Dec. 10, 2019 Meeting Minutes

Pine Bush Board of Education –Tuesday, December 10, 2019  

REGULAR MEETING – Pine Bush HS 

Members Present

  • Gretchen Meier, President
  • Cara Robertson, Vice President
  • Dori Johnson (arrived 7:08 p.m.)
  • Kristi Kheiralla                                                                                 
  • Ross Tompkins
  • Matthew Watkins

 

Members Absent:

  • Kristin Graessle

 

Others Present

  • Tim Mains, Superintendent of Schools 
  • Donna Geidel, Assistant Superintendent for Instruction              
  • Michael Pacella, Assistant Superintendent for Business                                              
  • Deborah June, District Clerk
  • Approximately 33 residents/students/staff members

 

Call to Order

The meeting was called to order by President Gretchen Meier with the following motion offered:

MOVED by Trustee Robertson, second by Trustee Kheiralla, that the Board of Education open the regular meeting at approximately 7:01 PM

YES – 5           NO – 0    MOTION CARRIED

 

Welcome and Pledge of Allegiance

President Gretchen Meier welcomed those in attendance for public session of the regular meeting. She asked those in attendance to stand for the Pledge of Allegiance, noting the time at approx. 7:01 PM.

 

Approval of Minutes

MOVED by Trustee Watkins, second by Trustee Robertson, that the Board of Education approve the minutes from the November 26, 2019 regular meeting and the December 4, 2019 special meeting/executive session as submitted by the District Clerk.

YES – 5           NO – 0    MOTION CARRIED

 

Reports, Recommendations of the Superintendent of Schools

Consent Agenda

MOVED by Trustee Watkins, second by Trustee Kheiralla, that the Board of Education approve the following Consent Agenda and addition to the Consent agenda as submitted by the Superintendent of Schools:

The evening’s consent agenda included introductions of the appointment of the following new personnel: Madai Ramjeet – School Monitor, Christine Day – School Monitor, Heather Alvarez – Teacher as well as recognition of  Tenure Recipient  Kelly Wallace. In addition, William Lattimer, Head Custodian, Jennifer Muniz –Teacher

Resignations

Instructional

  • Huma Imtiaz, resignation from her position as a 1.0 FTE School Psychologist, effective at the close of business on December 20, 2019. 
  • Amy Zupetz, resignation from her position as a 6.0 hours/day Teaching Assistant, effective at the close of business on December 20, 2019.  (ejr/ employed since 09/2012)

 

Non-Instructional

  • Barbara Hancock, resignation from her position as a 1.0 FTE Typist-12 Month effective at the close of business August 28, 2020.  

(Addition to Consent Agenda)

  • William Lattimer, resignation from his position as a 1.0 FTE Custodial Worker, effective at the close of business December 15, 2019.  

 

Appointments

Administrative

Board approval of the following resolution for adoption:

RESOLVED that, the agreement commencing on July 1, 2019 on file with the District Clerk, between the Board of Education of the Pine Bush Central School District and Ryan Reed (who holds a professional certificate in the SDL-School District Leader) with the title of Executive Director of Human Resources and Data, be approved. Salary will be subject to the terms of said agreement.

BE IT FURTHER RESOLVED, that the President of the Board of Education is authorized to sign the agreement of behalf of the Board.

December 10, 2019

Instructional

  • Heather Alvarez, who holds a Initial certificate in Childhood Education 1-6 and Initial  certificate in Literacy (Birth-6), be appointed as a part-time, non-tenure bearing position of 0.5 FTE Teacher in the Elementary tenure area, December 11, 2019 and ending June 30, 2019.  Salary at Level  MA, Step 1 of the salary schedule. 

(Addition to consent agenda)

  • Jennifer Muniz, who holds a Pending certificate in Family and Consumer Sciences and Transitional A certificate in Textile & Design Cluster 7-12, be appointed to the probationary position of a 1.0 FTE Teacher- Secondary in the tenure area of Home Economics for a four year probationary period commencing January 27, 2020 and ending January 26, 2024.  Salary BA30, Step 7 of the salary schedule (pro-rated). Be it further resolved that, to the extent applicable under Education Law Section 3012-d and the accompanying Commissioner’s Regulations, in order to be considered for tenure, Jennifer Muniz must have received an APPR rating of effective or highly effective in three of the four probationary years and must not receive an ineffective in the fourth year.

 

Non-Instructional

  • Madai Ramjeet, the probationary appointment to a 2.0 hours/day position of School Monitor, effective December 11, 2019, salary as per contract (pro-rated). 
  • Christine Day, probationary appointment to a 6.0 hours/day position of School Monitor, effective December 12, 2019, salary as per contract (pro-rated). 

(Addition to the Consent Agenda)

  • William Lattimer, probationary appointment as a full-time, 12month/year Head Custodian, effective December 16, 2019, at an annual salary as per contract (pro-rated), noting he is certified for such appointment through the Orange County Department of Human Resources.

 

Instructional

Remedial After School Program – Regents Boot Camp                   

Board approval the temporary appointment of the following instructional staff for 2.5 hours/day, Monday Thursday (2:30 p.m. to 5:00 p.m), for Regents Boot Camp at Pine Bush High School in the 2019-2020 school year, effective Monday, January 6, 2020, through Thursday, January 16, 2020, salary at the rate of $35/hour. 

Pine Bush High School

  • Judith Flint                          English
  • Neil Lisberg                         US History
  • Alicia Parker                       CC Algebra 
  • Samantha Fiala                  CC Algebra  
  • Jessica Grasso                   Global Studies
  • Romulo Gabriel, Jr.          Living Environment

 

Remedial After School Program – Regents Boot Camp / Physical Education                         

Board approval for the temporary appointment of the following instructional staff for (shared position) 1.0 hour/day, Monday – Thursday (2:15 p.m. to 3:15 p.m), for Regents Boot Camp at Pine Bush High School in the 2019-2020 school year, effective Monday, January 6, 2020,  through Thursday, January 16, 2020,  salary at the rate of $35/hour 

Pine Bush High School

  • Matthew Boffalo
  • Kathy Haller
  • Brandon Johanson
  • Michael Mancuso
  • Taylor Mann

 

(Addition to the consent agenda)

Interscholastic

Board approval of the following interscholastic winter coaching appointment for the 2019-2020 school year at the appropriate interscholastic stipend:

Cheerleading:

  • Brianna Sheehy*/**Junior Varsity Coach @ Level II, Step 1 (1)

*Such appointment is conditioned upon the District’s receipt of clearance for employment from the N.Y. State Education Department relating to the fingerprinting and criminal history record check of the prospective School employees. The emergency conditional segments of the appointments shall commence as of December 11, 2019 and shall not exceed twenty (20) business days.

** Pending completion of coaching requirements/coaching license

 

Continuing Education

Board approval of the following positions as an instructor for continuing education courses for the 2019-2020 school year. All classes and salaries are contingent upon enrollment.

INSTRUCTOR NAME                          CLASS/POSITION                       PAY  

Michael Reineke                              Learn to Swim WSI                    $20-$30/hour

                “                                             Lifeguard Certification             $100-$150/student

                “                                     First Aid/CPR/AED certification       $20-$35/student

 

Per Diem Substitutes

Board approval for the appointment of the following individuals as per diem substitutes effective December 11, 2019 at board approved per diem substitutes rates:

  • Tara Andryshak
  • Susan Fernandez*
  • Madeline Hommel
  • Madison Orcutt
  • Kayla Prestianni
  • Brianna Sheehy*
  • Megan Stephens

*Such appointment is conditioned upon the District’s receipt of clearance for employment from the N.Y. State Education Department relating to the fingerprinting and criminal history record check of the prospective school employees. The emergency conditional segments of the appointments shall commence as of December 11, 2019 and shall not exceed twenty (20) business days.

 

Change in Title

Non-Instructional

Board approval of a change the title for Jennifer Byrne from the position of Typist to Principal Clerk, effective December 11, 2019 noting there is no change in salary. Ms. Byrne is eligible for such appointment through the Orange County Department of Personnel.

 

Tenure Appointment

Board Recognition of Tenure Recipient

Tenure recipients for that evening will be recognized by the Superintendent and Board of Education.

Board approval of the following appointment to tenure for the following Instructional staff member within the tenure area with the effective dates noted:

Instructional

Name                                    Tenure Area                                       Effective Date

  • Kelly Wallace                   School Social Worker                      January 4, 2020

YES – 5           NO – 0    MOTION CARRIED

 

Approval of Superintendent’s Contract Extension

MOVED by Trustee Kheiralla, second by Trustee Robertson, that the Board of Education approve the following resolution for adoption:

RESOLVED, that the Board of Education of the Pine Bush Central School District approves an agreement extending the employment of Tim O. Mains as Superintendent of Schools according to the terms and conditions of an Employment Agreement, a fully-executed copy of which will be filed with the District Clerk; and further authorizes the President to sign the Employment Agreement.

December 10, 2019

YES – 4           NO – 1   (G.Meier)   MOTION CARRIED

Roll Call

  • K. Kheiralla           Yes        
  • C. Robertson      Yes
  • M. Watkins         Yes        
  • G. Meier              No
  • Ross Tompkins Yes

 

CSE and CPSE Placement Recommendation                                       

MOVED by Trustee Robertson, second by Trustee Kheiralla, that the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Tompkins.

YES – 5           NO – 0    MOTION CARRIED

 

Public Participation

President Meier opened the first public participation at approx. 7:08 PM requesting no personal references.  The following comments/questions/concerns were raised:

  • Two residents offered comments/concerns pertaining to a particular bus route and requested a resolve to the situation.

 

Approval of Amended Policy 8260 for First Reading                         

MOVED by Trustee Watkins, second by Trustee Tompkins, that the Board of Education approve amended Policy 8260 for first reading:

Amended Policy 8260 – Title I Parent and Family Engagement.

YES – 6           NO – 0    MOTION CARRIED   (D. Johnson arrived 7:08PM)

 

Approval of Overnight Trip Request

MOVED by Trustee Tompkins, second by Trustee Kheiralla, that the Board of Education approved the overnight trip request submitted by music teacher Ralph Wagner and acknowledged by Principal Aaron Hopmayer, on behalf of one high school music student to travel to Liverpool, NY to participate in the New York State Band Directors Association State-Wide Honors Band at the winter symposium. The trip is scheduled for Friday March 6, 2020 through Sunday, March 8, 2020. There will be one student and one chaperone participating in the trip, providing a 1:1 student/chaperone ratio. The cost of the trip which includes meals, lodging and registration, is approximately $290/student. The Music Guild provides a scholarship that will pay for the student cost.

YES – 6                   NO – 0    MOTION CARRIED   

 

Donations: Acknowledge Receipt and Acceptance

MOVED by Trustee Johnson, second by Trustee Kheiralla, that the Board of Education acknowledge receipt and acceptance of the following donations:

  • Donation from Triangle Manufacturing Co, Inc. inclusive of sheets of aluminum, titanium, and stainless steel, as well as, miscellaneous materials for use by the students in the Engineering and Advanced Manufacturing Programs. (List of Items provided to be attached to the minutes).
  • Donation from Superintendent Tim Mains for subscriptions to Magic Dragon Magazine for all four Pine Bush CSD elementary schools. (Magic Dragon is quarterly magazine that publishes art work and writing pieces from students around the world).

YES – 6                   NO – 0    MOTION CARRIED   

 

Upcoming Board Meetings, Events / Old, New Business / Updates

Upcoming board meetings and events will be announced Tuesday evening:

The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

Regular Board Meetings:

  • Tuesday, January 14, 2020, 7:00 PM at Pine Bush HS School (Athletic Recognition beginning at 6:45 PM)
  • Tuesday, January 28, 2020, 7:00 PM at Circleville Middle School

 

 Important Locations for February Regular Board Meetings (reversed):

  • Tuesday, February 11, 2020, 7:00 PM at Circleville Middle School
  • Tuesday, February 25, 2020, 7:00 PM at Pine Bush High School

 

Other District Meetings/Upcoming Events:

Winter Concerts

PBHS Winter Concert I

                Wednesday, December 11, 2019 at 7:00 PM

                Snow Date, Friday, December 13, 2019

 

PBHS Winter Concert II

                Thursday, December 12, 2019 at 7:00 PM

                Snow Date, Friday, December 13, 2019

 

EJR Winter Concert

                Monday, December 16, 2019 at 7:00 PM at PBHS

                Snow Date, Tuesday, December 17, 2019

 

CES Winter Concert

                Tuesday, December 17, 2019, 7:00 PM at CVMS

                Snow Date, Wednesday, December 18, 2019

 

Crispell MS Winter Concert

                Wednesday, December 18, 2019

                Gr. 6 at 6:30 PM; Grades 7 & 8 at 7:30 PM

                Snow Date, Thursday, December 19, 2019

 

Winter Recess – School Closed

                Monday, December 23, 2019 – January 1, 2020 (Regular session on January 2, 2020)

 

Date Change – Crispell MS Drama (previously listed as January 17 and 18, 2020)

  •                 Friday, January 31, 2020, 7 PM at Pine Bush HS
  •                 Saturday, February 1, 2020, 11 AM and 5 PM at Pine Bush HS

                *(Note: there might be a change to the dates listed, it will be confirmed in January 2020)

 

Old New Business:

Discussion ensued regarding the Pine Bush Army Academy Club (formerly known as STAR – Students Taking Active Rolls) and the possibility of a Jr. ROTC Program in Pine Bush. After some discussion regarding current numbers of students in the club and requirements to start up a Jr. ROTC program. It was decided to allow the Pine Bush Army Academy Club grow for another year to expand the participation and delay the Jr. ROTC program application at this time. The board will revisit the Jr. ROTC program application at a later date.

 

Ongoing Discussion: Strategic Plan

Superintendent Tim Mains provided the board with an overview of where we currently are regarding the Strategic Plan. To date, we have completed the easy part being the goal of each domain. The next piece is somewhat more difficult is figuring out how to measure that. In looking at the measures for this, at the administrative retreat this summer, they established OKRs, which represents Objectives and Key Results. Superintendent Mains provided an explanation of the “whys and hows” of OKRs.  OKRs were specifically designed for knowledge workers. He displayed a disclaimer during the presentation noting he was not an expert at OKRs and still learning the process himself. Administrators were beginning to use the OKR language and use that lingo with staff.  Supt. Mains reviewed the following OKR “Superpowers”

1)      Focus and Commit to Priorities

2)       Align and Connect for Teamwork

3)      Track for Accountability

4)      Stretch for Amazing

Objective:

  • The direction/goal/objective
  • Tell us where we are going
  • What we want to attain or accomplish

Key Results:

  • What do we need to do to get there
  • Always measurable
  • Either we did it or we didn’t

Supt. Mains provided the board with some sample OKRs prior to moving forward. The board reviewed the documents, at which time a conversation ensued between the superintendent and the board members. The board expressed their thanks for the superintendent’s efforts in this presentation, also stating the Strategic Plan is this is a living, breathing document and best suited for OKRs by the professional staff. Therefore, they requested the superintendent to work internally with administration and come up with key results for the objectives and report back to the board at an upcoming meeting. The board is supportive and anxious to fully understand the process. They will look forward to Mr. Mains’ subsequent update and they will provide their input at that time.

 

Business & Finance

Claim Auditor’s Reports

MOVED by Trustee Robertson, second by Trustee Johnson, that the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted: 

Claims Auditor’s Report covering Warrant # 0033 dated 11/15/2019 authorizing payments in the amount of $ 1,209,841.96

  • Cafeteria Fund (8 checks 005040-004736)   $  30,909.86                         
  • HS Activity Fund (5 checks 003932-003936)  $  1,417.48                                         
  • General Fund (78 checks 060814 -060891)  $  1,175,683.02
  • District Activity AC (4 checks 004694-004697)  $  1,831.60

               Total        $     1,209,841.96

YES – 6       NO – 0    MOTION CARRIED   

 

Approval of the 2019-2020 Health Service Rates

MOVED by Trustee Johnson, second by Trustee Tompkins, that the Board of Education, in accordance with Section 912 of the New York State Education Law, approve the following resolution covering 2019-2020 Health Services Rates:     

 RESOLVED, that the Board of Education of the Pine Bush Central School District establish a rate of $947.04 per pupil for the 2019-2020 school year for health and welfare services provided for non resident pupils attending non-public schools in the Pine Bush Central School District.

YES – 6                   NO – 0    MOTION CARRIED   

 

Approval of SCAR Assessment Reduction Decisions

MOVED by Trustee Robertson, second by Trustee Johnson, that the Board of Education approve the following property tax refund based upon Small Claim Assessment Review (SCAR) decision authorizing reduction of the assessment:

Town of Crawford

Name      School Year       S-B-L     Old Assessment   New Assessment   Refund Amt

Jesse Kehoe       2019-2020            14-4-5.2    $222,900  $217,500                           $327.50

Jennifer Kehoe-Larosa                 

PO Box 180

Thompson Ridge, NY 10985

 

James Farruggella   2019-2020       19-1-71.23           $159,200 $150,000                           $557.96

Donna Farruggella

169 Dickerson Ave

Montgomery, NY 12549

 

Paul Conte          2019-2020            20-1-2.12             $176,700                 $168,800                           $479.12

Teresa Conte    

59 Dickerson Ave

Montgomery, NY 12549

Umberto Salerno  2019-2020       14-1-20.1             $158,300              $151,875                              $389.66

Lillian Salerno

351 Collarbar Rd

Montgomery, NY 12549

 

Leslie Horton III  2019-2020          22-1-73.21           $135,200              $125,200                              $606.48

Lydia Horton

354 Petticoat Ln

Bloomingburg, NY 12721

 

SC Crevani Fms 2019-2020            20-1-3.221           $590,900              $562,500                              $1722.39

PO Box 226

Bullville, NY 10915

 

Lester Mance    2019-2020            9-1-54.22             $187,900              $165,000                              $1388.83

Marie Ranieri-Riordan

119 Jones Rd

Pine Bush, NY 12566      

 

Anne Nelson      2019-2020            12-1-49                 $180,800              $165,000                              $958.23

2 Judson Rd.

Montgomery, NY 12549

YES – 6                   NO – 0    MOTION CARRIED   

 

District Treasurer’s Reports

MOVED by Trustee Watkins, second by Trustee Johnson, that the Board of Education acknowledge receipt and acceptance of the following District Treasurer’s Reports for the period November 1, 2019 through November 30, 2019.

General Fund Reports: 

  • Monthly Treasurer’s Reports / Transfers
  • Budget Status

Monthly Treasurer’s Reports / Budget Status for:

  • School Lunch Fund
  • Capital Fund      
  • Federal Fund

Monthly Treasurer’s Reports for:

  • Trust & Agency Fund     
  • District-wide Activity Fund
  • Student Activity Funds for: Pine Bush High School,  Circleville Middle School and Crispell Middle School
  • Expendable Trust Fund (Scholarships)
  • Academy of Finance
  • Human Services Academy
  • Debt Service

YES – 6                   NO – 0    MOTION CARRIED   

 

Public Participation

President Meier opened the second public participation at approx. 8:21 PM requesting no personal references.  The following comments/questions/concerns were raised:

  • Resident inquired as to how policy #8260 became amended, was it due to the work from the committee on strategic planning? Superintendent provided explanation as to how we amend policies, noting the district works with Erie 1 BOCES Policy Services and the changes were not from the committee.
  • Resident offered suggestion that the district inform parents of possible legislation regarding vaccinations of their children;
  • Resident offered concern pertaining class sizes and suggested district revisit the current policy.

 

Consideration of Executive Session

MOVED by Trustee Tompkins, second by Trustee Johnson, that the Board of Education adjourn for discussion pertaining to a collective bargaining contract, noting the time at approx. 8:29 p.m.

YES – 6                   NO – 0    MOTION CARRIED   

 

 

Adjourn Executive Session and Return to Regular session

MOVED by Trustee Johnson, second by Trustee Robertson, that the Board of Education adjourn executive session and return to regular session, noting the time at approx. 9:20 PM.

YES – 6     NO – 0    MOTION CARRIED

 

Adjournment

MOVED by Trustee Watkins, second by Trustee Robertson, that the Board of Education adjourn the regular meeting, noting the time at approx. 9:21 PM.

YES – 6     NO – 0    MOTION CARRIED

 

Note: BOARD MEETINGS are video recorded and can be viewed at www.pinebushschools.org.             

Deborah A. June, District Clerk

Pine Bush CSD

Pine Bush Central School District
State Route 302, Pine Bush, NY 12566
Phone: (845) 744-2031
Fax: (845) 744-6189
Tim O. Mains
Superintendent of Schools
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