying the designated officials for processing and verification of Free and Reduced Applications:

  • Reviewing Official:        Lyn Prestia, Food Service Director
  • Hearing Official:             Michael Pacella, Assistant Superintendent for Business
  • Verification Official:     Lyn Prestia, Food Service Director

YES – 7    NO – 0   MOTION CARRIED

 

Authorization for Funding – Terms & Conditions of Employment for Occupational Therapy Assistant Services and Authorization for Funding – Terms & Conditions of Employment for Physical Therapy Assistant Services

MOVED by Trustee Johnson, second by Trustee Kheiralla, that the Board of Education authorize funding of the following Terms & Conditions of Employment for Occupational Therapy Assistant Services and Authorization for Funding – Terms & Conditions of Employment for Physical Therapy Assistant Services (all approved in one motion):

Terms & Conditions of Employment for Occupational Therapy Assistant Services

  • The Board of Education authorized the funding for the Terms & Conditions of   Employment  between the Pine Bush Central School District and Carol Conroy, Occupational Therapy Assistant, noting the agreement covers the period retroactive from July 1, 2020 through June 30, 2024. 
  • The Board of Education authorized the funding for the Terms & Conditions of Employment between the Pine Bush Central School District and Beth Duffy, Occupational Therapy Assistant, noting the agreement covers the period retroactive from July 1, 2020 through June 30, 2024.
  • The Board of Education authorized the funding for the Terms & Conditions of Employment  between the Pine Bush Central School District and Tanya Marvinney, Occupational Therapy Assistant, noting the agreement covers the period retroactive from July 1, 2020 through June 30, 2024.
  • The Board of Education authorized the funding for the Terms & Conditions of Employment  between the Pine Bush Central School District and Sherry MCChesney, Occupational Therapy Assistant, noting the agreement covers the period retroactive from July 1, 2020 through June 30, 2024.  

 

Terms & Conditions of Employment for Physical Therapy Assistant Services

  • The Board of Education authorized the funding for the Terms & Conditions of Employment  between the Pine Bush Central School District and Cindy Russell, Physical Therapy Assistant, noting the agreement covers the period retroactive from July 1, 2020 through June 30, 2024. 
  • The  Board of Education authorize the funding for the Terms & Conditions of Employment  between the Pine Bush Central School District and Suzanne Scarzafava, Physical Therapy Assistant, noting the agreement covers the period retroactive from July 1, 2020 through June 30, 2024. 

YES – 7    NO – 0   MOTION CARRIED

 

Approval of Health & Welfare Services Contract

MOVED by Trustee Graessle, second by Trustee Robertson, that the Board of Education approve the Health & Welfare Services Contract for the 2019- 2020 school year with the Monticello Central School District at a per student cost of $ 719.28. The contract covers three (3) students who are Pine Bush residents attending a non-public school within the Monticello CSD for a total contract cost of $ 2,157.84.

YES – 7    NO – 0   MOTION CARRIED

 

Approval of Lease Agreement with Verizon Wireless

MOVED by Trustee Robertson, second by Trustee Tompkins, that the Board of Education approve the following resolution for adoption:               Resolution
                BE IT RESOLVED, that the Board of Education of the Pine Bush Central School approves the “District” to enter into a Lease Agreement with Verizon Wireless of the East LP, d/b/a Verizon Wireless;
              BE IT FURTHER RESOLVED, that the Board of Education of the Pine Bush Central School District does hereby authorize the Superintendent to execute the Lease Agreement with Verizon Wireless, subject to the review and approval of the contractual terms by the District’s legal counsel.
Dated: July 14, 2020

YES – 6    NO – 1 (Graessle)   MOTION CARRIED

Roll Call:

G. Meier        – Yes

C. Robertson – Yes

K. Graessle    – No

D. Johnson     – Yes

K. Kheiralla    – Yes

R. Tompkins   – Yes

M. Watkins    – Yes       

 

Consideration of Executive Session

Hearing no matters for executive session, President Meier asked for a motion to adjourn.

 

Adjournment

MOVED by Trustee Robertson, second by Trustee Watkins, that the Board of Education adjourn the regular meeting, noting the time at approx. 8:39 PM.

YES – 7     NO – 0    MOTION CARRIED

 

Deborah A June (electronically signed/daj)

Deborah A. June, District Clerk

 Pine Bush CSD

Note: BOARD MEETINGS are video live recorded and can be viewed at www.pinebushschools.org       

 

(Disclosure: Minutes will be printed on numbered         minute paper and placed in the district minute books).

Pine Bush Central School District
State Route 302, Pine Bush, NY 12566
Phone: (845) 744-2031
Fax: (845) 744-6189
Tim O. Mains
Superintendent of Schools
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