Board of Education Meeting Agenda – Feb. 26, 2019

BOARD OF EDUCATION                                                                                                                

REGULAR MEETING (Combined agenda items ❖of February  20, 2019 – orig. scheduled 2/12)

Tuesday, February 26, 2019 at Pine Bush High School (location change)

Consideration of Executive Session  (District Office)    6:00 p.m.

Anticipate Reconvening Regular Session                            7:00 p.m.

AGENDA

I.     Call to Order

Consideration of Executive Session                                                          6:00 p.m.

Discussion re: Contractual Issues and Student Discipline Matter

Anticipate Reconvening Regular Session                                                7:00 p.m.

 

II.    Approval of Minutes

III.   Reports, Recommendations of the Superintendent of Schools

               1.     Approval of Consent Agenda

                2.     CSE/CPSE Placement Recommendations

                3.     Budget Work Session Segment for 2019-2020

                        Budget Presentations:

                                ❖CAPITAL – Operations & Maintenance

                                ❖ADMIN – Management and Classified Staff

                                ❖PROGRAM –Extracurricular Activities /Sports/ Technology

                                    PROGRAM – Instruction

                4.     Presentation: Facilities Modernization Plan / Potential Capital Project  Proposition

                                                       *****   Public Participation     *****

                5.❖ Approval of the 2019-2020 School District Calendar for Adoption

                6.❖Approval: Resolution / Retirement Incentive

                7.❖New Policies for First Reading

  • ·         Policy 5414 – Procurement:  Uniform Grant Guidance for Federal Awards
  • ·         Policy 7133 – Education of Students in Foster Care

                8.❖Designation & Disposition of Equipment

                9.    Approval of Overnight Trip Requests      

                10.  Upcoming Board Meetings, Events / Old, New Business / Updates                   

IV.   Business & Finance

                1.     Claims Auditor’s Reports

                2.     Health & Welfare Services Contract

                3.     Approval of 2018-19 Health Services Rate

                4.❖District Treasurer’s Reports

                5.❖Approval of Bid Awards

            *****     Public Participation     *****

                V.    Consideration of Executive Session

                VI.   Adjournment

MEMORANDUM Accompanying Board Agenda – February 26, 2019

(Combined agenda including items❖ of 2/20/19 from original 2/12/19 meeting)

AGENDA             

I.  Call to Order                                  7:00  p.m.

Consideration of Executive Session  at District Office       6:00  p.m.

Discussion re: Contractual Issues and Student Discipline Matter

-Anticipate Reconvening Regular Session  7:00 p.m.

II.   Approval of Minutes

The Board of Education will be asked to approve the minutes from the January 22, 2019❖regular board meeting as submitted by the District Clerk.

III.   Reports, Recommendations of the Superintendent of Schools

1.  Consent Agenda

Recommend the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools: ON WEBSITE

2.   CSE and CPSE Placement Recommendation       

❖ Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Kheiralla (from 2/20/2019 and 2/12/2019 meetings that were cancelled).

Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Robertson (for 2/26/2019 meeting).

3. Budget Work Session Segment for 2019-2020

                Budget Pres entations:

           ❖CAPITAL – Operations & Maintenance

           ❖ADMIN – Management and Classified Staff

           ❖PROGRAM–Extracurricular Activities/Sports/Technology

                    (Transportation presentation delayed to later date)

           PROGRAM – Instruction

Superintendent of Schools Tim Mains, Assistant Superintendent for Business Michael Pacella,  Assistant Superintendent for Instruction Donna Geidel, and Director of Educational Technology John Hicks, will present several PowerPoints regarding the above listed areas for 2019-2020.

4.   Presentation: Facilities Modernization Plan (FMP) / Potential Capital Project Proposition

Superintendent Tim Mains and Assistant Superintendent Michael Pacella, accompanied by Chris Ladanyi (from the Architecture Firm of Clark Patterson Lee) will provide a presentation on behalf of the District’s Central Design Committee (Superintendent Tim Mains, Mike Pacella, Jim Licardi, Eric Winter, and John Hicks) for future consideration.

  *****     Public Participation     *****

5.  BOE Approval the 2019-2020 School District Calendar for Adoption

❖     Recommend the Board of Education approve the 2019-2020 calendar adoption as submitted by the Superintendent of Schools.

6.  Approval: Resolution / Retirement Incentive                                    

❖   Recommend the Board of Education adopt the following resolution relative to retirement incentive:

      BE IT RESOLVED, that the Agreement between the Pine Bush Central School District (PBCSD) and the Pine Bush Teachers’ Association (PBTA), relative to a retirement incentive for the 2018 – 2019 school year, a copy of which shall be attached to the minutes, is hereby approved.

                Date: February 26, 2018

7.    Approval of New Policies for First Reading:

❖   Recommend the Board of Education approve the following new policies for first reading:

  • Policy 5414 – Procurement:  Uniform Grant Guidance for Federal Awards
  • Policy 7133 – Education of Students in Foster Care

8.  Designation & Disposition of Equipment

The Board of Education will be asked to authorize the disposition of equipment:

❖   Board designation of equipment as submitted at the request of John Hicks, Director of Educational Technology, as outdated and/or in poor condition, therefore, unusable in accordance with Policy #5250  SUBJECT: Disposition of Surplus Property, and authorizes the disposition the following equipment as submitted under the direction of Michael Pacella, Assistant Superintendent for Business.

(List to be attached to the minutes)

9.  Approval of Overnight Trip Requests

Recommend the Board of Education approve the overnight trip requests:

  • Overnight trip request submitted by wrestling coaches Rich Ormsby and Patrick Sause on behalf of one (1) wrestler athlete (accompanied by one teammate) attending for participation in the NYSPHAA Wrestling Championships held at the Times Union Center in Albany, NY. The date of the trip is scheduled for Thursday, February 21, 2019 through Saturday February 23, 2019. One student athlete (one additional student) and two (2) coaches will attend, providing an approx.1:1 student/chaperone ratio. The approximate cost is $475, paid by the district as this is a state championship.

**Note: As in the past, when qualifications for athletic championships take place in between board meetings, the Superintendent approves the trip for qualifying students and the Board is asked to officially approve the trip at the next board meeting.  (Applicable documentation is attached for your review)

  • Overnight trip request submitted by swim/dive coaches, Kevin Blackwell and Chris Blackwell, on behalf of student swimmers’/divers’ attendance and participation in the 2019 NYSPHSAA Boys Swimming & Diving Championships being held at Nassau County Aquatic Center, East Meadow, NY. The dates of the trip are scheduled for Thursday, February 28, 2019 through Saturday, March 2, 2019. Two (2) students and two (2) chaperones attending, provided an approx. 1:1 student/chaperone ratio. The approximate cost per student is $314, paid by the district as this is a state championship.

 (Applicable documentation is attached for your review)

10.    Upcoming Board Meetings, Events / Old, New Business / Updates

Upcoming board meetings and events will be announced Tuesday evening:

The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

Regular Board Meetings:

  • Tuesday, March 12, 2019, 7:00 PM at Pine Bush High School

Student Recognition: Crispell MS Cast and Crew of Junie B. Jones The Musical

  • Tuesday, March 26, 2019, 7:00 PM at Circleville Middle School    

Student Recognition: Circleville MS Cast and Crew of Once On This Island, Jr.

Student Recognition: Scholar Athletes

Other Important Dates:

  • CVMS Drama Club Performance – Once On This Island, Jr.

 Fri., March 1, 2019, 7:00 PM, Sat., March 2, 2019,2:00 PM/7:00 PM

 

  • Odyssey of the Mind – NYS Regional Tournament

Saturday, March 9, 2019, 8:00 AM at OU BOCES – Axelrod Bldg. 

 

  • Senior Citizens Dinner and Play Night

Featuring: Newsies                                                         

Wednesday, March 20, 2019

Dinner begins at 5:30 PM / Play immediately following

Please advise Debbie June or Jayna McAteer, if you plan to attend.

 

  • Pine Bush High School Spring Musical –Newsies

Fri., March 22, 2019, 7:00 PM, Sat., March 23, 2019,1:00 PM/7:00 PM

  • Prospective School Board Members Workshop

Saturday, March 30, 2019 – 9:00 AM to Noon

O-U BOCES Administrative Conference Rm /Admin. Bldg.

Reservation form available at BOE meeting & District Office

E-mail: karyn.meier@ocsba.com

 

  • Orange-Ulster  BOCES Budget Presentation and Dinner

Wednesday, April 3, 2019 – 6:00 PM, Career & Technical Ed Center – Multipurpose Room

RSVP to Debbie June or Jayna McAteer no later than March 20th, if you would like to attend/

(Note: BOCES Reps will present their budget to Pine Bush CSD at our March 26, 2019 meeting)

 

Old or New Business/Updates:                

  • Petition packets are available 3/1/2019 at the District Office for anyone seeking School Board Candidacy.
  • Petition return date to the District Clerk is (no later than) Monday, April 22, 2019 at 5:00 PM.      

 

IV.     Business & Finance

1.   Claim Auditor’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following Claims  Auditor’s Reports as submitted: 

                ❖Claims Auditor’s Report covering Warrant # 0045 dated 1/17/2019 check run authorizing payments in the amount of $ 259,225.68

                Cafeteria Fund (4 checks 004778-004781)   $    5,361.41

                Crispell SAF (2 checks 002265- 002266)  $ 499.88                                         

              CVMS Activity Fund (5 checks 001618-001622)        $621.00                                         

                Federal Fund (1 check 002411)    $550.00

                General Fund (86 checks 056596-056681)                                                               $228,922.18

                District Activity AC (4 checks 004487-004490)                                                          $23,271.21

               Total       $   259,225.68

 

                ❖Claims Auditor’s Report covering Warrant #0046 dated 01/25/2019 payroll authorizing payments in the  amount of $ 1,101,832.65

                Trust & Agency Acct. (15 checks 003819-003820)     $ 1,101,832.65

                 Total        $     1,101,832.65

 

                ❖Claims Auditor’s Report covering Warrant # 0047 dated 1/25/2019 check run authorizing payments in the  amount of $ 1,170,117.72

                Cafeteria Fund (9 checks 004782-004790)   $   25,209.34

                Crispell SAF (5 checks 002267-002271)    $7,905.07

                HS Activity Fund (3 checks 003765-003767)   $1,447.00

                Trust & Agency Acct. (0 checks)      $2,010.00

                Federal Fund Acct. (1 check 002412)   $250.00

                Capital Fund (1 check 001757)     $ 111.72

                General Fund (91 checks 056682 -056772)  $ 1,131,369.59

                District Activity AC (4 checks 004491-004494)  $ 1,815.00

                        Total    $         1,170,117.72

 

                ❖Claims Auditor’s Report covering Warrant #0048 Void and Reissue 11/30/2018-1/30/2019 authorizing payments in the amount of $ 963

General Fund (6 checks 055829-056775)    $     963.71

                       Total      $    963.71

 

                ❖Claims Auditor’s Report covering Warrant # 0049 dated 2/1/2019 check run authorizing payments in the amount of $ 927,137.97

                Cafeteria Fund (4 checks 004791-004794)    $    18,128.75

                Crispell SAF (1 check 002272)        $ 945.49                         

                Capital Fund (2 check 001758-001759)     $7,991.00

                General Fund (58 checks 056776 -056833)       $ 900,072.73

                                                                                Total     $     927,137.97

 

                Claims Auditor’s Report covering Warrant #0050 dated 02/8/2019 payroll authorizing payments in the amount of $ 889,893.65

                Trust & Agency Acct. (7 checks 003834-003840)      $  889,893.65

                                       Total    $   889,893.65

           4  

                Claims Auditor’s Report covering Warrant # 0051 dated 2/8/2019 check run authorizing payments in the amount of $ 1,422,862.59

                Cafeteria Fund (4 checks 004795-004798)   $ 4,773.11

                HS Activity Fund (3 checks 003768-003770)    $1,228.99

                Trust & Agency Acct. (2 checks 003841-003842)    $8,952.23

                General Fund (89 checks 056834 -056922)  $  1,400,471.30

 District Activity AC (3 checks 004495-004497) $ 7,436.96

                                      Total      $  1,422,862.59            

 

                Claims Auditor’s Report covering Warrant # 0052 dated 2/15/2019 check run authorizing payments in the Amount of $ 1,573,374.28

                Cafeteria Fund (2 checks 004799-004800)     $ 678.46

                HS Activity Fund (4 checks 003771-003774)    $ 1,563.29

                Trust & Agency Acct. (0 checks)   $ 14,169.01

                CVMS Activity Fund (6 checks 001623-001628)      $ 801.00

                Federal Fund Acct. (1 check 002413)      $ 1,500.00

                General Fund (66 checks 056923-056988)    $  1,549,562.64

                District Activity AC (5 checks 004498-004502)     $5,099.88

                                                       Total         $   1,573,374.28

 

     2.      Health & Welfare Services Contract

❖    Recommend the Board of Education approve the Health & Welfare Services Contract for the 2018-2019 school year with the New Paltz Central School District at a per student cost of $1,003.86. The contract covers two (2) students who are Pine Bush residents attending a non-public school (and verified) within the New Paltz district for a total contract cost of $ 2,007.72.

Recommend the Board of Education approve the Health & Welfare Services Contract for the 2018-2019 school year with Somers Central School District at a per student cost of $ 1,193.06. The contract covers 2 students who are Pine Bush residents attending a non-public school within the Somers Central School District for a total contract cost of $ 2,386.12 (2 students have been verified.)

 

3. ❖       District Treasurer’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following District Treasurer’s Reports for the period January 1, 2019 through January 31, 2019.

                                                ■             General Fund Reports: 

                                                                Monthly Treasurer’s Reports / Transfers

                                                                Budget Status

                                                ■             Monthly Treasurer’s Reports / Budget Status for:

                                                                School Lunch Fund

                                                                Capital Fund      

                                                                Federal Fund

                                                ■             Monthly Treasurer’s Reports for:

                                                                Trust & Agency Fund     

                                                                District-wide Activity Fund

                                                                Student Activity Funds for: Pine Bush High School, Circleville Middle School and Crispell Middle School

                                                                Expendable Trust Fund (Scholarships)

                                                                Academy of Finance

                                                                Human Services Academy

                                                                Debt Service

4.      ❖ Approval of Bid Awards             

  ☐        Recommend the Board of Education award the 2019 Custodial Supplies Bid, issued through Educational Data Services, Inc. as follows:                                                                                   

            APPCO Paper & Plastics Corp.      $11,944.00

                E.A. Morse & Co. Inc.      $  1,133.10

                Imperial Bag & Paper Co., LLC     $     972.40

                Pyramid School Products  $       66.75

                Strauss Paper Company Inc.   $19,017.80

                WB Mason Co., Inc.       $  1,697.60

 

                Total                $ 34,831.65

 

   5.     Approval of the 2018-2019 Health Service Rates

Recommend that the Board of Education, in accordance with Section 912 of the New York State Education   Law, approve the following resolution covering 2018-2019 Health Services Rates:

RESOLVED, that the Board of Education of the Pine Bush Central School District establish a rate of $888.43 per pupil for the 2018-2019 school year for health and welfare services provided for non -resident pupils attending non-public schools in the Pine Bush Central School District.

 *****     Public Participation     *****

 V.         Consideration of Executive Session

 VI.        Adjournment

Pine Bush Central School District
State Route 302, Pine Bush, NY 12566
Phone: (845) 744-2031
Fax: (845) 744-6189
Tim O. Mains
Superintendent of Schools
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