Board of Education Minutes – Nov. 27, 2018

Date: November 27, 2018

Board of Education

REGULAR MEETING at Circleville Middle School

Members Present:

  • Lloyd Greer, President
  • Gretchen Meier, Vice President
  • Kristin Graessle               
  • Dori Johnson
  • Kristi Kheiralla                                                                                                                 
  • Cara Robertson
  • Ross Tompkins                                 

Members Absent:          

  • None

Others Present:                               

  • Tim Mains, Superintendent of Schools                                                 
  • Donna Geidel, Assistant Superintendent for Instruction                                              
  • Michael Pacella, Assistant Superintendent for Business                                              
  • Jayna McAteer,   Deputy District Clerk
  • Approximately 24 residents/students/staff members

Call to Order

The meeting was called to order by President Greer with the following motion offered:

MOVED by Trustee Robertson, second by Trustee Kheiralla, that the Board of Education open the regular meeting at approximately 6:15 PM.

YES – 5     NO – 0    MOTION CARRIED (G. Meier/D.Johnson arrived approx. 6:17 PM)

Consideration of Executive Session

MOVED by Trustee Kheiralla, second by Trustee Robertson, that the Board of Education adjourn to executive session at approximately 6:15 PM regarding a particular personnel matter.

YES – 5     NO – 0    MOTION CARRIED

MOVED by Trustee Robertson, second by Trustee Johnson, that the Board of Education adjourn executive session at approximately 7:02 PM.

YES – 7     NO – 0    MOTION CARRIED

MOVED by Trustee Johnson, second by Trustee Meier, that the Board of Education return to public session at approximately 7:06 PM.

YES – 7     NO – 0    MOTION CARRIED

Welcome and Pledge of Allegiance

The Board of Education resumed the regular meeting noting the time at approx. 7:06 PM. President Greer welcomed those in attendance and requested all stand for the Pledge of Allegiance.

Approval of Minutes

MOVED by Trustee Johnson, second by Trustee Meier, that the Board of Education approve the minutes from the November 13, 2018 regular board meeting as submitted by the District Clerk.

YES – 7     NO – 0    MOTION CARRIED                

Reports, Recommendations of the Superintendent of Schools

Consent Agenda

MOVED by Trustee Johnson, second by Trustee Meier, that the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools:

Resignation

Instructional

Karen Kavanagh, resignation, for the purpose of retirement, from her position as a 6.0 hours/day Teaching Assistant, effective at the close of business July 5, 2018.

Leave of Absence

Instructional

Michelle Robinson, request for a paid military leave effective February 1, 2019 through March 6, 2019 (as per section 242) and an unpaid leave of absence from her position as a 1.0 FTE Teacher- Secondary effective March 7, 2019 through April 12, 2019.

Bari Walsh, extension of her unpaid leave of absence as a 3.0 hour/ school monitor effective for the period December 5, 2018 through January 13, 2019.

Appointment

Per Diem Substitute

Board approval for the appointment of the following individual as a per diem substitute effective November 28, 2018 at board approved per diem substitute’s rates:

Bailey Bergen

YES – 7     NO – 0    MOTION CARRIED

CSE and CPSE Placement Recommendation                                       

MOVED by Trustee Meier, second by Trustee Robertson, that the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Kheiralla.

YES – 7     NO – 0    MOTION CARRIED

Director Report: Special Programs Overview

Terrilyn Cohn, Director of Special Programs and Rosemary Mannino, Assistant Director provided a presentation entitled Special Education Overview. A PowerPoint was provided that evening, as well as hard copies. Some of the highlights of the presentation included a review of the following:

Overview

  • Current Total of  students with disabilities is 891
  • 749 are placed in district programs
  • 142 are placed out of district due to their needs
  • Total number of CPSE, CSE, and 504 meetings held in 2017-2018 was over 2500
  • Total number of CSE initial eligibility determination meetings was 131
  • Total number of CSE declassified students was 15

Confidentiality

  • We must provide needed services while at the same time respect the privacy of our families
  • High levels of confidentiality must be maintained among all staff, including the Board of Education
  • IDEA, FERPA, HIPAA
  • Confidentiality includes personally identifying information
  • Only those staff with a direct need to know are able to review special education records
  • Special Education Performance
  • Due to changes in the 3-8 testing format, NYS is advising not to compare the 2017-2018 data to prior years.
  • This year is a baseline data year

The presentation continued with comparison charts ELA 3-8 SWD and 3-8 Math SWD, specific to State, County and Pine Bush, as well as a graduation rate comparison chart for Special Education. The presentation continued with highlights of the following:

Graduation:

Diploma Types for Special Education Students

  • Regents (Advanced, Honors)
  •  Local

Exiting Credentials for Special Education Students unable to obtain a diploma

  •                 Career Development and Occupational Studies
  •                 Skills and Achievement

Graduation Requirements:

For Regents Diploma option

  • Must earn 22 credits distributed as per NYSED
  • Must pass 5 exams with a 65 or better (ELA, Math, Science, Social Studies, Pathway Assessment)

CDOS option

Appeal option

Safety Net Options for Special Education:

For Local Diploma option

  • Must earn 22 credits distributed as per NYSED
  • Must pass 5 exams with a 55 or better (ELA, Math, Science, Social Studies, Pathway Assessment)

CDOS option

Appeal option

Compensatory Safety Net Option

Superintendent’s Determination

Special Education Graduation in Pine Bush:

At PBHS

  • Special Education Graduation Rate: 73%
  • If we could include Skills Achievement: 83%
  • Advanced Regents 2%
  • Regents 35%
  • Local  37%
  • District Special Education Rate (including OOD): 66%

In conclusion, the presentation continued with what is new this year and consideration of future programs.

Ms. Cohn and Ms. Mannino were thanked for their informative presentation.

Presentation: Pine Bush HS – STARS Academy Update

Assistant Principal Christopher Mummery was in attendance to provide an update on the STARS Academy. A PowerPoint was provided that evening, as well as hard copies. The presentation began with a review of the STARS staff, followed by some highlights reviewed as follows:

Mission:

  • Provide each student with an individualized learning plan that will be used to guide them through their academic career.
  • Provide instructional support to help students earn credits required for a high school diploma.
  • Provide needed social and emotional support on a regular basis to assist students with navigating their daily lives.
  • Help students to plan for academic and career opportunities after graduation.

Graduation:

2018-19: Anticipate 31 students will receive their high school diploma.

  •  January 2019      15
  •  June 2019            16          

2017-18:  27 out of 29 students earned their high school diploma.

Our Program:

  • Block scheduled classes Monday through Thursday
  • Core classes meet for 84 minutes.
  • Accelerated schedule allows students to complete a full year course during one semester.
  • Blended learning-online and classroom teacher directed
  • Gradpoint offers the opportunity to accrue credits needed for graduation.
  • Daily classes in Creative Artz, World of Tech, Conversational Spanish, and Physical Education.
  • Project Based Learning Friday
  • Our goal is to provide our students with authentic learning experiences using a structured Project Based Learning approach.
  • Topics include:  Humanities, Environmental Science, STEM, and Community Outreach
  • Guest Speakers Program – Career/Self Esteem
  • Veterinarian Dr. Kate Greenberg (Pine Bush graduate)
  • John Jones-STOP DWI
  • Safe Homes-Domestic Violence/Teen Dating
  • NYS Trooper Suarez-Social Media
  • Annie Mardiney-NYS Wildlife Rehabilitator
  • Program Wide Trips
  • Storm King Art Center
  • Sam’s Point

In conclusion, Mr. Mummery reviewed the following

Initiatives:

  • Work Experience Friday

Five local businesses hosting eleven students – Young’s Service Station, Cartech Service Center, Hearts and Flowers, Second Life Screen Repair, PBCSD Pre-K Program

  • Polaris University

 17 students enrolled and earning micro-credentials with Polaris Industries

Bronze and Silver certification

Mr. Mummery was thanked for his presentation.

Director Report: Athletics and Physical Education Overview

Michael Gillespie, Director, provided a current overview of Athletics and Physical Education. A PowerPoint was provided that evening, as well as hard copies. Mr. Gillespie began the presentation stating “this is a comprehensive look at the PB Athletic Program…what we are doing and where we are going.” He continued with a review of the following:

Who are we??

The Pine Bush Athletic Program is an interscholastic athletic program grades 7-12 that competes within the following leagues:

  • OCIAA- Orange County Interscholastic Athletic Association (1 of 29 schools)
  • Section 9 Athletics (1 of 45)
  • NYSPHSAA- New York State Public High School Athletic Association (1 of 786)

A Deeper Look at the Entire Athletic Program (what does it involve?)

  • Number of Teams- 63 different teams competing
  • Rostered Athletes- 1,365 student-athletes
  • Coaches- 98 coaching positions filled
  • Game Supervision Staff- 102 positions
  • Games played-Approximately 700+ annually

 Pine Bush Athletic Offerings:

FALL SPORTS                                                                       

*High School Level (grades 9-12) 

  • Varsity Girls & Boys Cross Country           
  • Varsity & JV Girls & Boys Soccer                
  • Varsity & JV Cheerleading                                           
  • Varsity & JV Field Hockey                                            
  • Varsity & JV Girls Tennis                                               
  • Varsity & JV Volleyball                                                                                                                                                  
  • Varsity & JV Football      
  • Varsity Girls Swimming & Diving                                                                                                                                               

*Middle School Level (7-8)                                                                                                                                                         

  • Modified Girls & Boys Cross Country                                                                                      
  • Modified Girls & Boys Soccer                     
  • Modified Field Hockey                                                                                                                                  
  • Modified Volleyball

WINTER SPORTS

*High School Level (grades 9-12)                 

  • Varsity & JV Wrestling   
  • Varsity & JV Boys Basketball                       
  • Varsity & JV Girls Basketball                       
  • Varsity Boys Indoor Track & Field             
  • Varsity Girls Indoor Track & Field              
  • Varsity & JV Cheerleading                                                                                                                                           
  • Varsity Boys Swimming & Diving                                                                                                                                                               

*Middle School Level (7-8)                                                                                                                                                         

  • Modified Wrestling                                                                                        
  • Modified Boys Basketball (2)
  • Modified Girls Basketball (2)      

SPRING SPORTS

*High School Level (grades 9-12)                 

  • Varsity Golf
  • Varsity & JV Softball                       
  • Varsity & JV Baseball     
  • Varsity & JV Boys Tennis
  • Varsity Girls & Boys Track & Field             
  • Varsity & JV Boys Lacrosse
  • Varsity & JV Girls Lacrosse                                                                                                                           
  • Unified Basketball                                                                                                                                                          

*Middle School Level (7-8)                                                                                                                                                         

  • Modified Baseball (2)                                                                                    
  • Modified Softball (2)     
  • Modified Girls & Boys Lacrosse
  • Modified Girls & Boys Track & Field

RECENT ADDITIONS:

7 teams were added to the athletic program during the 2017-2018 school year

  • 2 additional modified basketball teams- boys and girls teams representing each middle school
  • 1 additional modified baseball team- baseball teams representing each middle school
  • 1 additional modified softball team- softball teams representing each middle school
  • 2 additional modified lacrosse teams- the first modified boys and girls lacrosse teams
  • 1 Unified Basketball team- the first inclusive sports team for students with disabilities at Pine Bush

These teams provided opportunity for 119 additional athletes to participate in our athletic program!

UNIFIED BASKETBALL:

Impact of Unified Basketball on PB

  • Provided an opportunity for 17 student athletes (with and without disabilities) to participate in one of the most amazing programs we have ever been able to offer and created relationships that would have never previously existed.
  • Created a forum for several of our students to be recognized as a Pine Bush Athlete for the first time in their lives, memories that will last a lifetime.  
  • Promoted a contagious appreciation for the students involved in the program AKA “The Unified team”.
  • Brought out positive emotions and genuine excitement in our students, parents and staff.
  • Made our school a better place for students to appreciate one another!

SUCCESS OF PINE BUSH:

In just over two years, Pine Bush has won six OCIAA division titles, six Section 9 titles….

  • 2016 Volleyball Division Champs
  • 2017 Boys basketball Division Champs
  • 2017 Boys Basketball Section IX Champs
  • 2017 Cheerleading Section IX Champs
  • 2018 Boys Basketball Division Champs
  • 2018 Boys Basketball Section IX Champs
  • 2018 Cheerleading section IX Champs
  • 2018 Baseball Division Champs
  • 2018 Volleyball Division Champs
  • 2018 Volleyball Section IX Champs
  • 2018 Girls Swimming &Diving Division Champs
  • 2018 Girls Swimming & Diving section IX Champs

OTHER SUCCESSES:

  • 558 NYSPHSAA Scholar Athletes
  • 32 NYSPHSAA Scholar Athlete Teams
  • 14 OCIAA individual titles
  • 17 Individual Section IX titles
  • 31 New York State Qualifying events
  • 84 different All- Star recognitions
  • 4 Player of the year recognitions
  • 5 top five place finishes in NYS championships
  • 1 section IX meet record
  • 13 School records have been broken
  • 2 Undefeated regular seasons
  • 4 Coach of the year recognitions

Mr. Gillespie continued with a review highlighting other contributions and participation by the athletic department, some of what includes the following:

  • Recognition and support of Veterans;
  • Participation in Cancer Awareness;
  • Participation in NYSPHSAA Hazing and Prevention Program;
  • Participation in Uncommon Athlete Program;
  • Participation to raise awareness in dating violence – Orange County Safe Home “No More” Awareness Campaign.

*Other Recent Additions to Improve our Athletic Program:

  • Family ID;
  • HUDL.

Also included was a review of Communication Updates.

Mr. Gillespie further addressed many frequently asked questions, some of the topics included the following:

  • Supplies;
  • Coaching Certification;
  • Cancellation of Practices/Games due to field conditions;
  • Athletic team try outs;
  • 7th and 8th grade tryouts for high school teams;
  • Benefits of addition track and turf fields should the FMP – Bond Proposition Pass.

At the conclusion of the presentation, Mr. Gillespie was thanked for his presentation. Some comments and questions were offered.

Public Participation

President Greer opened the first public participation at approx. 8:32 PM requesting no personal references. The following comments/questions/concerns were raised:

  • Resident/parent offered concerns regarding the athletic placement process, noting there are grey areas;
  • Resident/parent offered concerns regarding Facilities Modernization Plan, as well as, suggestion that coaching should be rated.
  • Resident/parent spoke regarding a specific coach actions and suggestion for anti-bullying for coaches. Took a while to receive response from Director.
  • Resident/parent spoke specifically regarding Track and felt it is not as much on MS level as in the past;
  • Resident expressed comment that blame typically is put on students, coaches need to be accountable as well. Also mentioned concerns regarding hiring process for coaches (teachers get preference).
  • Resident/parent spoke regarding soccer incident, coaching needs to improve.
  • Resident/parent spoke specific to soccer and ratio of wins.

Designation & Disposition of Surplus Equipment and Library Books

MOVED by Trustee Johnson, second by Trustee Kheiralla, that the Board of Education authorize the following disposition of equipment and library books:

  • Board designation of the following list of AED equipment, as submitted at the request of Michael Gillespie, Director of Physical Education, Health, and Athletics as unusable in accordance with Policy #5250  SUBJECT: Disposition of Surplus Property, and authorize the disposition of the equipment as outdated and/or in poor condition under the direction of Michael Pacella , Assistant Superintendent for Business.
  •  Phillips HS FR2 – S# (0502062703)
  • Phillips HS FR2 – S# (0602066615)
  • Phillips HS FR2 – S# (0802071259)
  • Phillips HS FR2 – S# (0602066529)
  • Phillips HS FR2 – S# (0502062630)
  • Phillips HS FR2 – S# (0603095879)
  • Phillips HS FR2 – S# (0802070496)
  • Phillips HS FR2 – S# (0602066638)
  • Phillips HS FR2 – S# (0802071211)
  • Phillips HS FR2 – S# (0802070683)
  • Phillips HS FRX – S# (453364013771) /B14E – 00968
  • Phillips HS FRX – S# (453364013771) /B14E – 04226
  • Phillips HS FRX – S# (453364013771) /B15G – 04205
  • Phillips HS FRX – S# (453364013771) /B15G – 04505
  • Phillips HS FRX – S# (453364013771) /B10G – 05808

Board designation of Library books as submitted at the request of Lisa Metz, LMS, and  John Boyle, Crispell Middle School Principal, as outdated and/or in poor condition, therefore, unusable in accordance with Policy #5250  SUBJECT: Disposition of Surplus Property, and authorizes the disposition of the books submitted under the direction of Michael Pacella, Assistant Superintendent for Business.

                (List to be attached to the minutes).

YES – 6     NO – 0    MOTION CARRIED (G.Meier briefly stepped out and returned after vote)

Upcoming Board Meetings, Events / Old, New Business / Updates

Upcoming board meetings and events were announced Tuesday evening:

The start time for the regular sessions of our board meetings – 7 p.m., unless otherwise noted.

Regular Board Meetings:

  • Tuesday, December 11, 2018, 7:00 PM at Pine Bush HS School
  • Tuesday, January 8, 2018, 7:00 PM at Pine Bush HS School

Special District Meeting:

  • Thursday, December 6, 2018, Special District Meeting – Bond Proposition/Facilities Modernization Plan

Polls Open from 6:00 AM to 9:00 PM

Polling Sites / Residents of:

Crawford & Montgomery – Pine Bush High School

  Gardiner & Shawangunk – Walker Valley Fire House

  Mt. Hope & Wallkill – Circleville Elementary School

  Mamakating – Bloomingburg Town Park

Upcoming Events:

Winter Concerts:

Circleville Middle School

                Tuesday, December 4, 2018

                Gr. 6 at 6:30 PM; Grades 7 & 8 at 8:00 PM

                Snow Date, Wednesday, December 5, 2018

PBE Winter Concert

                Wednesday, December 5, 2018 at 7:00 PM at PBHS

                Snow Date, Thursday, December 6, 2018

PAK Winter Concert

                Thursday, December 6, 2018, 7:00 PM at CVMS

                Snow Date, Tuesday December 11, 2018

PBHS Winter Concert I

                Wednesday, December 12, 2018 at 7:00 PM

                Snow Date, Friday, December 14, 2018

PBHS Winter Concert II

                Thursday, December 13, 2018 at 7:00 PM

                Snow Date, Friday, December 14, 2018

EJR Winter Concert

                Monday, December 17, 2018 at 7:00 PM at PBHS

                Snow Date, Tuesday, December 18, 2018

CES Winter Concert

                Tuesday, December 18, 2018, 7:00 PM at CVMS

                Snow Date, Wednesday, December 19, 2018

Crispell MS Winter Concert

                Wednesday, December 19, 2018

                Gr. 6 at 6:30 PM; Grades 7 & 8 at 7:30 PM

                Snow Date, Thursday, December 20, 2018

Winter Recess

    December 24, 2018 through January 1, 2019 (School resumes January 2, 2019)

Old/New Business                         

Business & Finance

Claim Auditor’s Reports

MOVED by Trustee Meier, second by Trustee Johnson, that the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:

Claims Auditor’s Report covering Warrant # 0029 void and reissue dated 7/1/2018- 11/5/2018 payroll authorizing payments in the amount of $2,138.30

General Fund. (5 checks 054144-055517)  $   1,638.30

 Expendable Trust Fund (1 check 001282)    $    500.00

Total                      $   2,138.30

Claims Auditor’s Report covering Warrant # 0030 dated 11/8/2018 authorizing payments in the amount of $449,782.84

Cafeteria Fund (4 checks 004721-004724)     $   14,684.15             

HS Activity Fund (2 checks 003719-003720)  $ 7,509.70

Trust & Agency Acct. (0 Checks)   $  13,990.77

Academy of Finance (1 check 001612)  $    1,000.00

Federal Fund Acct. (1 check 002399)  $  219,701.00

Capital Fund (3 checks 001742-001744)   $  41,493.39

General Fund (91 checks 055518-0055608)    $    147,729.53

District Activity AC (3 checks 004458-004460)  $  3,674.30

 Total                $   449,782.84

Claims Auditor’s Report covering Warrant # 0031 dated 11/9/2018 payroll authorizing payments in the amount of $ 872,686.15

Trust & Agency Acct. (7 checks 003764-003770)       $   872,686.15

  Total       $    872,686.15

YES – 7     NO – 0    MOTION CARRIED

District Treasurer’s Reports

MOVED by Trustee Meier, second by Trustee Robertson, that the Board of Education acknowledged receipt and acceptance of the following District Treasurer’s

Reports for the period October 1, 2018 through October 31, 2018.

 General Fund Reports: 

  • Monthly Treasurer’s Reports / Transfers
  • Budget Status

 Monthly Treasurer’s Reports / Budget Status for:

  • School Lunch Fund
  • Capital Fund      
  • Federal Fund

 Monthly Treasurer’s Reports for:

  •  Trust & Agency Fund     
  • District-wide Activity Fund
  •  Student Activity Funds for: Pine Bush High School,  Circleville Middle School and Crispell Middle School
  •  Expendable Trust Fund (Scholarships)
  • Academy of Finance
  • Human Services Academy
  • Debt Service

YES – 7     NO – 0    MOTION CARRIED

Public Participation

President Greer opened the second public participation at approx. 9:17 PM requesting no personal references. No comments/questions/concerns were raised.

Consideration of Executive Session

Hearing no matters for executive session, President Greer called for a motion for adjournment

Adjournment

MOVED by Trustee Meier, second by Trustee Robertson, that the Board of Education adjourn the meeting, noting the time at approx. 9:18 PM.

YES – 7     NO – 0    MOTION CARRIED

Note: BOARD MEETINGS are video recorded and  can be viewed at www.pinebushschools.org        

Deborah A. June, District Clerk

Pine Bush CSD

Pine Bush Central School District
State Route 302, Pine Bush, NY 12566
Phone: (845) 744-2031
Fax: (845) 744-6189
Tim O. Mains
Superintendent of Schools
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