BOARD OF EDUCATION   Revised

REGULAR MEETING

Tuesday, January 28, 2020 at Circleville Middle School 

 Regular Session       7:00 p.m.

 

AGENDA

I.     Call to Order

Regular Session             7:00 p.m.

II.    Approval of Minutes

III.   Reports, Recommendations of the Superintendent of Schools

1.    Consent Agenda

2.    CSE and CPSE Placement Recommendation

3.    Presentation: District Communications Plan

4.    Long Range Planning Study Report / Demographics Update

5.     Budget Work Session Segment

Presentations – Building a Budget

• 2020-2021 Budget Rollover Projections
• Projected State Aid / Establish BOE Guidance

                  *****     Public Participation     *****

6.    Designation & Disposition of Books

7.    Upcoming Board Meetings, Events / Old, New Business / Updates

 

IV.  Business & Finance

1.    Claims Auditor’s Reports

2.    Approval / Establishment of Non-Resident Tuition Rates

           *****     Public Participation     *****

V.    Consideration of Executive Session

VI.  Adjournment

MEMORANDUM Accompanying Board Agenda – January 28, 2020 AGENDA 

I.             Call to Order   7:00 p.m.

Regular Session          7:00 p.m.

 

II.            Approval of Minutes

The Board of Education will be asked to approve the minutes from the January 14, 2020 regular board meeting as submitted by the District Clerk.

 

III.           Reports, Recommendations of the Superintendent of Schools

1.            Consent Agenda

Recommend the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools: ON WEBSITE

 

2.            CSE and CPSE Placement Recommendation                                       

Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Watkins.

 

3.            Presentation:  District Communications Plan

Linda Smith, Pine Bush CSD Communications Coordinator (through Capital Region BOCES) will provide a PowerPoint presentation regarding the Communication Plan for Pine Bush CSD.

 

4.            Long Range Planning Study Report / Demographics Update

Mike Pacella, Assistant Superintendent for Business will provide you with a PowerPoint presentation summarizing the Long Range Planning Study / Demographic Update for 2020. Copies of the presentation will be available to all.

 

5.            Budget Work Session Segment

Presentations – Building a Budget

•  2020-2021 Budget Rollover Projections
• Projected State Aid / Establish BOE Guidance

       *****     Public Participation     *****

6.            Designation & Disposition of Books

The Board of Education will be asked to authorize the following designation and disposition of books:

Recommend the Board of Education designate the following request lists of surplus library books  as submitted at the request of Robin Renahan (acknowledged by CVMS Principal Lisa Hankinson) as unusable in accordance with Policy #5250 SUBJECT: Disposition of Surplus Property, and authorize the disposition of the books outdated and/or in poor condition under the direction of Michael Pacella, Assistant Superintendent for Business. (List to be attached to the minutes).

 

 7.           Upcoming Board Meetings, Events / Old, New Business / Updates

Upcoming board meetings and events will be announced Tuesday evening:

The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

Regular Board Meetings:

Important: Locations for February Regular Board Meetings (reversed):

• Tuesday, February 11, 2020, 7:00 PM at Circleville Middle School
• Tuesday, February 25, 2020, 7:00 PM at Pine Bush High School
• Tuesday, March 10, 2020, 7:00 PM at Pine Bush High School
• Tuesday, March 24, 2020, 7:00 PM at Circleville Middle School (student recognition at 6:45 PM)

 

Other Important Dates

Date Change – Crispell MS Drama – FROZEN, JR. (previously listed as January 17 and 18, 2020)

• Friday, January 31, 2020, 7 PM at Pine Bush HS
• Saturday, February 1, 2020, 11 AM & 5 PM at Pine Bush HS

 

Circleville MS Drama – THE LION KING, JR.

Thursday, February 27, 2020, 7 PM at Circleville MS

• Friday, February 28, 2020, 7 PM at Circleville MS
• Saturday, February 29, 2020, 11 AM & 7 PM at Circleville MS

 

School Board Member Petition Packets –Available first week in March at District Office.  (See Debbie June, District Clerk)

 

Prospective School Board Member Workshop

 Saturday, March 28, 2020, 9:00 AM – 12:00 noon

Orange- Ulster BOCES – Administrative Conference Room in the Administrative Building

Register via to email Karyn Meier, OCSBA at karyn.meier@ocsba.com registration forms available on the back table or contact Debbie June.

 

OCSBA Announcement: Mandated Training for New School Board Members–School District Governance

• Part 1 –Tuesday, June 9, 2020 at 5: 30 PM  
• Part 2 –Thursday, June 11, 2020 at 5:30 PM

(Dinner provided)

Informational form on the back table. Debbie June will register any new board members who would like to attend.

 

IV.          Business & Finance

1.            Claim Auditor’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted: 

Claims Auditor’s Report covering Warrant #0041 dated 12/20/2019 payroll authorizing payments in the amount of $ 1,110,840.83

• Trust & Agency Acct. (15 checks 004048-004062)      $         1,110,840.83

              Total     $         1,110,840.83

 

Claims Auditor’s Report covering Warrant #0043 dated 1/10/2020 payroll authorizing payments in the amount of $ 899,288.23

• Trust & Agency Acct. (7 checks 004063-004069)     $     899,288.23

               Total    $     899,288.23

 

  Claims Auditor’s Report covering Warrant # 0044 dated 1/10/2020 check run authorizing payments in the amount of $ 1,401,530.44

• Cafeteria Fund (12 checks 005068-005079)      $   55,833.35
• Crispell SAF (2 checks (002318-002319)     $   1,044.92
•  HS Activity Fund (6 checks 003978-003983)   $   6,528.00
• Trust & Agency Acct. (1 checks 004070)   $     16,342.76
• Federal Fund Acct. (6 checks 002494-002499)   $   15,185.74
• Capital Fund (1 check 001796)     $   6,371.44
• General Fund (162 checks 061706 -061867)     $   1,290,080.92
• District Activity AC (6 checks 004714-004719)     $   10,143.31

              Total     $    1,401,530.44

 

Claims Auditor’s Report covering Warrant # 0045 Void & Reissue 11/18-1/13/2020 authorizing  payments in the amount of $ 3,020.12

• HS Activity Fund (1 checks 003937)       $   42.00
• Federal Fund Acct. (1 check 002485)    $   195.00                                  
• General Fund (15 checks 060892 -061872)  $  2,649.12
• District Activity AC (1 check 004698)   $  134.00

                Total     $     3,020.12

 

Claims Auditor’s Report covering Warrant # 0046 Void & Reissue 1/13/2020 authorizing payments in the amount of $ 977.00

• General Fund (6 checks 061873 -061878)     $    843.00
• District Activity AC (1 check 004720)   $  134.00

                Total      $   977.00

 

Claims Auditor’s Report covering Warrant # 0047 dated 1/17/2020 check run authorizing payments in the amount of $ 3,621,753.68

• Cafeteria Fund (14 checks 005080-005093)    $    73,709.80  
• HS Activity Fund (1 check 003984)     $    250.00
• Trust & Agency Acct. (1 check 004071)    $   522.33
• CVMS Activity Fund (1 check 1653)    $   108.14
• Federal Fund Acct. (1 check 002500)    $   2,921.44
• Capital Fund (1 check 001797)     $ 42,971.67
• General Fund (88 checks 061879-061966)     $   3,497,788.08
• District Activity AC (2 checks 004721-004722)   $   3,482.22

                Total     $     3,621,753.68

 

2.            Approval / Establishment of Non-Resident Tuition Rates

Recommend Board of Education approve the following estimated rates for the 2019-2020 school year (the 2018-2019 and 2017-2018 actual rates are also noted for comparison):

                                          Estimated                           Actual                                   Actual                                                    2019-2020                      2018-2019                            2017-2018  

Regular Education

• Grade K-6                  $7,677                                   $6,676                                   $5,733
• Grade 7-12                 $8,256                                   $7,955                                   $6,763  

 

Special Education

• Grade K-6                    $26,076                 $24,791                 $22,971                
• Grade 7-12                  $26,655                 $26,070                 $24,001

 

 *****     Public Participation     *****

V.         Consideration of Executive Session

VI.        Adjournment