Feb. 26, 2019 Meeting Minutes

Pine Bush Board of Education Meeting

February 26, 2019

Location: Pine Bush High School (combined with previously postponed meetings of 2/20/19 and 2/12/2019)     

 (Board Actions from 2/20/2019 and 2/12/2019)

MEMBERS PRESENT:

  • Lloyd Greer, President
  • Gretchen Meier, Vice President
  • Kristin Graessle     
  • Kristi Kheiralla       
  • Dori Johnson                                                                                                          
  • Cara Robertson
  • Ross Tompkins      

 MEMBERS ABSENT:              

None

Others Present:                      

  • Tim Mains, Superintendent of Schools                                                 
  • Donna Geidel, Assistant Superintendent for Instruction                                      
  • Michael Pacella, Assistant Superintendent for Business                     
  • Deborah June, District Clerk
  • Approximately 28 residents/students/staff members

 

Call to Order

The meeting was called to order by President Greer with the following motion offered:

MOVED by Trustee Tompkins, second by Trustee Meier that the Board of Education open the regular meeting at approximately 6:04 PM.

YES – 7                     NO – 0    MOTION CARRIED

 

Consideration of Executive Session

MOVED by Trustee Robertson, second by Trustee Graessle, that the Board of Education adjourn to executive session at approximately 6:04 PM discussion regarding Contractual Issues and Student Discipline Matter

YES – 7                      NO – 0    MOTION CARRIED

 

MOVED by Trustee Johnson, second by Trustee Robertson,  that the Board of Education adjourn from executive session at approximately 7:29 PM

YES – 7                     NO – 0    MOTION CARRIED  

 

MOVED by Trustee Johnson, second by Trustee Graessle, that the Board of Education return to public session at approximately 7:36 PM

YES – 7                     NO – 0    MOTION CARRIED

 

WELCOME AND PLEDGE OF ALLEGIANCE

The Board of Education resumed the regular session of the meeting noting the time at approx. 7:36 PM, President Greer welcomed those in attendance and requested all stand for the Pledge of Allegiance.

Approval of Minutes

MOVED by Trustee Johnson, second by Trustee Meier, that the Board of Education approve the minutes from the January 22, 2019 regular board meeting as submitted by the District Clerk.

YES – 7                     NO – 0    MOTION CARRIED

Reports, Recommendations of the Superintendent of Schools

Consent Agenda

MOVED by Trustee Meier, second by Trustee Johnson, that the Board of Education approve the following Consent Agenda and addition to the Consent Agenda as submitted by the Superintendent of Schools:

  • Suzanne Schwartz, resignation from her position as 1.00 FTE School Library Media Specialist, effective at the close of business March 08, 2019 for retirement purposes. 

Non-Instructional

  • Yinkhia Duran resignation from her position as a 5.0 hours/day School Monitor, effective at the close of business February 1, 2019. 
  • Charlene Petrillo, resignation from her position as a 7.0 hour/day Food Service Helper effective at the close of business February 11, 2019.  
  • Maria Goodrich, resignation from her position as a Typist- 12 Month effective at the close of business on February 22, 2019. 

 

Leave of Absence

Non-Instructional

  • Lisa Caputo, approval of the following revised extension of an unpaid leave of absence for from her position as a 3.0 hours/day School Monitor, effective February 12, 2019 through March 18, 2019. 
  • Donna Stuber’s request for an unpaid leave of absence from her position as a 3.0 hours/day School Monitor, effective February 19, 2019 through June 30, 2019. 

Appointments

Instructional

  • Ryan Hassan, who holds an Initial certificate in Biology 7-12, be appointed to the position of 1.0 FTE Permanent Substitute in the Science tenure area, effective March 6, 2019 and ending April 12, 2019. Salary Level MA, Step 2 (pro-rated) of the salary schedule. 
  • Danielle Jaloszynski, increase in hours for in her position as a part-time Teaching Assistant from a 6.0 hours/day to a 6.50 hours/day, effective February 27, 2019 salary as per contract (pro-rated). 

 

Non-Instructional

  • Alan Kohn, probationary appointment as a 1.0 FTE full-time 12 month/year Head Custodian effective February 14, 2019, salary as per contract (pro-rated), noting he is certified for such appointment through the Orange County Department of Human Resources.                
  • Ruth Lora-DeJesus, probationary appointment to a 6.0 hours/day position of School Monitor, effective February 13, 2019, salary as per contract (pro-rated).
  • Taneka Richardson, probationary appointment to a 6.0 hours/day position of School Monitor, effective February 13, 2019, salary as per contract (pro-rated),   noting  First Aid CPR/AED certification and Child Abuse and Maltreatment training course verification has been received.
  • Lanier Lopez, for an increase in hours (from 3.5 hours/day) to a 5.0 Hours/Day, part-time School Monitor position, effective February 27, 2019 salary as per contract (pro-rated).
  • Geoffrey Joray, probationary appointment as a full-time 12-month/year Maintenance Worker, effective February 27, 2019, at an annual salary as per contract (pro-rated).  

 

Co-Curricular

Sixth-Period Assignment – Amend

Board approval to amend the following previously approved instructional staff member as a .5/ sixth period/additional assignment for the 2018-2019 school year at an annual contractual stipend (.5) of $5,500, amended to reflect a full sixth period assignment effective September 4, 2019 through January 25, 2019:  Arlene Santaniello, Special Education

 

Co-Curricular

Sixth-Period Assignment Approval

Board  approval of the following instructional staff members  teaching a .5 sixth period/additional assignment for the remainder of the 2018-2019 school year, effective dates as noted below, at .5 of the contractual stipend of $5,500 (pro-rated): 

  • Pine Bush High School:  Arlene Santaniello (Special Ed.) effective January 28, 2019
  • District-wide: Vicki Johnson (Visually Impaired) effective February 13, 2019

 

Board approval for the following instructional staff members teaching a sixth period/additional assignment for the remainder of the 2018-2019 school year effective January 28, 2019 at a contractual stipend of $5,500 (pro-rated): 

  • Pine Bush High School:  Marie Tobin (Special Ed.)

 

Extra-Curricular

Supervision

Board approval of the following school personnel for supervision duties in connection with winter and spring sporting events during the 2018-2019 school year, salary as per contract:

  • Linda Westerfield

 

Interscholastic

Board approval of the following interscholastic spring coaching appointments for the 2018-2019 school year at the appropriate interscholastic stipend:

Boys Track

  • Casey Grey, Varsity Coach @ Level I, Step 5 (5)
  • Alfred Schmidt, Assistant Varsity Coach @ Level II, Step 10 (36)
  • Richard Ormsby, Assistant Varsity Coach @ Level II, Step 10 (12)                                                                      
  • Anthony DiMarco, Modified Coach @Level III, Step 3 (3)
  • Joseph Parise, Modified Coach @Level III, Step 1 (2)

Girls Track

  • Gerald Risco, Varsity Coach @ Level I, Step 10 (27)
  • Melissa Schueler, Assistant Varsity Coach @ Level II, Step 10 (11)
  • Rebecca Torre, Assistant Varsity Coach @ Level II, Step 3 (3)
  • Keri Giuliano, Modified Coach @Level III, Step 3 (3)
  • Lisa Perry, Modified Coach, @Level III, Step 1 (2)

Baseball

  • Matthew Boffalo, Varsity Coach @ Level I, Step 10 (18)
  • Vincent Roberto, Assistant Varsity Coach @ Level II, Step 3 (3)
  • William Lacovara, Junior Varsity Coach @ Level II, Step 10 (36)
  • Steve Distefano, Modified Coach @ Level III, Step 10 (12)
  • Robert Lawrence, Modified Coach @ Level III, Step 1(2)
  • Michael Erickson,** Volunteer /Unpaid Coach

Softball

  • Michael Mancuso, Varsity Coach @ Level I, Step 10 (20)
  • Jennifer Evans, Assistant Varsity Coach @ Level II, Step 10 (16)                                                                         
  • Scott Van Pelt, JV Coach @ Level II, Step 1(2)                      
  • Amber Corrigan, Modified Coach @ Level III, Step 3(4)       
  • Kimberly Craft, Modified Coach @ Level III, Step 1(2)
  • Anthony Mancuso,** Volunteer /Unpaid Coach

Golf        

  • Brian Shaw, Co-Varsity Coach @ Level I, Step 10 (33)
  • Eric Moller,** Co-Varsity Coach @ Level I, Step 3 (3)

Tennis

  • Mitchell Silverberg, Varsity Coach @ Level I, Step 10 (29)
  • Daniel Conley, Junior Varsity Coach@ Level II, Step 10 (18)

Boys Lacrosse      

  • Mark Brennan, Varsity Coach @ Level I, Step 10 (16)
  • Logan Roebuck,** Assistant Varsity Coach @ Level II, Step 3 (3)
  • Greg Jaloszynski, Junior Varsity Coach @ Level II, Step 3 (3)
  • Derrick Frost,  Modified @ Level III, Step 1 (1)

Girls Lacrosse

  • Christopher Curnan, Varsity Coach@ Level I, Step 5 (5)
  • Kevin Blackwell, Assistant Varsity Coach@ Level II, Step 7 (8)
  • Edward Moore, Jr., ✲JV Coach @ Level II, Step 1 (1)
  • Christopher Hendricks, ✲ Modified Coach@ Level III, Step 1 (1)
  • Deena Kertesz, Volunteer /Unpaid Coach
  • James Licardi, Volunteer /Unpaid Coach

Spring Unified Basketball

James Wright, Unified Coach@ Group I, Level III, Step 1 (2) (paid at 30% of the established contractual rate)

**Pending Completion of Coaching Requirements

 

Continuing Education

Board approval for the appointment of the following instructors, assistants, counselors or lifeguards for continuing education courses for the 2018-2019 school year. All classes and salaries are contingent upon enrollment.

INSTRUCTOR NAME       CLASS/POSITION                                   PAY  

  • Cheryl Borkowski                    Learn to swim/ deck manager                      $16/hr

STUDENT NAME              CLASS/POSITION                                    PAY               

  • Ava Schultz                             Learn to swim / lifeguard             $11.50-$12/hr 

 

Per Diem Substitutes

Board approval for the appointment of the following individuals as per diem substitutes effective February 13, 2019 at board approved per diem substitute rates:

  • Immanuel Aponte
  • Samantha Crouch
  • Alyssa Miller
  • Frances Renna
  • Yesenia  Rivera

Board approval for the appointment of the following individuals as per diem substitutes effective February 27, 2019 (or as noted) at board approved per diem substitute rates:

  • Nancy Kilvert
  • Mary Marrocco
  • Edward Moore, Jr. ✲
  • Warda Uroob

 

YES – 6                      NO – 1   (C. Robertson)    MOTION CARRIED

 

CSE and CPSE Placement Recommendation                                         

MOVED by Trustee Meier, second by Trustee Robertson, that the Board of Education approve the following CSE and CSE Placement Recommendations:        

Board approval of all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Kheiralla (from 2/20/2019 and 2/12/2019 meetings that were cancelled).      

Board approval of all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Robertson (for 2/26/2019 meeting).

YES – 7                      NO – 0    MOTION CARRIED

 

Budget Work Session Segment for 2019-2020

Budget Presentations:

  • CAPITAL – Operations & Maintenance
  • ADMIN – Management and Classified Staff
  • PROGRAM –Extracurricular Activities /Sports/ Technology  (Transportation presentation delayed to later date)
  •  Program – Instruction

BUDGET PRESENTATIONS:

The budget presentations for the evening began with Michael Pacella, Assistant Superintendent for Business presenting a PowerPoint specific to the areas listed above (Operations & Maintenance, Management and Classified Staff, Extracurricular Activities and Sports) for 2019-2020. Some of the highlights of his presentation included the following: 

OPERATIONS AND MAINTENANCE

Review of the department that consists of 59 total employees; a review of the 2019-2020 Preliminary Budget Changes consisting of the following:

  • Salaries ($88,720 increase)
  • Equipment ($15,000 increase)
  • Utilities ($ 7,200 increase)
  • Repairs and Maintenance ($22,000 increase)
  • Debt Service ($24,501 decrease)
  • Other miscellaneous ($ 4,632 increase)
  • BOCES services ($3,620 decrease)
  • We have not received final updated rates
  • Net change $109,431 increase (1.0%)

Mr. Pacella continued with a review of debt service and facility usage fees. In conclusion of the O & M Presentation, future plans were stated as follows:

  • Maintain current staffing level, but add one Grounds-keeper/Maintenance Worker, if funding allows
  • The CDC is evaluating and modifying the Facilities Modernization Plan (FMP) that was defeated in Dec.
  • The new recommendation for FMP will:
  1. Split the original project into 2 separate propositions:
  2. Facilities’ maintenance and enhancements
  3. Athletic upgrades and enhancements
  4. Reduce the scope and cost for each portion.

 

2019-2020 Proposed ADMINISTRATIVE STAFFING (Management/Classified Staff)

Mr. Pacella began with a review of the following:

DISTRICT / SCHOOL MANAGEMENT POSITIONS:

  • 1.0 Superintendent of Schools
  • 2.0 Assistant Superintendents
  • 7.0 Building Principals
  • 10.0 Assistant Principals
  • 1.0 Executive Director-HR/Data/Assessment
  • 6.0 Directors: Athletics, P.E. & Health; Special Programs; Security; Education Technology; Operations & Maintenance; Transportation (funded by Bus Company)
  • 1.0 Assistant Director (Special Programs)

28.0 Total (Up one from Prior Year)

Does not include a Director and Assistant for Food Services –Separate budget

CENTRAL OFFICE POSITIONS:

  • 1.0 Telephone Operator/Typist
  • 1.0 Accountant
  • 1.0 District Treasurer
  • 2.0 Senior Payroll Clerk
  • 1.0 Senior Acct. Clerk/Transportation and assistant to Asst. Supt.
  • 1.0 Senior Secretary/Typist and assistant to Asst. Supt.
  • 1.0 Principal Clerk/Tax Collector
  • 1.0 Account Clerk/Typist
  • 1.0 Executive Secretary to the Supt./District Clerk
  • 1.0 Secretary to the Supt.
  • 1.0 Typist
  • 1.0 Senior Account Clerk/Typist – HR
  • 1.0 Account Clerk/Typist – HR
  • 1.0 Registrar/Typist
  • 1.0 Supervisor of Transportation (Upgraded to a Director)
  • 1.0 Internal Claims Auditor (1 day per week)

16.0 Total (Down one from prior year)

Other District Classified Positions:

  • 29.0 Typist (26 -12 month positions, 3 – 10 month positions)
  • 3.0  School Secretary (additional 1 re-classed from Typist)
  • 1.0  Central Receiving
  • 2.0  Computer Network Specialist
  • 1.0  Data Entry & Control Clerk
  • 1.0  Principal Clerk/Technology
  • 5.0  Technical Support Assistant
  • 10.5  Security Aide
  • 1.0  Physical Therapist
  • 2.0  Physical Therapist’s Assistant
  • 2.6  Occupational Therapist
  • 4.0  Occupational Therapist’s Assistant

62.1 Total (No change from prior year)

FOOD SERVICE FUNDED STAFF:

  • 1.0 School Lunch Manager
  • 1.0 Assistant School Lunch Manager
  • 1.0 Principal Clerk
  • 1.0 Custodial Worker/Courier
  • 2.0 Cook Manager
  •   3.0 Cook (decrease of 1)
  •   6.0 Assistant Cook
  • 30.0 Food Service Helpers

45 Total (1 less than last year)

In conclusion, the staffing review showed little to no change.

EXTRA-CURRICULAR PROGRAMS AND ATHLETICS:

Mr. Pacella reviewed the following current Elementary, Middle and High School Extracurricular Club Activities, noting Assistant Superintendent Geidel would also have addition proposals in the Instructional presentation.

ELEMENTARY:

  • PAK – Odyssey of the Mind; S.T.E.A.M
  • EJR – Odyssey of the Mind; S.T.E.A.M
  • PBE – Odyssey of the Mind; S.T.E.A.M
  • CES – Odyssey of the Mind; S.T.E.A.M

MIDDLE:

  • CRISPELL MS: Yearbook, Student Council, Honor Society, 8th Grade Advisor, (2) Odyssey of the Mind, World Language Club, Interact, S.T.E.A.M.,  Drama, Media, Multi-Cultural/Diversity, Activity (like Fitness) Students Making a Difference.
  • CIRCLEVILLE MS: Yearbook, Student Council, Honor Society, 8th Grade Advisor, (2) Odyssey of the Mind, World Language Club, Interact, S.T.E.A.M, Drama, Media, Multi-Cultural/Diversity, Fitness

PINE BUSH HS:

Musical Director, Assistant Musical Director, Musical Choreographer, Senior Class Advisor, Junior Class Advisor, Sophomore Class Advisor, Freshman Class Advisor, Youth in Government (formerly known as Student Senate), Play Director; Assistant Play Director, Jazz Band, Honor Society, Mock Trial, Teen Outreach Unity Club, Interact Club, (2) Odyssey of the Mind, Newspaper, Academy of Finance, Human Services Academy, World Languages Club.

FALL SPORTS FOR 2019-2020 (35 POSITIONS):

  • (1) Athletic Trainer
  • (1) Varsity Girls Cheerleading,(1) JV Girls Cheerleading
  • (1) Varsity Boys Football
  • (3) Asst Varsity Boys Football,(2) JV Boys Football, (3) Modified Boys Football *
  • (1) Varsity Boys Soccer
  • (1) Asst Varsity Boys Soccer,(1) JV Boys Soccer,(1) Modified Boys Soccer
  • (1) Varsity Girls Soccer
  • (1) Asst Varsity Girls Soccer,(1)JV Girls Soccer,(1) Modified Girls Soccer
  • (1) Varsity Girls Swim/Diving
  • (2) Asst Varsity Girls Swim/Diving
  • (1) Varsity Girls Volleyball, (1)JV Volleyball, (1)Modified Volleyball
  • (1) Varsity Boys X-Country Track            , (1) Modified Boys X-Country Track
  • (1) Varsity Girls X-Country Track, (1) Modified Girls X-Country Track
  • (1) Varsity Girls Tennis, (1) JV Girls Tennis
  • (1) Varsity Girls Field Hockey, (1) JV Girls Field Hockey,(1) Modified Girls Field Hockey

* 1 additional due to participation.  Previously approved and provided for in PBTA contract.

WINTER SPORTS FOR 2019-2020 (25 POSITIONS):

  • (1) Athletic Trainer
  • (1) Varsity Boys Basketball, (1) JV Boys Basketball,(2) Modified Boys Basketball
  • (1) Varsity Girls Basketball, (1) JV Girls Basketball,(2) Modified Girls Basketball
  • (1) Varsity Boys Swim/Diving
  • (2) Asst Varsity Boys Swim/Diving
  • (1) Varsity Boys Indoor Track
  • (2) Asst Varsity Boys Indoor Track
  • (1) Varsity Girls Indoor Track
  • (2) Asst Varsity Girls indoor Track
  • (1) Varsity Boys Wrestling,(1) JV Boys Wrestling, (1) Modified boys Wrestling
  • (1) Asst Varsity Boys Wrestling
  • (1) Varsity Girls Cheerleading, (1) JV Girls Cheerleading
  • (1) Unified Basketball Team

* May be a request at a later date for Unified Bowling if other districts participate.

SPRING SPORTS FOR 2019-2020 (34 POSITIONS):

  • (1) Athletic Trainer
  • (1) Varsity Boys Baseball, (1) JV Boys Baseball,(2) Modified Boys Baseball
  • (1) Asst Varsity Boys Baseball
  • (1) Varsity Boys Lacrosse,(1) JV Boys Lacrosse,(1) Modified Boys lacrosse
  • (1) Asst Varsity Boys Lacrosse                                                              
  • (1) Varsity Girls Lacrosse,(1) JV Girls Lacrosse,(1) Modified Girls lacrosse
  • (1) Asst Varsity Girls Lacrosse
  • (1) Varsity Girls Softball, (1) JV Girls Softball,(2) Modified Girls Softball
  • (1) Asst Varsity Girls Softball
  • (1) Varsity Boys Track
  • (3) Asst Varsity Boys Track, (2) Modified Boys Track
  • (1) Varsity Girls Track
  • (3) Asst Varsity Girls Track, (2) Modified Girls Track
  • (1) Varsity Boys Tennis,(1) JV Boys Tennis
  • (1) Varsity Boys Golf

* Requesting to add a Girls Golf team (estimated cost of $7,000)

Mr. Pacella was thanked for his presentation.  A brief conversation ensued among the BOE. Some questions / suggestions that were raised included the following: Request for numbers of student participation in sports vs. coaches; Consideration of skiing as a varsity sport or club (note- insurance would be impacted). 

 

TECHNOLOGY PRESENTATION:

The next PowerPoint was pertaining to Technology presented by John Hicks, Director of Educational Technology.

Some the highlights of his presentation included the following:

TECHNOLOGY BUDGET 2019-2020 SCHOOL YEAR

STAFFING:

  • Director

Copy Center:

2 District Copy Monitors:

  • one full time monitor
  • one 2 hours/day monitor

SchoolTool (Student Management System):

  • 1 Data Entry and Control Clerk
  • 1 Principal Clerk (state reporting)

Computer and Network Support (district level):

  • 2 Computer Network Specialists
  • 1 Technical Support Assistant
  • 2 Instructional Technologists

(1 added in 2013-14, 1 added in 2014-2015)

  • 1 IT Support Specialist (Core BTS)

(Replaced Technical Services Manager in 2016-2017)

Computer and Network Support (district level):

  • 2 Computer Network Specialists
  • 1 Technical Support Assistant
  • 2 Instructional Technologists

(1 added in 2013-14, 1 added in 2014-2015)

  • 1 IT Support Specialist (Core BTS)

(Replaced Technical Services Manager in 2016-2017)

Mr. Hicks continued with a review of the number of Computers in the District and the Number of Work Orders per Year from 2012-2013 through 2018-2019, as well as a review of the Technology Purchase Plan 2019-2020 (years in review 2010-2011 to 2019-2020). The presentation continued showing in review the following:

2018-2019 BUDGET INCLUDES:

  • Computer/Chromebook purchases
  • Telephone service
  • District copiers (through BOCES)
  • Data Collection and Reporting (through BOCES)
  • Internet/Data network (through BOCES)
  • Professional Reference Library (through BOCES)
  • Technology Instruction (through BOCES)
  • Library Automation (through BOCES)
  • Network Printers (through BOCES)
  • E Rate Consortium (through BOCES)
  • Maintenance agreements/staff training/contractual
  • Replacement parts and supplies.

 

Mr. Hicks proceeded to review the E-Rate Projects, as well as Smart Schools Projects (Phase 1, 2 and 3).  The suggested increases for the 2019-2020 year we displayed as follows:

SUGGESTED INCREASE FOR 2019-2020:

  • Add one additional Instructional Technologist ($xxxxx)
  • Add money to cover anticipated expenses from NYSED Proposed Regulations to Strengthen the Security of Personally Identifiable Information (PII) for Students and School Personnel ($xxxxx).

John Hicks was thanked for his presentation. In addition, a board member inquired about the addition of an Instructional Technologist.

 

INSTRUCTIONAL PRESENTATION:

Donna Geidel, Assistant Superintendent for Instruction concluded this segment of budget presentation with a PowerPoint on Instruction. Some of the highlights of her presentation included the following:

INSTRUCTIONAL PROGRAMS INCLUDE:

Instruction Grades Pre-K to 12, Special Education Services, Support Programs, Library Programs, Textbooks, Supplies and Materials, Professional Development, Summer School at all Levels, Alternative Education Programs.

STEPS TO BUILDING THE INSTRUCTIONAL BUDGET:

Review class size projections for next year, Meet with Principals at all 3 levels, Meet with Directors, Meet with all Department Chairs, Outline potential additions and subtractions, Cost out proposals, Discuss draft with Cabinet members, Identify possible benefits and/or concerns, Discuss final draft with Central Administrators, Present recommendations to the Board of Education.

The presentation proceeded with a review of the projected vs actual costs for 2018-2019 BOCES Programs; Quality Universal Pre-K Program for 2018-2019; Quality Summer School Programs showing 2017 and 2018.

Next reviewed were the enrichment academies.

SUMMER ENRICHMENT ACADEMIES BENEFITS/STATISTICS FROM 2018:

  • Leadership and Law: 121 students received credit for Government and Economics, and 34 students also received college credit for Criminal  Justice 101 through SUNY Orange
  • Aviation: 18 students received an elective math credit, there is no  college level course
  • Fine  Arts: 10 students received an elective HS art credit 
  • Medical: 66 students received credit for health and 76 students also received  college credit for Intro to Physiology through Dominican College
  • Science:16 students received an elective science credit and 9 students also received college credit  for The Study of Biological Habitats through SUNY Orange.

Mrs. Geidel continued with a review of the Instructional Staff by building from the years 2014-2015 through 2018-2019, showing a small increase over the years. Next reviewed was the class size impact (based on actual enrollment as of 1/23/2019), as per the BOE class size policy. The number of students, average class size and # of sections were compared from 2018-2019 to 2019-2020. Other considerations were reviewed pertaining to Federal Funding illustrating the change from 2016-2017 through 2018-2019. Initiatives Funded through Title I, II, III, and Title IV Funds were next reviewed. The presentation continued illustrating future recommendations as follows:

SPECIAL EDUCATION RECOMMENDATIONS:

  • Creation of a K-2 CASTLE class at PBE.  Bring back 4-6 students from OU BOCES (-$520,000)
  • Add 1.0 Special Education teacher and 2.0 teaching assistants at PBE to staff new CASTLE class (+$134,111)
  • Add a Behavioral Specialist to support the new CASTLE class (+$90,000)
  • Add 1.0 Special Education teacher at PBHS to support special education needs in math and science 15:1:1 classes and supervise Work Study program (+$87,052)
  • Add 1.0 School Psychologist at PBHS to support HS and STARS special ed needs (+$69,000)
  • Add 1.0 Assistant Director of Special Programs (+$168,806) to assist with CPSE, out-of-district placements and coordinate new PK-2 SEL program

TOTAL:  +$28,969

 

ELEMENTARY RECOMMENDATIONS:

  • Eliminate 2.0 elementary teachers positions due to declining enrollment (-$174,103)
  • Add 0.5 physical education teacher at PAK (+$36,889)
  • Add 1.0 AIS teachers at PAK (+$87,052)
  • Add 4 new art clubs,1 per building for three 10-week sessions (+$ 8,105)

Total Cost:  -$42,057

 

MIDDLE SCHOOL RECOMMENDATIONS:

  • Add 1.0 ENL teacher at CVMS to accommodate increased ENL population (+$83,830)
  • Add 0.3 Art teachers at Crispell MS to pilot an advanced art class for grade 8  (+$25,110)
  • Add 1 new club at CVMS (+$ 2,026)
  • Add new MS Agricultural Summer Academy (+$5,201)

Total Cost:  $116,177

MIDDLE SCHOOL CONSIDERATIONS:

  • Bring back grade 7 Spanish in both middle schools:
  • Add 4.0 Foreign Language Spanish teachers/2 per building (+$501,966)
  • Materials and resources for grade 7 Spanish (+$25,000)

Total Cost: + $526,966

Implications:

  • High cost due to difficulty finding FL teachers
  • Scheduling issues including: decreased elective offerings, less flexibility for AIS services and other electives, i.e. STEAM and Media classes

 

HIGH SCHOOL RECOMMENDATIONS:

  • Add 1.0 physical education teacher to reduce class sizes and support new curriculum (+$ 87,052 )
  • Add  club advisors:  1 Polaris, 2 First Robotics, 1 Wellness, 1 Math Club and 1 First Aid (+$15,611)
  • Add 1.0 School Counseling Team Leader (+$3,620)
  • Add 1 class of AP Computer Science 2 ($13,443)

Total Cost:  $119,726

 

DISTRICT RECOMMENDATIONS:

  • Add 1.0 physical education teacher to reduce class sizes and support new curriculum (+$ 87,052 )
  • Add club advisors:  1 Polaris, 2 First Robotics, 1 Wellness, 1 Math Club and 1 First Aid (+$15,611)
  • Add 1.0 School Counseling Team Leader (+$3,620)
  • Add 1 class of AP Computer Science 2 ($13,443)

Total Cost: $119,726

 

TOTAL POTENTIAL COST OF INSTRUCTIONAL RECOMMENDATIONS AND CONSIDERATIONS:

  • Special Education: +$28,969
  • Elementary: -$42,057
  • Middle School: +$116,177
  • Grade 7 Spanish: +$526,966
  • High School: +$119,726
  • District: +$269,453       

Total: +$1,039,224

 

In conclusion, Mrs. Geidel stated “Our Commitment is to Build a Budget that Educates the Whole Child.”

Mrs. Geidel was thanked for her presentation.  Some conversation that took place amongst the board throughout and concluding the presentation included some questions/suggestions regarding the following:

  • Explanation of CASTLE (Social, Emotional, and Behavioral Support);
  • How do we measure the increased needs? (Demands for counseling are much higher, as well as student needs vast and wide-spread);
  • An in depth conversation pertaining to foreign language in the middle schools and high schools ensued with varied opinions; 
  • Conversation continued pertaining to Technology classes, Coding & Programming;
  • OIL (Ownership in Learning), Academies – specifically Art/Performing Arts, and Big Brothers/Big Sister Pilot Program.

 

Presentation: Facilities Modernization Plan (FMP) / Potential Capital Project Proposition

Superintendent Tim Mains and Assistant Superintendent Michael Pacella, accompanied by Chris Ladanyi (from the Architecture Firm of Clark Patterson Lee) provided a presentation on behalf of the District’s Central Design Committee (Superintendent Tim Mains, Mike Pacella, Jim Licardi, Eric Winter, and John Hicks) for future consideration.

VOTER FEEDBACK / EXIT SURVEY:

The presentation began with a review of the voter feedback /exit survey, which contained in two key messages as follows:

  • The project was just too big a tax burden and athletic expenditures were questioned.

 

THE CENTRAL DESIGN COMMITTEE RESPONDED AS FOLLOWS:

  • Athletics has been broken out and separated from the base proposal
  • We worked to reduce the scope of both propositions
  • Changed the scope for some items
  • Identified other items as “alternates”
  • Eliminated some items altogether.

PLAN:

  • We plan to take this back to the voters in May as two propositions, hoping the reduced scope will earn increased support.
  • The dilemma we face has not changed.  Our capital inventory is in need of serious attention and purposeful modernization.
  • We hope to have a conversation at the end of this presentation so that we can bring the final project language for approval at our March 12th Meeting.

The presentation included a base scope and athletic scope for each building. However, early on in the presentation it was determined by the Board of Education (prior to the full completion of the presentation) that the overall cost was higher than they would like to see. Therefore, the board was polled on where they would like to see the numbers presented. The range for the Base Scope was somewhere between $40 million and $48 million and for Athletics somewhere between $5 million – $8 million. It was requested that the Central Design Committee revisit the project and present to the Board of Education with lower numbers as per their poll.

 

The initial final numbers submitted to the Board of Education that evening were as follows:

EJ RUSSELL ELEMENTARY SCHOOL: $6,393,534

(Base Scope $6,075,294)

(Athletic Scope $318,240)

PAKANASINK ELEMENTARY SCHOOL: $6,126,883

(Base Scope $6,126,883)

(Athletic Scope $ –)

PINE BUSH HS SCHOOL: $23,881,133

(Base Scope $16,916,381)

(Athletic Scope $6,964,752)

PINE BUSH ELEMENTARY SCHOOL: $4,774,705

(Base Scope $4,284,705)

(Athletic Scope $490,000)

CIRCLEVILLE ELEMENTARY SCHOOL: $4,273,846

(Base Scope $4,165,846)

(Athletic Scope $108,000)

CRISPELL MIDDLE SCHOOL: $3,992,787

(Base Scope $3,857,427)

(Athletic Scope $135,360)

CIRCLEVILLE MIDDLE SCHOOL: $14,336,412

(Base Scope $10,535,164)

(Athletic Scope $3,801,248)

The total numbers of the Base Proposition and Athletic Proposition proposed that evening were as follows:

BASE PROPOSTION:

District-Wide

Base Scope Total: $51,961,700

PROPOSITION 2:

District-Wide

Athletic Scope Total: $11,817,600

DISTRICT-WIDE TOTAL: $63,779,300

The Central Design Committee will return to a future meeting in March to present the final numbers to the Board of Education to reflect their request. Superintendent Tim Mains, Assistant Superintendent Michael Pacella, and Chris Ladanyi (from the Architecture Firm of Clark Patterson Lee) were thanked for the presentation.

 

Public Participation 

President Greer opened the first public participation at approx. 10:37 PM requesting no personal references. The following comments/questions/concerns were raised:

Resident spoke regarding the FMP/Capital Project stating they were glad the BOE is considering lowering dollar amt. of a potential Capital Project Proposition and Athletic Proposition, resident expressed opinion on how it may be received by the community.

BOE Approval the 2019-2020 School District Calendar for Adoption

MOVED by Trustee Robertson, second by Trustee Kheiralla, that the Board of Education approve the 2019 2020 calendar adoption as submitted by the Superintendent of Schools.

YES – 7                      NO – 0    MOTION CARRIED

 

Approval: Resolution / Retirement Incentive                                       

MOVED by Trustee Robertson, second by Trustee Johnson, that the Board of Education adopt the following Resolution relative to retirement incentive:

BE IT RESOLVED, that the Agreement between the Pine Bush Central School District (PBCSD) and the Pine Bush Teachers’ Association (PBTA), relative to a retirement incentive for the 2018 – 2019 school year, a copy of which shall be attached to the minutes, is hereby approved.

Date: February 26, 2018

YES – 7                      NO – 0    MOTION CARRIED

 

Approval of New Policies for First Reading:

MOVED by Trustee Robertson, second by Trustee Johnson, that the Board of Education approve the following new policies for first reading:   Policy 5414 – Procurement:  Uniform Grant Guidance for Federal Awards

                Policy 7133 – Education of Students in Foster Care

YES – 7                      NO – 0    MOTION CARRIED

 

Designation & Disposition of Equipment

MOVED by Trustee Robertson, second by Trustee Johnson, that the Board of Education approve authorized the disposition of the following equipment:

Board designation of equipment as submitted at the request of John Hicks, Director of Educational Technology, as outdated and/or in poor condition, therefore, unusable in accordance with Policy #5250  SUBJECT: Disposition of Surplus Property, and authorizes the disposition the following equipment as submitted under the direction of Michael Pacella, Assistant Superintendent for Business.

                (List to be attached to the minutes)

YES – 7                      NO – 0    MOTION CARRIED

 

Approval of Overnight Trip Requests

MOVED by Trustee Robertson, second by Trustee Johnson, that the Board of Education the following overnight trip requests:

  • Overnight trip request submitted by wrestling coaches Rich Ormsby and Patrick Sause on behalf of one (1) wrestler athlete (accompanied by one teammate) attending for participation in the NYSPHAA Wrestling Championships held at the Times Union Center in Albany, NY. The date of the trip is scheduled for Thursday, February 21, 2019 through Saturday February 23, 2019. One student athlete (one additional student) and two (2) coaches will attend, providing an approx.1:1 student/chaperone ratio. The approximate cost is $475, paid by the district as this is a state championship.

**Note: As in the past, when qualifications for athletic championships take place in between board meetings, the Superintendent approves the trip for qualifying students and the Board is asked to officially approve the trip at the next board meeting. 

  • Overnight trip request submitted by swim/dive coaches, Kevin Blackwell and Chris Blackwell, on behalf of student swimmers’/divers’ attendance and participation in the 2019 NYSPHSAA Boys Swimming & Diving Championships being held at Nassau County Aquatic Center, East Meadow, NY. The dates of the trip are scheduled for Thursday, February 28, 2019 through Saturday, March 2, 2019. Two (2) students and two (2) chaperones attending, provided an approx. 1:1 student/chaperone ratio. The approximate cost per student is $314, paid by the district as this is a state championship.

YES – 7                      NO – 0    MOTION CARRIED

 

Upcoming Board Meetings, Events / Old, New Business / Updates

Upcoming board meetings and events were announced Tuesday evening:

Note: The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

Regular Board Meetings:

  • Tuesday, March 12, 2019, 7:00 PM at Pine Bush High School
  1. Student Recognition: Crispell MS Cast and Crew of Junie B. Jones The Musical
  • Tuesday, March 26, 2019, 7:00 PM at Circleville Middle School          
  1. Student Recognition: Circleville MS Cast and Crew of Once On This Island, Jr.
  2. Student Recognition: Scholar Athletes

Other Important Dates

  • CVMS Drama Club Performance – Once On This Island, Jr.

           Fri., March 1, 2019, 7:00 PM, Sat., March 2, 2019,2:00 PM/7:00 PM

  • Odyssey of the Mind – NYS Regional Tournament

                Saturday, March 9, 2019, 8:00 AM at OU BOCES – Axelrod Bldg.       

  • Senior Citizens Dinner and Play Night

                Featuring: Newsies                                                               

                Wednesday, March 20, 2019

                Dinner begins at 5:30 PM / Play immediately following

                Please advise Debbie June or Jayna McAteer, if you plan to attend.

  • Pine Bush High School Spring Musical –Newsies

                 Fri., March 22, 2019, 7:00 PM, Sat., March 23, 2019,1:00 PM/7:00 PM

  • Prospective School Board Members Workshop

                Saturday, March 30, 2019 – 9:00 AM to Noon

                O-U BOCES Administrative Conference Rm /Admin. Bldg.

                Reservation form available at BOE meeting & District Office

                E-mail: karyn.meier@ocsba.com

  • Orange-Ulster  BOCES Budget Presentation and Dinner

                Wednesday, April 3, 2019 – 6:00 PM, Career & Technical Ed Center – Multipurpose Room;

                RSVP to Debbie June or Jayna McAteer no later than March 20th, if you would like to attend; (Note: BOCES Reps will present their budget to Pine Bush CSD at our March 26, 2019 meeting)

Old or New Business/Updates:             

  • Petition packets are available 3/1/2019 at the District Office for anyone seeking School Board Candidacy.
  • Petition return date to the District Clerk is (no later than) Monday, April 22, 2019 at 5:00 PM.        
  • Reminder of Bushmen Bingo on March 8, 2019 at Pine Bush HS (doors open at 5:30 p.m.)

 

Business & Finance

Claim Auditor’s Reports

MOVED by Trustee Robertson, second by Trustee Meier, that the Board of Education acknowledge receipt and Acceptance of the following Claims Auditor’s Reports as submitted: 

Claims Auditor’s Report covering Warrant # 0045 dated 1/17/2019 check run authorizing payments in the amount of $ 259,225.68

  • Cafeteria Fund (4 checks 004778-004781)   $     5,361.41
  •  Crispell SAF (2 checks 002265-002266)   $       499.88                                          
  • CVMS Activity Fund (5 checks 001618-01622)   $ 621.00                                          
  • Federal Fund (1 check 002411)       $    550.00
  • General Fund (86 checks 056596-056681)   $   228,922.18
  • District Activity AC (4 checks 004487-004490)   $  23,271.21

                     Total       $   259,225.68

 

Claims Auditor’s Report covering Warrant #0046 dated 01/25/2019 payroll authorizing payments in the amount of $ 1,101,832.65

  • Trust & Agency Acct. (15 checks 003819-003820)    $    1,101,832.65

                    Total         $     1,101,832.65

 

Claims Auditor’s Report covering Warrant # 0047 dated 1/25/2019 check run authorizing payments in the amount of    $ 1,170,117.72

  • Cafeteria Fund (9 checks 004782-004790)  $   25,209.34
  • Crispell SAF (5 checks 002267-002271)   $ 7,905.07
  • HS Activity Fund (3 checks 003765-03767)    $   1,447.00
  • Trust & Agency Acct. (0 checks)   $  2,010.00
  • Federal Fund Acct. (1 check 002412)  $ 250.00
  • Capital Fund (1 check 001757)   $  111.72
  • General Fund (91 checks 056682 -056772)   $  1,131,369.59
  •  District Activity AC (4 checks 004491-004494)     $ 1,815.00

                        Total               $     1,170,117.72

 

Claims Auditor’s Report covering Warrant #0048 Void and Reissue 11/30/2018-1/30/2019 authorizing payments in the amount of $ 963.71

  • General Fund (6 checks 055829-056775)       $   963.71

                             Total         $     963.71

 

Claims Auditor’s Report covering Warrant # 0049 dated 2/1/2019 check run authorizing payments in the amount of  $ 927,137.97

  • Cafeteria Fund (4 checks 004791-004794)     $     18,128.75
  •  Crispell SAF (1 check 002272)   $   945.49                    
  •  Capital Fund (2 check 001758-001759)    $       7,991.00
  • General Fund (58 checks 056776 -056833)    $  900,072.73

                                       Total     $    927,137.97

 

Claims Auditor’s Report covering Warrant #0050 dated 02/8/2019 payroll authorizing payments in the amount of $ 889,893.65

  • Trust & Agency Acct. (7 checks 003834-003840)   $   889,893.65

                                     Total                        $   889,893.65

 

Claims Auditor’s Report covering Warrant # 0051 dated 2/8/2019 check run authorizing payments in the amount of $ 1,422,862.59

  • Cafeteria Fund (4 checks 004795-004798)    $   4,773.11
  • HS Activity Fund (3 checks 003768-03770)   $  1,228.99
  • Trust & Agency Acct. (2 checks 003841-003842)     $  8,952.23
  • General Fund (89 checks 056834 -056922)   $  1,400,471.30
  • District Activity AC (3 checks 004495-004497)   $  7,436.96

                               Total         $      1,422,862.59         

 

Claims Auditor’s Report covering Warrant # 0052 dated 2/15/2019 check run authorizing payments in the Amount of $ 1,573,374.28

  • Cafeteria Fund (2 checks 004799-004800)    $      678.46
  •  HS Activity Fund (4 checks 003771-003774)   $1,563.29
  • Trust & Agency Acct. (0 checks)  $  14,169.01
  • CVMS Activity Fund (6 checks 001623-001628)      $  801.00
  • Federal Fund Acct. (1 check 002413)    $  1,500.00
  • General Fund (66 checks 056923-056988)  $  1,549,562.64
  • District Activity AC (5 checks 004498-004502)    $   5,099.88

                           Total           $       1,573,374.28

YES – 7                      NO – 0    MOTION CARRIED

 

Health & Welfare Services Contract

MOVED by Trustee Robertson, second by Trustee Graessle, that the Board of Education approve the following Health & Welfare Services Contracts:

Board approval of the Health & Welfare Services Contract for the 2018-2019 school year with the New Paltz Central School District at a per student cost of $1,003.86. The contract covers two (2) students who are Pine Bush residents attending a non-public school (and verified) within the New Paltz district for a total contract cost of $ 2,007.72.

 Board approval of the Health & Welfare Services Contract for the 2018-2019 school year with Somers Central School District at a per student cost of $ 1,193.06. The contract covers two (2) students who are Pine Bush residents attending a non-public school within the Somers Central School District for a total contract cost of $ 2,386.12 (2 students have been verified.)

YES – 7                      NO – 0    MOTION CARRIED

 

District Treasurer’s Reports

MOVED by Trustee Meier, second by Trustee Kheiralla, that the Board of Education acknowledge receipt and Acceptance of the following District Treasurer’s Reports for the period January 1, 2019 through January 31, 2019.

General Fund Reports:          

  • Monthly Treasurer’s Reports / Transfers
  • Budget Status

Monthly Treasurer’s Reports / Budget Status for:

  • School Lunch Fund
  • Capital Fund           
  • Federal Fund

Monthly Treasurer’s Reports for:

  • Trust & Agency Fund             
  • District-wide Activity Fund
  • Student Activity Funds for: Pine Bush High School,  Circleville Middle School and Crispell Middle School
  • Expendable Trust Fund (Scholarships)
  • Academy of Finance
  • Human Services Academy
  • Debt Service

YES – 7                      NO – 0    MOTION CARRIED

 

Approval of Bid Awards                     

MOVED by Trustee Robertson, second by Trustee Johnson, that the Board of Education award the 2019 Custodial Supplies Bid, issued through Educational Data Services, Inc. as follows:                                                                                  

  • APPCO Paper & Plastics Corp.                                $11,944.00
  • E.A. Morse & Co. Inc.                                              $  1,133.10
  •  Imperial Bag & Paper Co., LLC                                $     972.40
  •  Pyramid School Products                                        $       66.75
  •  Strauss Paper Company Inc.                                   $19,017.80
  •  WB Mason Co., Inc.                                                $  1,697.60

               Total        $ 34,831.65

YES – 7                      NO – 0    MOTION CARRIED

 

Approval of the 2018-2019 Health Service Rates

MOVED by Trustee Meier, second by Trustee Robertson, that the Board of Education, in accordance with Section 912 of the New York State Education Law, approve the following resolution covering 2018-2019 Health Services

Rates:         

RESOLVED, that the Board of Education of the Pine Bush Central School District establish a rate of $888.43 per pupil for the 2018-2019 school year for health and welfare services provided for non-resident pupils attending non-public schools in the Pine Bush Central School District.

YES – 7                      NO – 0    MOTION CARRIED

 

Public Participation 

President Greer opened the second public participation at approx. 10:45 PM requesting no personal references. No comments/questions/concerns were raised.

 

Consideration of Executive Session

Hearing no matters for executive session, President Greer asked for a motion to adjourn.

 

Adjournment

MOVED by Trustee Robertson, second by Trustee Kheiralla, that the Board of Education adjourn the meeting, noting the time at approx. 10:46 PM

YES – 7                      NO – 0    MOTION CARRIED

 

Note: BOARD MEETINGS are video recorded and can be viewed at www.pinebushschools.org            

Deborah A. June, District Clerk

Pine Bush CSD

Pine Bush Central School District
State Route 302, Pine Bush, NY 12566
Phone: (845) 744-2031
Fax: (845) 744-6189
Tim O. Mains
Superintendent of Schools
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