BOARD OF EDUCATION                  

REGULAR MEETING

Tuesday, February 11, 2020 at Circleville Middle School               

Consideration of Executive Session                           6:15 p.m.

Anticipate Reconvening Regular Session                7:00 p.m.

 

AGENDA

 I.     Call to Order

Consideration of Executive Session    6:15 p.m.

Discussion re: Board Protocols and Particular Personnel Matter

Anticipate Reconvening Regular Session          7:00 p.m.

 

II.    Approval of Minutes

III.   Reports, Recommendations of the Superintendent of Schools

1.    Approval of Consent Agenda

2.    CSE/CPSE Placement Recommendations

3.    Presentation: Update/District Communications Plan

4.    Presentation: Census 2020

5.    Budget Work Session Segment for 2020-2021

Budget Presentations:

CAPITAL – Operations & Maintenance

ADMIN – Management and Classified Staff

PROGRAM –Extracurricular Activities /Sports/ Technology/Transportation

             ***** Public Participation     *****

6.    Approval of Resolution / Retirement Incentive

7.    Orange-Ulster BOCES Board Candidates – Consideration of Nomination

8.    Designation & Disposition of Library Books/Materials

9.    Upcoming Board Meetings, Events / Old, New Business / Updates

 

IV.  Business & Finance

1.    Claims Auditor’s Reports

2.    Health & Welfare Services Contract

3.    District Treasurer’s Reports

 *****     Public Participation     *****

 

V.    Consideration of Executive Session

 

VI.  Adjournment

 

MEMORANDUM Accompanying Board Agenda – February 11, 2020 (Circleville MS)

AGENDA             

I.   Call to Order       7:00  p.m.

Consideration of Executive Session        6:15  p.m.

Discussion re: Board Protocols and Particular Personnel Matter

Anticipate Reconvening Regular Session     7:00 p.m.

 

II.    Approval of Minutes

The Board of Education will be asked to approve the minutes from the January 28, 2020 regular board meeting as submitted by the District Clerk.

 

III.   Reports, Recommendations of the Superintendent of Schools

1.   Consent Agenda

Recommend the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools: ON WEBSITE

 

2.   CSE and CPSE Placement Recommendation                                       

Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Johnson.

 

3.   Presentation: Update/District Communications Plan

Linda Smith, Pine Bush CSD Communications Coordinator, will provide an update to her recent  Communication Plan that will address consideration by the Board of Education of a District Facebook Page.

 

4.  Presentation: Census 2020

Superintendent Tim Mains will provide a PowerPoint presentation entitled Census 2020.

 

5.    Budget Work Session Segment for 2020-2021

Budget Presentations:

CAPITAL – Operations & Maintenance

ADMIN – Management and Classified Staff

PROGRAM–Extracurricular Activities/Sports/Technology/Transportation

Michael Pacella, Assistant Superintendent for Business will present a PowerPoint regarding the above listed areas for 2020-2021. John Hicks, Director of Educational Technology will present on Technology.

                  *****     Public Participation     *****

 

6.       Approval of Resolution / Retirement Incentive                                

Recommend the Board of Education adopt the following resolution relative to retirement incentive

BE IT RESOLVED, that the Agreement between the Pine Bush Central School District (PBCSD) and the Pine Bush Teachers’ Association (PBTA), relative to a retirement incentive for the 2019 – 2020 school year, a copy of which shall be attached to the minutes, is hereby approved.

                Date: February 11, 2020

 

7.        O-U BOCES Board Candidates – Consideration of Nomination

This year, three Orange-Ulster BOCES board members terms expire. To date, we have received, per Orange-Ulster BOCES, three letters of interest to fill these three open seats. If Pine Bush would like to nominate anyone as a candidate for the Orange-Ulster Board of Cooperative Educational Services (BOCES), a motion must be called and voted upon. Nominations of candidates must be submitted to OU BOCES no later than March 17, 2020. The following individuals have submitted letters:

•       Larry Berger / Cornwall CSD
•       Martha Bogart / Goshen CSD
•       David Eaton / Warwick CSD

  (Letters Included in Pkt.)

 

8.   Designation & Disposition of Library Books/Materials

The Board of Education will be asked to authorize the disposition of the following library materials

Board designation of Library Materials (i.e.books/magazines/cds) as submitted at the request of Rob Pawson, and acknowledged by Principal Aaron Hopmayer, as outdated and/or in poor condition, therefore, unusable in accordance with Policy #5250  SUBJECT: Disposition of Surplus Property, and authorizes the disposition the following materials as submitted under the direction of Michael Pacella, Assistant Superintendent for Business.

    (List to be attached to the minutes)

 

9.   Upcoming Board Meetings, Events / Old, New Business / Updates

Upcoming board meetings and events will be announced Tuesday evening:

The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

 Regular Board Meetings:

Tuesday, February 25, 2020, 7:00 PM (reversed location) Pine Bush High School

• Student Recognition beginning at 6:45 PM, Cafeteria     
• Recognition of Crispell MS Students – Cast and Crew of Frozen, Jr.

 

Tuesday, March 10, 2020, 7:00 PM at Pine Bush High School

 

Tuesday, March 24, 2020 at Circleville Middle School / Student Recognition 6:45 PM

• Recognition of Circleville MS Students – Cast and Crew of The Lion King, Jr.
• Recognition of Winter Scholar Athletes

 

Tuesday, April 16, 2020 at 7:00 PM Pine Bush High School/ Student Recognition 6:45 PM

Recognition of Pine Bush HS Students – Cast and Crew of Mama Mia

 

Other Events:

Circleville MS Drama – THE LION KING, JR.

• Thursday, February 27, 2020, 7 PM at Circleville MS
• Friday, February 28, 2020, 7 PM at Circleville MS
• Saturday, February 29, 2020, 11 AM & 7 PM at Circleville MS

 

School Board Member Petition Packets –Available first week in March at District Office.

 (See Debbie June, District Clerk)

 

Senior Citizens Dinner and Play Night at Pine Bush HS

• Featuring: Mama Mia                                                   
• Wednesday, March 18, 2020
• Dinner begins at 5:30 PM / Play immediately following
• Please advise Debbie June or Jayna McAteer, if you plan to attend.

 

Pine Bush HS Spring Musical – MAMA MIA

• Friday, March 20, 2020, 7 PM at Pine Bush HS
• Saturday, March 21, 2020, 1 PM and 7 PM at Pine Bush HS

 

NYSSBA Members Meet & Mingle Reception – Wednesday, March 25, 2020

 

Prospective School Board Member Workshop

• Saturday, March 28, 2020, 9:00 AM – 12:00 noon
• Orange- Ulster BOCES – Administrative Conference Room in the Administrative Building
• Register via to email Karyn Meier, OCSBA at karyn.meier@ocsba.com registration forms available on the back table or contact Debbie June.

 

OCSBA Announcement: Mandated Training for New School Board Members–School District Governance

• Part 1 –Tuesday, June 9, 2020 at 5: 30 PM,  Part 2 –Thursday, June 11, 2020 at 5:30 PM
• (Dinner provided) Informational form is on the back table. Debbie June will register any new board members who plans to attend, there will also be options through NYSSBA.

 

Old/New Business/Updates

IV.          Business & Finance

1.            Claim Auditor’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted: 

Claims Auditor’s Report covering Warrant #0048 1/24/2020 payroll authorizing payments in the amount of $ 1,142,638.48

• Trust & Agency Acct. (15 checks 004072-004086)     $   1,142,638.48

               Total    $  1,142,638.48

 

Claims Auditor’s Report covering Warrant # 0049 dated 1/24/2020 check run authorizing payments in the amount of $ 2,751.752.31

• Cafeteria Fund (6 checks 005094-005099)    $     17,468.13
• Crispell SAF (2 checks 002320-002321)   $     718.62
• HS Activity Fund (2 checks 003985-003986)     $   732.00
• CVMS Activity Fund (1 check 001654)  $   206.95 
• Federal Fund Acct. (1 check 002501)   $   371,743.02
• Capital Fund (2 checks 001798-001799)   $    5,213.38
• General Fund (72 checks 061967 -062038)   $     2,351,947.97
• District Activity AC (6 checks 004723-004728)    $   3,722.24

              Total     $       2,751.752.31

 

2.    Health & Welfare Services Contract

Recommend the Board of Education approve the Health & Welfare Services Contract for the 2019-2020 school year with the New Paltz Central School District at a per student cost of $1,073.03. The contract covers one (1) student who is a Pine Bush resident attending a non-public school (and verified) within the New Paltz district for a total contract cost of $ 1,073.03.

FYI:   For the 2018-2019 school year, the district’s contract with New Paltz covered two students, at a  per student cost of $ 1,003.86

 

3.            District Treasurer’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following District Treasurer’s Reports for the period January 1, 2020 through January 31, 2020.

General Fund Reports: 

• Monthly Treasurer’s Reports / Transfers
• Budget Status

Monthly Treasurer’s Reports / Budget Status for:

• School Lunch Fund
• Capital Fund      
• Federal Fund

Monthly Treasurer’s Reports for:

• Trust & Agency Fund     
• District-wide Activity Fund
• Student Activity Funds for: Pine Bush High School, Circleville Middle School and Crispell Middle School
• Expendable Trust Fund (Scholarships)
• Academy of Finance
• Human Services Academy
• Debt Service

 

 *****     Public Participation     *****

 

V.         Consideration of Executive Session

 VI.        Adjournment