Board of Education Meeting Agenda – Feb. 20, 2019

BOARD OF EDUCATION REGULAR MEETING

Wednesday, February 20, 2019 at Circleville Middle School (updated location; rescheduled from Feb. 12)

Consideration of Executive Session                                                        6:15 p.m.

Anticipate Reconvening Regular Session                                              7:00 p.m.

 

AGENDA

I.     Call to Order

      Consideration of Executive Session                                                                 6:15 p.m.

     Discussion re: Contractual Issues and Student Discipline Matter

      Anticipate Reconvening Regular Session                                       7:00 p.m.

 

 II.    Approval of Minutes

III.   Reports, Recommendations of the Superintendent of Schools

    1.    Approval of Consent Agenda

    2.    CSE/CPSE Placement Recommendations

   3.    Budget Work Session Segment for 2019-2020

          Budget Presentations:

  •          CAPITAL – Operations & Maintenance
  •          ADMIN – Management and Classified Staff
  •          PROGRAM –Extracurricular Activities /Sports/ Technology

 

        ***** Public Participation     *****

 

     4.    Approval: Resolution / Retirement Incentive

     5.    BOE Approval the 2019-2020 School District Calendar for Adoption

     6.   New Policies for First Reading

  • Policy 5414 – Procurement:  Uniform Grant Guidance for Federal Awards
  • Policy 7133 – Education of Students in Foster Care

     7.    Designation & Disposition of Equipment

     8.    Upcoming Board Meetings, Events / Old, New Business / Updates

 

 IV.  Business & Finance

      1.    Claims Auditor’s Reports

      2.    Health & Welfare Services Contract

      3.    District Treasurer’s Reports

      4.    Approval of Bid Awards        

              *****     Public Participation     *****

V.    Consideration of Executive Session

VI.  Adjournment

 

MEMORANDUM Accompanying Board Agenda – February 12, 2019

AGENDA             

I.   Call to Order                                                                       7:00 p.m.

     Consideration of Executive Session                      6:15 p.m.

      Discussion re: Contractual Issues and Student Discipline Matter

-Anticipate Reconvening Regular Session              7:00 p.m.

 

II.            Approval of Minutes

The Board of Education will be asked to approve the minutes from the January 22, 2019 regular board meeting as submitted by the District Clerk.

III.           Reports, Recommendations of the Superintendent of Schools

1.            Consent Agenda

Recommend the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools: ON WEBSITE

2.            CSE and CPSE Placement Recommendation                                       

Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Kheiralla.

3.            Budget Work Session Segment for 2019-2020

                Budget Presentations:

  •                 CAPITAL – Operations & Maintenance
  •                 ADMIN – Management and Classified Staff
  •                 PROGRAM–Extracurricular Activities/Sports/Technology (Transportation presentation delayed to later date)

Michael Pacella, Assistant Superintendent for Business will present a PowerPoint regarding the above listed areas for 2019-2020. John Hicks, Director of Educational Technology will present on Technology.

             *****     Public Participation     *****

4.            BOE Approval the 2019-2020 School District Calendar for Adoption

Recommend the Board of Education approve the 2019-2020 calendar adoption as submitted by the Superintendent of Schools.

5.           Approval: Resolution / Retirement Incentive                                    

Recommend the Board of Education adopt the following resolution relative to retirement incentive:

BE IT RESOLVED, that the Agreement between the Pine Bush Central School District (PBCSD) and the Pine Bush Teachers’ Association (PBTA), relative to a retirement incentive for the 2018 – 2019 school year, a copy of which shall be attached to the minutes, is hereby approved.

                Date: February 20, 2018

 6.            Approval of New Policies for first Reading:

Recommend the Board of Education approve the following new policies for first reading:

  • Policy 5414 – Procurement:  Uniform Grant Guidance for Federal Awards
  • Policy 7133 – Education of Students in Foster Care

7.            Designation & Disposition of Equipment

The Board of Education will be asked to authorize the disposition of the following equipment:

Board designation of equipment as submitted at the request of John Hicks, Director of Educational Technology, as outdated and/or in poor condition, therefore, unusable in accordance with Policy #5250  SUBJECT: Disposition of Surplus Property, and authorizes the disposition the following equipment as submitted under the direction of Michael Pacella, Assistant Superintendent for Business.

                (List to be attached to the minutes)

8.       Upcoming Board Meetings, Events / Old, New Business / Updates

Upcoming board meetings and events will be announced Tuesday evening:

The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

Regular Board Meetings:

  • Tuesday, February 26, 2019, 7:00 PM location change to Pine Bush High School  
  • Tuesday, March 12, 2019, 7:00 PM at Pine Bush High School / Student Recognition 6:45 p.m. Auditorium 
    Recognition of Crispell MS Students – Cast and Crew of Junie B. Jones, The Musical
  • Tuesday, March 26, 2019, 7:00 PM at Circleville Middle School / Student Recognition 6:45 PM
    Recognition of Circleville MS Students – Cast and Crew of Once On This Island
    Recognition of Winter Scholar Athletes

Old/New Business

 

IV.          Business & Finance

1.     Claim Auditor’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted: 

 Claims Auditor’s Report covering Warrant # 0045 dated 1/17/2019 check run authorizing payments in the amount of $ 259,225.68

  • Cafeteria Fund (4 checks 004778-004781)      $ 5,361.41
  • Crispell SAF (2 checks 002265-002266)     $499.88                                         
  • CVMS Activity Fund (5 checks 001618-001622)  $621.00                                         
  •  Federal Fund (1 check 002411) $550.00
  • General Fund (86 checks 056596 -056681)  $228,922.18
  • District Activity AC (4 checks 004487-004490)  $  23,271.21

                          Total       $    259,225.68

 

Claims Auditor’s Report covering Warrant #0046 dated 01/25/2019 payroll authorizing payments in the amount of $ 1,101,832.65

  • Trust & Agency Acct. (15 checks 003819-003820)  $     1,101,832.65

                           Total         $    1,101,832.65

 

 Claims Auditor’s Report covering Warrant # 0047 dated 1/25/2019 check run authorizing payments in the amount of $ 1,170,117.72

  • Cafeteria Fund (9 checks 004782-004790)      $ 25,209.34
  •  Crispell SAF (5 checks 002267-002271)    $7,905.07
  • HS Activity Fund (3 checks 003765-003767)  $1,447.00
  • Trust & Agency Acct. (0 checks)             $ 2,010.00
  •  Federal Fund Acct. (1 check 002412)  $250.00
  • Capital Fund (1 check 001757)   $111.72
  • General Fund (91 checks 056682 -056772)    $  1,131,369.59
  • District Activity AC (4 checks 004491-004494)    $   1,815.00

              Total         $         1,170,117.72

 

 Claims Auditor’s Report covering Warrant #0048 Void and Reissue 1/30/2018-1/30/2019 authorizing payments in the amount of $ 963.71

  • General Fund (6 checks 055829-056775)       $       963.71

            Total                      $   963.71

 

Claims Auditor’s Report covering Warrant # 0049 dated 2/1/2019 check run authorizing payments in the amount of $ 927,137.97

  • Cafeteria Fund (4 checks 004791-004794)    $   18,128.75
  • Crispell SAF (1 check 002272)   $     945.49                         
  •  Capital Fund (1 check 001758-001759)    $ 7,991.00         
  • General Fund (58 checks 056776 -056833)    $  900,072.73

                            Total       $  927,137.97

2.    Health & Welfare Services Contract

Recommend the Board of Education approve the Health & Welfare Services Contract for the 2018-2019 school year with the New Paltz Central School District at a per student cost of $1,003.86. The contract covers 2 (2) students who are Pine Bush residents attending a non-public school (and verified) within the New Paltz district for a total contract cost of $ 2,007.72.

 

3.    District Treasurer’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following District Treasurer’s Reports for the period January 1, 2019 through January 31, 2019.

                                                ■             General Fund Reports: 

                                                                Monthly Treasurer’s Reports / Transfers

                                                                Budget Status

                                                ■             Monthly Treasurer’s Reports / Budget Status for:

                                                                School Lunch Fund

                                                                Capital Fund      

                                                                Federal Fund

                                                ■             Monthly Treasurer’s Reports for:

                                                                Trust & Agency Fund     

                                                                District-wide Activity Fund

                                                                Student Activity Funds for:  Pine Bush High School,  Circleville Middle School and Crispell Middle School

                                                                Expendable Trust Fund (Scholarships)

                                                                Academy of Finance

                                                                Human Services Academy

                                                                Debt Service

 

   4.            Approval of Bid Awards             

Recommend the Board of Education award the 2019 Custodial Supplies Bid, issued through Educational Data Services, Inc. as follows:

  •                APPCO Paper & Plastics Corp.               $11,944.00
  •                 E.A. Morse & Co. Inc.                                     $  1,133.10
  •                 Imperial Bag & Paper Co., LLC                     $     972.40
  •                 Pyramid School Products                              $       66.75
  •                 Strauss Paper Company Inc.                        $19,017.80
  •                 WB Mason Co., Inc.                                         $  1,697.60

                               Total      $ 34,831.65

 

           *****     Public Participation     *****

   V.         Consideration of Executive Session

  VI.        Adjournment

Pine Bush Central School District
State Route 302, Pine Bush, NY 12566
Phone: (845) 744-2031
Fax: (845) 744-6189
Tim O. Mains
Superintendent of Schools
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