Feb. 15, 2022 Agenda

BOARD OF EDUCATION REGULAR MEETING
Tuesday, February 15, 2022 at Circleville Middle School

 

AGENDA

I. Call to Order

Consideration of Executive Session 5:30 p.m.

Discussion re: Particular Contract

Anticipate Reconvening Regular Session 7:00 p.m.

 

II. Approval of Minutes

 

III. Reports, Recommendations of the Superintendent of Schools

1. Consent Agenda

2. CSE/CPSE Placement Recommendations

3. Designation / Disposition of Library Books

4. Designation/ Disposition of Text Books

5. Approval of Policy 7240, Policy 7420, Policy 7511 for First Reading

6. Approval of Policy 6215, Policy 6411, Policy 6550 for Second Reading and Adoption

7. Budget Work Session Segment for 2022-2023

Budget Presentations:

  • 2022-2023 Building a Budget / Budget Rollover Projections
  • Projected State Aid / Tax Cap Calculation
  • CAPITAL: Operations & Maintenance
  • ADMIN: Management and Classified Staff
  • PROGRAM:
  1. Extracurricular Activities /Athletics
  2. Technology Presentation
  3. Transportation Presentation

8. Approval of the Amended 2022-2023 School District Calendar

9. Approval of Memorandum of Agreement (MOA) with Pine Bush Teachers Association (PBTA)

10. Orange-Ulster BOCES Board Candidates – Consideration of Nomination

 

***** Public Comment *****

 

11. Upcoming Board Meetings, Events / Old, New Business / Updates

 

IV. Business & Finance

1. Claims Auditor’s Reports

2. District Treasurers Report

3. Approval of 2019 Capital Improvement Project Change Order Phase I

4. Approval of 2019 Capital Improvement Project Change Order Phase II

 

V. Consideration of Executive Session

VI. Adjournment

MEMORANDUM Accompanying Board Agenda – February 15, 2022

AGENDA

I. Call to Order

Consideration of Executive Session 5:30 p.m.

Discussion re: Particular Contract

Anticipate Reconvening Regular Session 7:00 p.m.

 

II. Approval of Minutes

The Board of Education will be asked to approve the minutes from the regular board meeting of February 1, 2022 as submitted by the District Clerk.

 

III. Reports, Recommendations of the Interim Superintendent of Schools

1. Consent Agenda

Recommend the Board of Education approve the following Consent Agenda as submitted by the Interim Superintendent of Schools: ON WEBSITE

2. CSE and CPSE Placement Recommendation

Recommend the Board of Education acknowledge receipt and acceptance of the Committee on Special Education and Committee on Preschool Special Education placement recommendations as submitted by the CSE & CPSE Chairpersons, and reviewed by Trustee Tompkins.

3. Designation / Disposition of Library Books

Recommend the Board of Education designate and approve the disposition of the following:

Library books as submitted at the request of Robin Renahan, Library Media Specialist and submitted by Lisa Hankinson, Principal, as outdated and/or in poor condition beyond repair, therefore, unusable in accordance with Policy #5250 SUBJECT: Disposition of Surplus Property, and authorizes the disposition of the books as submitted under the direction of Michael Pacella, Assistant Superintendent for Business.

4. Designation / Disposition of Textbooks

Recommend the Board of Education designate and approve the disposition of the following:

Textbooks as submitted by Lisa Hankinson, Principal of Circleville Middle School, as outdated and/or in poor condition beyond repair, therefore, unusable in accordance with Policy #5250 SUBJECT: Disposition of Surplus Property, and authorizes the disposition of the books as submitted under the direction of Michael Pacella, Assistant Superintendent for Business

5. Approval of Policy 7240, Policy 7420, Policy 7511 for First Reading

Recommend the Board of Education approve the below listed policies for first reading:

  • Policy 7240: Student Records: Access and Challenge
  • Policy 7420: Sports and the Athletic Program
  • Policy 7511: Immunization of Students

6. Approval of Policy 6215, Policy 6411, and Policy 6550 for Second Reading and Adoption

Recommend the Board of Education approve the below listed policies for second reading and adoption:

  • Policy 6215: Probation and Tenure
  • Policy 6411: Use of Email in the District
  • Policy 6550: Leaves of Absence

7. Budget Work Session Segment for 2022-2023

Budget Presentations:

2022-2023 Building a Budget / Budget Rollover Projections

Projected State Aid / Tax Cap Calculation

– CAPITAL – Operations & Maintenance

– ADMIN – Management and Classified Staff

– PROGRAM

  1. Extracurricular Activities /Athletics
  2. Technology Presentation
  3. Transportation Presentation

Michael Pacella, Assistant Superintendent for Business will present PowerPoints regarding the 2022-2023 Budget with John Hicks, Director of Educational Technology presenting on Technology and Kurt Wickham, Supervisor of Transportation presenting on Transportation.

8. Approval of the Amended 2022-2023 School District Calendar

Recommend the Board of Education approve the Amended 2022-2023 calendar as submitted by the Interim Superintendent of Schools.

9. Approval of Memorandum of Agreement (MOA) with Pine Bush Teachers Association (PBTA)

Recommend the Board of Education approve the following resolution:

NOW, THEREFORE, BE IT RESOLVED, that the Board of Education (“Board”) of
the Pine Bush Central School District (“District”) does hereby approve the Memorandum of Agreement (associated with substitute pay) between the District and The Pine Bush Teachers’ Association (“Union”),
as attached hereto; and

BE IT FURTHER RESOLVED, that the Board authorizes the Interim Superintendent to Execute said agreement Between the District and the Union pursuant to the Memorandum of Agreement on file with the District Clerk.

10. Orange-Ulster BOCES Board Candidates – Consideration of Nomination

This year, three Orange-Ulster BOCES board members terms expire. To date, we have received, per Orange-Ulster BOCES, three letters of interest to fill these three open seats. If Pine Bush would like to nominate anyone as a candidate for the Orange-Ulster Cooperative Board, a motion must be called and voted upon. Nominations of candidates must be submitted to OU BOCES no later than March 22, 2022.

The following individuals have submitted letters:

  • William M. Boss / Greenwood Lake UFSD
  • Edwin A. Estrada/ Middletown City SD
  • David Eaton/Warwick Valley CSD

William Boss, Edwin Estrada and David Eaton are running for re-election (Letters Included in Pkt.)

***** Public Comment *****

11. Upcoming Board Meetings, Events / Old, New Business / Updates

 Upcoming board meetings and events

Th Upcoming board meetings and events e start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

Regular Board Meetings:

  • Tuesday, March 8, 2022, 7:00 PM at Pine Bush High School
  • Tuesday, March 22, 2022, 7:00 PM at Circleville Middle School
  • Tuesday, April 5, 2022 at 7:00 PM Pine Bush High School
  • Thursday, April 21, 2022 at 7:00 PM Circleville Middle School

Other Important Dates

  • College Information Workshop – Wednesday, February 16, 2022 at 6PM
    Pine Bush High School Cafeteria
    For parents/guardians of 10th and 11th grade students
    Registration was made available to families on the district website, district facebook page and Naviance
  • School Board Member Petition Packets –Available first week in March at District Office.
    (See Maria Wise, District Clerk)
  • Prospective School Board Member Workshop
    IN PERSON  – Saturday, March 19, 2022, 9:00 AM – 11:00 AM
    OU-Boces 53 Gibson Road, Goshen
    Carl Onken Conference Center
    OR
    VIRTUAL – Tuesday, March 22, 2022, 7:00PM – 9:00PM
    To register email Karyn Meier at Orange County School Boards Association (OCSBA) at karyn.meier@ocsba.com
    RSVP by Wednesday, March 6, 2022
    Flyers are available on the table in the back or by contacting Maria Wise.
  • OCSBA Announcement:
    Mandated Training for New School Board Members in School District Governance
    Offered in two parts
    Part 1 –Tuesday, June 7, 2022 at 5: 30 PM
    Part 2 –Thursday, June 9, 2022 at 5:30 PM
    Maria Wise will register any new board members who plan to attend; there will also be options through New York State School Board Association (NYSSBA).
  • Orange-Ulster BOCES Budget Presentation & Dinner
    Wednesday, April 6, 2022 – 6:00PM
    Emanuel Axelrod Education Center Cafetorium
    RSVP to Maria Wise or Jayna McAteer no later than March 30th , if you would like to attend

Old or New Business/Updates:

IV. Business & Finance

1. Claim Auditor’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:

Claims Auditor’s Report covering Warrant # V020 Transactions created from Voided Checks

  • General und General Fund $ 50.00

Total $ 50.00

 

Claims Auditor’s Report covering Warrant # V046 Transactions created from Voided Checks

  • General und General Fund $ 247.14

Total $ 247.14

 

Claims Auditor’s Report covering Warrant #0047 dated 1/25/22 Payroll authorizing payments in the amount of $ 1,084,499.22

  • PR Transactions (14 checks 004482-004495) $ 1,084,499.22

Total $ 1,084,499.22

 

Claims Auditor’s Report covering Warrant #V047 Transactions created from Voided Checks the amount of $ 7,582.46

  • PR Transactions $ 7,582.46

Total $ 7,582.46

 

Claims Auditor’s Report covering Warrant # 0048 dated 1/28/2022 check run authorizing payments in the amount of $ 3,519,480.24

  • Cafeteria Fund (15 checks 005803-005817) $ 87,139.51
  • Federal Fund Account (3 check 002697-002699) 36,114.05
  • Capital Fund (11 checks 001947-001957) 1,051,091.70
  • General Fund (59 checks 0071150-071208) 2,344,982.13
  • Custodial Fund (1 check 005767) 152.85

Total $ 3,519,480.24

 

Claims Auditor’s Report covering Warrant # 0049 dated 2/3/2022 check run authorizing payments in the amount of $ 283,183.40

  • Cafeteria Fund (7 checks 005818-005824) $ 7,437.88
  • CVMS Activity Fund (1 check 001673) 149.60
  • Federal Fund Acct. (1 check 002700) 6,700.00
  • General Fund (47 checks 071209-071255) 268,895.92

Total $ 283,183.40

 

2. District Treasurer’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following District Treasurer’s Reports for the period January 1, 2022 through January 31, 2022.

General Fund Reports:

  • Monthly Treasurer’s Reports
  • Budget Status

Monthly Treasurer’s Reports / Budget Status for:

  • School Lunch Fund
  • Capital Fund
  • Federal Fund

Monthly Treasurer’s Reports for:

  • Trust & Agency Fund
  • District-wide Activity Fund
  • Student Activity Funds for: Pine Bush High School,
  • Circleville Middle School and Crispell Middle School
  • Expendable Trust Fund (Scholarships)
  • Academy of Finance
  • Human Services Academy
  • Debt Service
  • Cash Flow

 

3. Approval of 2019 Capital Improvement Project Change Order Phase

Recommend the Board of Education approve the 2019 Capital Improvement Project Change Order Phase I decreasing the contract amount by $39,845.19 (credit).

The Contract Changed as follows;

  • Deduct Change Order for unused supervision days (44.6 days)
  • Change Order Amount – ($39,845.19) Credit
  • The Original Contract Sum was $ 3,753,720.34
  • Net change by previously authorized change order was $ 0.00
  • The Contract Sum prior to this Change Order was $ 3,753,720.34
  • The Contract Sum will be decreased by this Change Order in the amount of $ 39,845.19
  • The new Contract Sum including this Change Order will be $ 3,713,875.15

 

4. Approval of 2019 Capital Improvement Project Change Order Phase II

Recommend the Board of Education approve the following change orders for the 2019 Capital Improvement Project- Phase II

CPL and the Pike Company, the District’s Architect and Construction Manager for the above project, recommend the Board of Education to approve the following Change Orders.

To be financed through the Construction Contingency:

Description Contractor Increase Cost

Pine Bush High School SED No: 44-04-01-06-0-007-027

  • Pool Pump Room Cabinet per DOH Comments Plumbing $ 9,548.74
  • Pool Pump Room VFDs per DOH Comments Plumbing $ 10,607.00
  • Pool Pump Room RPZ per DOH Comments Plumbing $ 10,533.60

Building Total $ 30,689.34

 

Circleville Middle School SED No: 44-04-01-06-0-014-015

  • Added Plumbing Demo Plumbing $ 3,977.22
  • Added Plumbing Work in Girls Locker Room Plumbing $ 21,532.29
  • Added Plumbing Work in Boys Locker Room Plumbing $ 10,387.40
  • Added Plumbing Work in Faculty Bathrooms Plumbing $ 1,046.18
  • Locker Room Plumbing Fixture Carriers Plumbing $ 2,979.13
  • Window Blocking for Interior Sill Condition General $ 12,422.67
  • Locker Room Duct Removal and Reinstall for Structural
  • Reinforcement Work HVAC $ 6,266.42

Building Total $ 58,611.31

Total Change Orders covered by Construction Contingency $ 89,300.65

 

To be financed through the Prime Contractor Allowance (not to change the contract amount):

Description Contractor Increase Cost

Pine Bush High School SED No: 44-04-01-06-0-007-027

  • Main Floor Locker Room Office HVAC Work HVAC $ 32,752.62
  • Basement Locker Room Office HVAC Work HVAC $ 16,131.89

Building Total $ 48,884.51

 

Circleville Middle School SED No: 44-04-01-06-0-014-015

  • Locker Rooms Floor Cutting & Patching General $ 17,647.15
  • Window Sill Detail General $ 6,635.83
  • Window Detail for Insulation General $ 4,722.00

Building Total $ 29,004.98

Total Change Orders covered Prime Contractor Allowances $ 77,889.49

 

V. Consideration of Executive Session

VI. Adjournment

Pine Bush Central School District
State Route 302, Pine Bush, NY 12566
Phone: (845) 744-2031
Fax: (845) 744-6189
Brian Dunn
Superintendent of Schools
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