Board of Education Agenda – Nov. 13, 2018

BOARD OF EDUCATION                                                                                                                     

REGULAR MEETING and PUBLIC HEARING

Tuesday, November 13, 2018 at Pine Bush HS                             

Consideration of Executive Session       6:30 p.m.

Anticipate Reconvening Regular Session    7:00 p.m.

AGENDA

I.  Call to Order

Consideration of Executive Session                                                  6:30 p.m.

Discussion re: Attorney Client Privilege

Anticipate Reconvening Regular Session                        7:00 p.m.

II.   Public Hearing – Bond Proposition

Presentation: Public Hearing –  Proposed Bond Proposition

Questions & Answers Period on Proposition / Public Participation

III.  Approval of Minutes

IV.   Reports, Recommendations of the Superintendent of Schools

1.     Consent Agenda

2.     CSE and CPSE Placement Recommendations

3.     Presentation: Pine Bush HS – STARS Academy Update

4.    Presentation: Pine Bush CSD – School Nutrition    

  *****     Public Participation     *****

5.     Approval of Overnight Trip Request

6.   Approval of Amended Policy for Second Reading/Adoption

Amended Policy 6121

7.   Designation / Disposition of Surplus Equipment (CVMS)

8.     Upcoming Board Meetings, Events / Old, New Business / Updates

V.       Business & Finance

1.     Claims Auditor’s Reports

2.    Correction of Errors/ Tax Warrant

3.    Approval of SCAR Assessment Reduction Decisions

 4.    Tax Collector’s Report

 *****     Public Participation     *****

VI.       Consideration of Executive Session

VII.       Adjournment

MEMORANDUM Accompanying Board Agenda – November 13, 2018

AGENDA             

I.    Call to Order               6:30  p.m.

  • Consideration of Executive Session         6:30  p.m.
  •  Discussion re: Attorney Client Privilege
  • Anticipate Reconvening Regular Session      7:00 p.m.

II.    Public Hearing – Bond Proposition

Presentation: Public Hearing – Regarding the Board approved Bond Proposition that will be presented to the voters on Thursday, December 6, 2018 between the hours of 6:00 AM and 9:00 PM. A PowerPoint presentation will be provided for Tuesday’s Public Hearing. A hard copy will also be available for the public at the meeting and on the district website.

Questions & Answers Period on Bond Proposition – Public Participation 

Following the presentation on the Bond Proposition, the meeting will be opened for public comments/questions.

III.   Approval of Minutes

The Board of Education will be asked to approve the minutes from the October 23, 2018 regular board meeting and the October 29, 2018  special board meeting as submitted by the District Clerk.

IV.   Reports, Recommendations of the Superintendent of Schools

1.   Consent Agenda

Recommend the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools: ON WEBSITE

2.   CSE and CPSE Placement Recommendation                                       

Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Meier.

3.   Presentation: Pine Bush High School – STARS Academy Update

Assistant Principal Christopher Mummery will be in attendance to provide an update on the STARS Academy. A PowerPoint will be provided that evening.

4.   Presentation: Pine Bush CSD – School Nutrition:

Lyn Prestia, Director of Food Service, will be in attendance to provide an update to the Board of Education on School Food and Nutrition. A PowerPoint will be provided that evening.                                                                                                       

*****     Public Participation     *****

5.   Approval of Overnight Trip Request

Recommend the Board of Education officially approve the following overnight trip request:

Overnight trip request submitted by Coach John Barth and Coach Kathy Gallagher on behalf of the Girls Varsity Swim/Dive members to travel to Ithaca College, Aquatic Center,Ithaca, NY  to compete in the NYSPHAA Girls Swimming & Diving Championships. The trip was scheduled for Thursday, November 15, 2018 through Saturday, November 17, 2018. Seven (7) student athletes and two (2) chaperones plan to attend, providing an approx. 3:1 student/chaperone ratio, with an approximate cost per student: $165 (district-funded, State Championship).

6.   Approval of Amended Policy for Second Reading and Adoption

 Amended Policy 6121

Recommend the Board of Education approve amended Policy 6121 for second reading and adoption:

Amended Policy 6121 – Sexual Harassment of District Personnel.

7.   Designation & Disposition of Surplus Equipment

Recommend the Board of Education designate and approve disposition of the following surplus equipment:

CVMS stove from the Family and Consumer Science program as submitted at the request of Lisa Hankinson, Circleville Middle School Principal, as outdated and/or in poor condition beyond repair, therefore, unusable in accordance with Policy #5250 SUBJECT: Disposition of Surplus Property, and authorizes the disposition of the equipment submitted under the direction of Michael Pacella , Assistant Superintendent for Business.

Circleville MS (FACS)

Kenmore 30” stove, Model #911.91171790,  Serial# 7S183403Q

PBCSD #021306

8.    Upcoming Board Meetings, Events / Old, New Business / Updates

Upcoming board meetings and events will be announced Tuesday evening:

The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

Regular Board Meetings:

  • Tuesday, November 27, 2018, 7:00 PM at Circleville Middle School
  • Tuesday, December 11, 2018, 7:00 PM at Pine Bush HS School

Special District Meeting:

  • Thursday, December 6, 2018, Special District Meeting – Bond Proposition

Polls Open from 6:00 AM to 9:00 PM

Polling Sites / Residents of:

  • Crawford & Montgomery – Pine Bush High School
  •  Gardiner & Shawangunk – Walker Valley Fire House
  •  Mt. Hope & Wallkill – Circleville Elementary School
  •  Mamakating-Bloomingburg Town Park

Upcoming Events

Winter Concerts:

Circleville Middle School

  • Tuesday, December 4, 2018 at 7:00 PM
  • Gr. 6 at 6:30 PM; Grades 7 & 8 at 8:00 PM
  • Snow Date, Wednesday, December 5, 2018

PBE Winter Concert

  • Wednesday, December 5, 2018 at 7:00 PM at PBHS
  • Snow Date, Thursday, December 6, 2018

PAK Winter Concert

  • Thursday, December 6, 2018, 7:00 PM at CVMS
  • Snow Date, Tuesday December 11, 2018

PBHS Winter Concert I

  • Wednesday, December 12, 2018 at 7:00 PM
  • Snow Date, Friday, December 14, 2018

PBHS Winter Concert II

  • Thursday, December 13, 2018 at 7:00 PM
  • Snow Date, Friday, December 14, 2018

EJR Winter Concert

  • Monday, December 17, 2018 at 7:00 PM at PBHS
  • Snow Date, Tuesday, December 18, 2018

CES Winter Concert

  • Tuesday, December 18, 2018, 7:00 PM at CVMS
  •  Snow Date, Wednesday, December 19, 2018

Crispell MS Winter Concert

  • Wednesday, December 19, 2018
  • Gr. 6 at 6:30 PM; Grades 7 & 8 at 7:30 PM
  • Snow Date, Thursday, December 20, 2018

Old- New Business

V.    Business & Finance

1.     Claim Auditor’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following Claims

Auditor’s Reports as submitted:

Claims Auditor’s Report covering Warrant # 0022 dated 10/10/2018 payroll authorizing payments in the amount of $ 862,190.66

  • Trust & Agency Acct. (7 checks 003742-003748)  $  862,190.66

Total        $   862,190.66

 

Claims Auditor’s Report covering Warrant # 0023 dated 10/12/2018 authorizing payments in the amount of $670,478.16

  •  Cafeteria Fund (26 checks 004671-004696)     $   8,712.77
  • Crispell SAF (2 checks 002257-002258)    $    3,547.00
  • HS Activity Fund (2 checks 003699-003700)     $   210.18
  • Trust & Agency Acct. (1 Check 003749)    $14,361.79                         
  • Federal Fund Acct. (2 checks 002391-002392)  $ 1,312.23                         
  • Capital Fund (1 check 001738)  $ 48,143.71
  • General Fund (82 checks 055154 -055235) $ 590,180.48
  • District Activity AC (4 checks 004439-004442)  $ 4,010.00

 Total      $   670,478.16

 

Claims Auditor’s Report covering Warrant # 0024 dated 10/19/2018 authorizing payments in the amount of $314,023.43

  • Cafeteria Fund (3 checks 004697-004699)    $  8,818.56
  • Crispell SAF (1 check 002259)  $ 250.00
  •  HS Activity Fund (2 checks 003701-003702)   $ 2,681.50
  • Trust & Agency Acct. (0 Check)  $ 30,000.00         
  • Federal Fund Acct. (4 checks 002393-002396) $ 5,370.25         
  • Capital Fund (3 check 001739-001741)   $ 46,915.88
  • General Fund (107 checks 055236 -055342) $ 218,398.76
  •  District Activity AC (5 checks 004443-004447)     $ 1,588.48

  Total        $ 314,023.43

 

Claims Auditor’s Report covering Warrant # 0025 dated 10/25/2018 payroll authorizing payments in the amount of $ 1,091,619.77

  • Trust & Agency Acct. (14 checks 003750-003763)    $  1,091,619.77

Total         $    1,091,619.77

 

Claims Auditor’s Report covering Warrant # 0026 dated 10/26/2018 authorizing payments in the amount of $1,572,092.24

  • Cafeteria Fund (15 checks 004700-004714)    $  42,646.62
  •  Crispell SAF (1 check 002260)   $     126.78
  •  HS Activity Fund (7 checks 003703-003709)  $2,483.82         
  •  Federal Fund Acct. (1 checks 002397)   $ 204.00          
  • General Fund (81 checks 055343 -055423)    $ 1,518,899.81
  •  District Activity AC (6 checks 004448-004453)   $ 7,731.21

Total          $  1,572,092.24

 

Claims Auditor’s Report covering Warrant # 0027 dated 11/1/2018 coaching checks authorizing payments in the amount of $ 60,145.08

  • Trust & Agency Acct. (0 checks)  $     60,145.08

Total      $  60,145.08

 

 Claims Auditor’s Report covering Warrant # 0028 dated 11/2/2018 authorizing payments in the amount of $ 1,522,103.88

  • Cafeteria Fund (6 checks 004715-004720)   $  960.40
  •  HS Activity Fund (9 checks 003710-003718)   $     17,295.58
  •  Trust & Agency Acct. (0 checks)   $ 1,175.00
  • Federal Fund Acct. (1 checks 002398)  $ 188.48
  • General Fund (91 checks 055424 -055514)   $   1,488,168.10
  •  District Activity AC (4 checks 004454-004457)     $  14,316.32

Total         $    1,522,103.88

 2.   Correction of Errors / Tax Warrant

 Recommend the Board of Education approve the following correction of errors on the 2018 Tax Warrant in accordance with instructions received from the Ulster County Real Property, resulting in the issuance of a corrected bill.  The corrected taxable value will be applied to the current tax bill.

Town of Shawangunk:

 SBL: 99.3-6-7

Owner: BENJI Holdings LLC

  Corrected Tax Value: $12,000 (originally issued with wrong taxable value amount)  

3.    Approval of SCAR Assessment Reduction Decisions      

Recommended the Board of Education approve the following property tax refund based upon Small Claim Assessment Review (SCAR) decision authorizing reduction of the assessment:

Town of Mamakating

Name   School yr.   S-B-L    Old Assessment   New Assessment Refund Amount

Angela Petrigliano         2018-2019         27.-1-11.4       $191,800.00     $144,800.00             $ 1,728.46

Keith Stephenson  274 Shawanga Lodge Rd Bloomingburg, NY  12721    
Total Refund:   $ 1,728.46

Town of Crawford

Name   School yr.   S-B-L  Old Assessment  New Assessment  Refund Amount

David & Susan Ackerman  2018-2019    12-1-61   $168,600.00     $159,900.00   $  523.25

109 Meadowood Road,  Montgomery, NY 12549

Kevin & Courtney Andersen 2018-2019 18-2-42.22   $130,400.00   $126,750.00     $  219.53

 32 Snow St., Bloomingburg, NY 12721

Richard & Deborah Mahon  2018-2019    13-2-2   $149,100.00  $140,400.00               $  523.25

14 Clark Ct.,  Pine Bush, NY 12566

James & Cara Robertson 2018-2019     14-1-90.2     $163,000.00   $156,000.00              $  421.01

680 St. Route 302, Pine Bush, NY 12566

Total Refund:  $1,687.04

Town of Crawford

 Name    School yr.  S-B-L    Old Assessment  New Assessment Refund Amount

 Christina Chang  2018-2019       14-1-15.1    $168,000.00    $155,000.00 
$  781.87

Mirella Sailema

8 Hunter Ct., Pine Bush, NY 12566      

Total Refund: $  781.87

4.    Tax Collector’s Report – 2018

On Tuesday evening, the Board of Education will be asked to adopt a resolution relieving the tax collector of the responsibility for the uncollected portion of the tax lists now that the tax warrant period has ended, and authorize her to turn the lists of delinquent tax items with three percent penalty over to the offices of the County Treasurers.

The Tax Collector’s Summary Report:  Board members are required to sign all unpaid tax reports in acknowledgment.

Recommend the Board of Education acknowledge receipt and acceptance of the 2018 Tax Collector’s Summary Report and approve the following resolution for adoption:

 RESOLVED, whereas the Education Law provides that the tax collector shall be relieved of responsibility for the uncollected portion of the tax list when a complete list of delinquent tax items have been certified to the Board of Education, and, since the collector has affixed her affidavit to such statement and has filed a statement accounting for the handling of the warrant; and,

WHEREAS, the clerk acknowledges receipt of the signed report of the tax collector to be submitted to the board;

THEREFORE BE IT RESOLVED, that the Board of Education accept the Report of the Tax Collector and having determined that the collector has accounted for the full amount of the tax warrant, directs that the lists of delinquent tax items with the three percent penalty, be certified to the offices of the County Treasurers and/or  other tax enforcement officers.

 A ROLL CALL VOTE IS REQUIRED

 *****     Public Participation     *****

VI.   Consideration of Executive Session

VII.       Adjournment

Pine Bush Central School District
State Route 302, Pine Bush, NY 12566
Phone: (845) 744-2031
Fax: (845) 744-6189
Tim O. Mains
Superintendent of Schools
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