April 28, 2020 Meeting Minutes

Pine Bush Board of Education –April 28, 2020 

REGULAR MEETING 

Recorded at District Office; Meeting Live Streamed with attendance via Google Meet Hangouts / Posted to Website with Closed Caption Due to the Current Emergency/Meeting Closed to Public

Members Present

  • Gretchen Meier, President
  • Cara Robertson, Vice President
  • Kristin Graessle
  • Kristi Kheiralla
  • Dori Johnson    
  • Ross Tompkins                                                                 
  • Matthew Watkins

 

Members Absent:

None

 

Others Present

  • Tim Mains, Superintendent of Schools 
  • Donna Geidel, Assistant Superintendent for Instruction
  • Michael Pacella, Assistant Superintendent for Business
  • John Hicks, Director of Educational Technology
  • Linda Smith, Communications Rep
  • Deborah June, District Clerk
  • Approximately 0 residents/students/staff members

 

Call to Order

The meeting was called to order by President Gretchen Meier with the following motion offered:

MOVED by Trustee Robertson, second by Trustee Watkins, that the Board of Education open the regular meeting at approximately 6:47 PM

YES – 7          NO – 0    MOTION CARRIED 

 

Consideration of Executive Session

MOVED by Trustee Graessle, second by Trustee Robertson, that the Board of Education adjourn to executive session at approximately 6:47 PM regarding the Superintendent’s evaluation.

YES – 7          NO – 0    MOTION CARRIED

 

Adjourn Executive Session

MOVED by Trustee Meier, second by Trustee Graessle, that the Board of Education adjourn from executive session at approximately 7:03 PM.

YES – 7     NO – 0    MOTION CARRIED

 

Regular Session Resumes / Welcome and Pledge of Allegiance

MOVED by Trustee Johnson, second by Trustee Graessle, that the Board of Education resume the regular session of the meeting noting the time at approximately 7:08 PM.

YES – 7     NO – 0    MOTION CARRIED

 

President Gretchen Meier welcomed all to the regular meeting, and requested all stand for the Pledge of Allegiance.

 

BOE Approves Adding Item to Agenda

MOVED by Trustee Robertson, second by Trustee Johnson, that the Board of Education approve adding an item to the agenda (BOE Approval of District Officer for 2019-2020), noting the agenda was earlier revised just prior to the meeting to reflect the additional item.   

YES – 7     NO – 0    MOTION CARRIED

 

Approval of Minutes

MOVED by Trustee Johnson, second by Trustee Watkins, that the Board of Education approve the minutes from the April 16, 2020 regular board meeting as submitted  by the District Clerk.

YES – 7     NO – 0    MOTION CARRIED

 

Reports, Recommendations of the Superintendent of School

Consent Agenda

MOVED by Trustee Kheiralla, second by Trustee Graessle, that the Board of Education approve the following Consent Agenda and addition to the Consent Agenda as submitted by the Superintendent of Schools:

 

Resignation

Instructional

  • Barbara Taaffe resignation, for the purpose of retirement, from her position as a 7.0 hours/day Teaching Assistant, effective at the close of business on June 30, 2020.
  • Francine Hicks, resignation, for the purpose of retirement, from her position as a 1.0 FTE Teacher-English, effective at the close of business on June 30, 2020.
  • Kathleen Genco, resignation for the purpose of retirement, from her position as a 1.0 FTE Teacher-Reading, effective at the close of business on June 30, 2020.  

 

Non-Instructional

  • Dennise Johnson, amended resignation, for the purpose of retirement, from her position as a 1.0 FTE 12-month school secretary, to reflect a date change effective at the close of business June 29, 2020.
  • William Demetriou, resignation for the purpose of retirement, from his position as a 1.0 FTE Head Custodian, effective at the close of business April 30, 2020.  

 

Leave of Absence

Instructional

  • Laura Haldeman, request for an unpaid leave of absence from her position as a 1.0 FTE Teacher-ESOL, effective April 20, 2020 through June 12, 2020.

YES – 7     NO – 0    MOTION CARRIED

 

CSE and CPSE Placement Recommendation                                       

MOVED by Trustee Watkins, second by Trustee Kheiralla, that the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Meier.

YES – 7     NO – 0    MOTION CARRIED

 

Designation of 2019-2020 CSE Committee Member/Subcommittee Chairperson                                              

MOVED by Trustee Johnson, second by Trustee Watkins, that the Board of Education approve the designation of the following additional individual as a member of the Committee on Special Education (CSE) for the 2019-2020 school year. (Special Education teacher members of the CSE also serve as the special education teacher members of the CSE Subcommittee in their respective buildings. School psychologists will continue to serve as Subcommittee Chairpersons in their respective buildings).

 

Committee on Special Education Member:

School Psychologist/Subcommittee Chairperson:   Shannon Renner (effective 3/30/2020)

YES – 7     NO – 0    MOTION CARRIED

 

BOE Approval of District Officer for 2019-2020            

MOVED by Trustee Graessle, second by Trustee Kheiralla, that the Board of Education approve the appointment of the following additional officer for the 2019-20 school year, effective April 29, 2020:

  • John Hicks:  Appointed as the Data Protection Officer, as required by Education Law Section 2d. 

YES – 7     NO – 0    MOTION CARRIED

 

Acknowledge Receipt and Acceptance of Donation

MOVED by Trustee Johnson, second by Trustee Kheiralla, that the Board of Education acknowledge receipt and acceptance of a donation from Matthew Carey in the amount of $2,500 to be applied for the purchase of additional chromebooks to assist the Pine Bush CSD students.      

YES – 7     NO – 0    MOTION CARRIED

 

Upcoming Board Meetings, Events / Old, New Business / Updates

Our upcoming board meetings and events to be announced Tuesday evening:

The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

Any changes will be posted on our District Website.

 

Regular Board Meetings:

  • Tuesday, May 12, 2020, 7:00 PM televised live stream from District Office (Due to State of Emergency – meeting closed to public and televised at District Office).

 

Other Important Information

  • Annual Budget Vote and Election – Date T/B/D
  • Annual Budget Vote and Election – Polling Sites T/B/D

 

Old/New Business/Updates

Voter Registration:  Any qualified voter can register with their respective County Board of Elections at any time prior to voting in a school election. The voter registration form can be printed from their website and mailed to your County Board of Elections.           

 

Update: Census 2020

Superintendent Tim Mains provided a Census 2020 update, noting to date, 50% of the households    have responded to Census 2020.  You can visit www.2020census.gov.

 

Business & Finance

Claim Auditor’s Reports

MOVED by Trustee Watkins, second by Trustee Kheiralla, that the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted: 

Claims Auditor’s Report covering Warrant #0065 dated 04/9/2020 payroll authorizing payments in the amount of $ 913,393.21

  • Trust & Agency Acct. (6 checks 004130-004135)     $   913,393.21

                      Total    $    913,393.21

 

 

Claims Auditor’s Report covering Warrant # 0066 dated 4/16/2020check run authorizing payments In the amount of $ 1,276,563.41

  • Cafeteria Fund (9 checks 005151-005159)     $  32,741.21
  • Crispell SAF (1 checks 002338)   $ 3,015.41
  • Trust & Agency Acct. (0 checks)    $    15,486.70
  • Federal Fund Acct. (1 check 002511)   $  1,500.00            
  • General Fund (58 checks 063008-063065)  $   1,223,820.09

                        Total      $       1,276,563.41

 

Claims Auditor’s Report covering Warrant #0067 dated 04/24/2020 payroll authorizing payments in the amount of $ 1,143,343.39

  • Trust & Agency Acct. (13 checks 004136-004148)     $   1,143,343.39

                          Total      $        1,143,343.39

 

 

Claims Auditor’s Report covering Warrant # 0068 dated 4/24/2020 check run authorizing payments in the amount of $ 1,302,511.49

  • Cafeteria Fund (7 checks 005160-005166)    $    7,924.40
  • HS Activity Fund (1 check 004021)       $      385.00
  • Trust & Agency  Acct. (1 check 004149)   $    502.20
  • Federal Fund Acct.(14 checks 002512-002525)    $         101,838.00
  • Capital Fund (3 checks 001806-001808)     $   17,634.92
  • General Fund (84 checks 063067-063150)     $   1,174,226.97

                               Total     $      1,302,511.49

YES – 7     NO – 0    MOTION CARRIED

 

Consideration of Executive Session

Hearing no matters for executive session, President Meier asked for a motion to adjourn.

 

Adjournment

MOVED by Trustee Johnson, second by Trustee Robertson, that the Board of Education adjourn the regular meeting, noting the time at approx. 7:52 PM.

YES – 7     NO – 0    MOTION CARRIED

 

Deborah A June (electronically signed/daj)

Note: BOARD MEETINGS are video live recorded and can be viewed at www.pinebushschools.org    

 

Deborah A. June, District Clerk

Pine Bush CSD

(Disclosure: Minutes with be printed on numbered minute paper and placed in the district minute books pending return to school).

 

 

Pine Bush Central School District
State Route 302, Pine Bush, NY 12566
Phone: (845) 744-2031
Fax: (845) 744-6189
Tim O. Mains
Superintendent of Schools
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