Board of Education Meeting Agenda – Jan. 22, 2019

BOARD OF EDUCATION 

REGULAR MEETING

Tuesday, January 22, 2019 at Circleville Middle School 

Consideration of Executive Session                                                        6:15 p.m.

Anticipate Reconvening Regular Session                                              7:00 p.m.

 

AGENDA

 I.     Call to Order

 Consideration of Executive Session     6:15 p.m.

Discussion re: Pertaining to a personnel matter & student discipline.

Anticipate Reconvening Regular Session      7:00 p.m.

II.    Approval of Minutes

III.   Reports, Recommendations of the Superintendent of Schools

1.    Consent Agenda

2.    CSE and CPSE Placement Recommendation

3.    Long Range Planning Study Report / Demographics Update

4.    Budget Work Session Segment

Presentations – Building a Budget

– 2019-2020 Budget Rollover Projections

 – Projected State Aid / Establish BOE Guidance

 *****     Public Participation     *****

5.    Designation & Disposition of Equipment

 6.    Upcoming Board Meetings, Events / Old, New Business / Updates

 IV.  Business & Finance

 1.    Claims Auditor’s Reports

 2.    Health & Welfare Services Contract

 3.    District Treasurer’s Reports

 4.    Property Tax Refunds / SCAR Decisions

 5.    Authorize Funding/Terms & Conditions of Employment – Local 74, USWU, Clerical Employees

  *****     Public Participation     *****

 V.    Consideration of Executive Session

VI.  Adjournment

MEMORANDUM Accompanying Board Agenda – January 22, 2019

AGENDA             

I.   Call to Order        7:00  p.m.

 Consideration of Executive Session      6:15  p.m.

Discussion re: Pertaining to a personnel matter & student discipline.

-Anticipate Reconvening Regular Session       7:00 p.m.

II.            Approval of Minutes

The Board of Education will be asked to approve the minutes from the January 8, 2019 regular board meeting as submitted by the District Clerk.

III.  Reports, Recommendations of the Superintendent of Schools

1.    Consent Agenda

Recommend the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools: ON WEBSITE

2.    CSE and CPSE Placement Recommendation                                       

Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Meier

3.   Long Range Planning Study Report / Demographics Update

Mike Pacella, Assistant Superintendent for Business will provide you with a PowerPoint presentation summarizing the Long Range Planning Study / Demographic Update for 2019. A PowerPoint presentation will be available to all.

4.  Budget Work Session Segment

Presentations – Building a Budget

– 2019-2020 Budget Rollover Projections

– Projected State Aid / Establish BOE Guidance

 *****     Public Participation     *****

5.   Designation & Disposition of Equipment

The Board of Education will be asked to authorize the disposition of the following equipment:

Board designation of equipment as submitted at the request of Lyn Prestia, Director of Food Service, as outdated and/or in poor condition, therefore, unusable in accordance with Policy #5250  SUBJECT: Disposition of Surplus Property, and authorizes the disposition the following equipment as submitted under the direction of Michael Pacella, Assistant Superintendent for Business.

Requesting (6) pieces of equipment be removed from fixed asset inventory:

#1  South Bend Oven PB # 006509

Double Stack – year 1990

Not repairable – Location PBHS

 

 #2  Blodgett Oven PB # 000287 & PB006307

Double Stack – year 1990

Not repairable – Location PBHS

 

#3  Crane Vending machine 7800

Serial # 780-015028 – Year 2009

Not repairable – Location PBHS

 

#4  Milk Cooler

Beverage Air- SM34N

Not repairable – Location PAK

 

#5  Steamer – Groen

Cooking 1 DR Open Base

#3960007257008   – Year 1995

Not repairable – Location PBE

 

#6 Dish Caddy (2)  (Obsolete)

#03617

#04915

 

 6.   Upcoming Board Meetings, Events / Old, New Business / Updates

 Upcoming board meetings and events will be announced Tuesday evening:

The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

Regular Board Meetings:

  • Tuesday, February 12, 2019, 7:00 PM location change to Circleville Middle School
  • Tuesday, February 26, 2019, 7:00 PM location change to Pine Bush High School  

 Other Important Dates

Presidents’ Weekend – revised dates

  • School Open February 15, 2019
  • School Closed February 18, 2019

Old/New Business

IV.    Business & Finance

1.    Claim Auditor’s Reports       

Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:              

Claims Auditor’s Report covering Warrant # 0042 dated 1/4/2019 check run authorizing payments in the amount of $ 3,525,763.59

 HS Activity Fund (3 checks 003756-003758)      $     1,029.16

Trust & Agency Acct. (3 checks 003809-003811)    $ 9,194.48

CVMS Activity Fund (1 check 001617)   $ 158.04

Federal Fund Acct. (2 checks 002407-002408)   $  13,576.40

Capital Fund (2 checks 001754-001755)  $  10,198.98

General Fund (74 checks 056444 -056517)  $  3,488,907.65

District Activity AC (3 checks 004482-004484)   $  2,698.88

Total      $   3,525,763.59

 

Claims Auditor’s Report covering Warrant #0043 dated 01/10/2019 payroll authorizing payments in the amount of $ 874,945.42

Trust & Agency Acct. (6 checks 003812-003817)    $  874,945.42

Total        $         874,945.42

 

Claims Auditor’s Report covering Warrant # 0044 dated 1/11/2019 check run authorizing payments in The amount of $ 552,671.84

Cafeteria Fund (13 checks 004765-004777)     $    30,462.18

 HS Activity Fund (6 checks 003759-003764)   $  2,029.58

Trust & Agency Acct. (1 checks 003818)  $   14,923.36

Federal Fund Acct. (2 checks 002409-002410)   1$  2,756.00

Capital Fund (1 checks 001756) $ 4,475.00

General Fund (77 checks 056518 -056594) $  484,291.22

District Activity AC (2 checks 004485-004486)  $ 3,734.50

Total         $   552,671.84            

2.      Health & Welfare Services Contract

Recommend the Board of Education approve the Health & Welfare Services Contract for the 2018-2019 school year with the Enlarged City School District of Middletown at a per student cost of $ 755.99. The contract covers 18 students who are Pine Bush residents attending a non-public school within the  Enlarged City School District of Middletown for a total contract cost of $13,607.82 (18 students have been verified.)

FYI:    For the 2017-2018 school year, the district’s contract with Middletown covered 20 students, at a per student cost of $ 730.44.

3.    District Treasurer’s Reports

 Recommend the Board of Education acknowledge receipt and acceptance of the following District Treasurer’s Reports for the period December 1, 2018 through December 31, 2018.

General Fund Reports: 

  • Monthly Treasurer’s Reports / Transfers
  • Budget Status
  • Monthly Treasurer’s Reports / Budget Status for:

School Lunch Fund

 Capital Fund      

 Federal Fund

  • Monthly Treasurer’s Reports for:

Trust & Agency Fund     

District-wide Activity Fund

Student Activity Funds for: Pine Bush High School, Circleville Middle School and Crispell Middle School

Expendable Trust Fund (Scholarships)

Academy of Finance

Human Services Academy

Debt Service

 

4.    Property Tax Refund / SCAR Decision    

Recommend the Board of Education approve the following property tax refund based upon Small Claim Assessment Review (SCAR) decision authorizing reduction of the assessment:

Town of Mamakating

Name      School year   S-B-L Old Assessment   New Assessment     Refund Amount

David & Lisa Galalis    2018-2019   19-1-69.2      $163,000.00 $153,000.00       $ 625.50

 8 Crans Mill Road, Pine Bush, NY 12566

 Total Refund:      $ 625.50

5.  Authorize Funding/Terms & Conditions of Employment – Local 74, USWU, Clerical Employees

The Board of Education will be asked authorize the funding for the Terms & Conditions of Employment Between the Pine Bush Central School District and Local 74 of the United Service Workers Union, Clerical Employees, noting the contract shall be extended for a period of  four (4) years covering the period from July 1, 2018 through June 30, 2022. The Memorandum of Agreement was ratified by the clerical unit members on January 16, 2019.

Recommend the Board of Education approve the following resolution for adoption:

 NOW, THEREFORE, BE IT RESOLVED, that the Board of Education (“Board”) of the Pine Bush Central School District (“District”) does hereby approve the Memorandum of Agreement between the District and the Local 74 United Service Workers Union Clerical Workers (“Union”) for the period of July 1, 2018 through June 30, 2022, as attached hereto; and

BE IT FURTHER RESOLVED, that the Board authorizes the Superintendent to execute the successor collective bargaining agreement between the District and the Union, pursuant to the Memorandum of Agreement.

                Date: January 22, 2019

  *****     Public Participation     *****

 V.   Consideration of Executive Session

 VI.        Adjournment

Pine Bush Central School District
State Route 302, Pine Bush, NY 12566
Phone: (845) 744-2031
Fax: (845) 744-6189
Tim O. Mains
Superintendent of Schools
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