April 25, 2019 Agenda

BOARD OF EDUCATION        

REGULAR MEETING, Thursday, April 25, 2019 REVISION 2*

Regular Session – Circleville MS                      7:00 p.m.

 

AGENDA

I.             Call to Order               Regular Session 7:00 p.m.*

 

II.            Approval of Minutes

 

III.           Reports, Recommendations of the Superintendent of School

                1.    Board of Education Votes:

                       Approve/Disapprove Orange-Ulster BOCES 2019-2020 Administrative Budget

                       Election of Three (3) Orange-Ulster BOCES Board Members

                 Brief 5 min. Recess to Call in Results

                2.    Consent Agenda

                3.    CSE/CPSE Placement Recommendation.

        *****     Public Participation     *****

                4.    Approval of Facility Use for Annual School Vote/Election

                5.    Designation & Disposition of Surplus Property

                6.    Approval of Overnight Night Trips

                7.    Upcoming Board Meetings, Events / Old, New Business / Updates

 

    IV.       Business & Finance

                1.    Claims Auditor’s Reports

                2.    Treasurers Report  

                3.    Approval / Orange-Ulster BOCES Cooperative Bid Resolution                             

                4.    Approval for Authorization of Withdrawal from Tax Certiorari Reserve Fund

                5.    Health & Welfare Services Contract

                6.   2017 Smart Schools – Phase 2 Bid Awards

                7.    Authorize Funding/Terms & Conditions – Non-Affiliate Employees

            *****     Public Participation     *****

 

     V.       Consideration of Executive Session

    VI.       Adjournment

 

MEMORANDUM Accompanying Board Agenda – April 25, 2019

AGENDA             

I.             Call to Order         7:00 p.m.

 

II.            Approval of Minutes

The Board of Education will be asked to approve the minutes from the April 9, 2019 regular board meeting as submitted by the District Clerk.

 

III.           Reports, Recommendations of the Superintendent of Schools

1.           Approval/Disapproval Orange-Ulster BOCES 2019-2020 Administrative Budget

                The Board of Education will be asked to approve or disapprove the following resolution:              

Orange-Ulster BOCES 2019-2020Administrative Budget

                RESOLVED, that the Pine Bush Central School District Board of Education cast its vote to (approve/disapprove) the Orange-Ulster BOCES 2019-2020 Administrative Budget in the amount of

$7,403,793  and that the District Clerk is hereby authorized to execute the certification of such vote and transmit such certification to the Orange-Ulster BOCES District Clerk at 53 Gibson Road, Goshen, NY 10924 or sharleen.depew@ouboces.org.

                 (Roll Call Vote)

Election of Three (3) Orange-Ulster BOCES Board Members

There are three (3), three-year term vacancies on the Board of Cooperative Educational Services to be filled at the annual election to be held on April 25, 2019. 

The Pine Bush CSD Board of Education will be asked to act on the following:

Pine Bush C.S.D. Board of Education may cast one vote for each vacancy to be filled in the election of three (3) members of the Orange-Ulster Board of Cooperative Educational Services, and that the District Clerk is hereby authorized to execute the certification of election and transmit certification to the Orange-Ulster BOCES District Clerk at 53 Gibson Road, Goshen, NY 10924 or sharleen.depew@ouboces.org.

                The candidates are listed below with school district of residence.

      William M. Boss                                                    

69 Jersey Avenue

Greenwood Lake, NY  10925

Greenwood Lake UFSD

 

Joseph Byrne                                                 

515 Rakov Road

Maybrook, NY 12543

Valley Central SD

 

Edwin A. Estrada                                                      [      ]

12 Lincoln Terrace

Middletown, NY 10940

ECSD of Middletown

(Roll Call Vote)

Brief  5 min. Recess will be taken to call in results to O-U BOCES

2.            Consent Agenda

Recommend the Board of Education approve the following revised Consent Agenda as submitted by the Superintendent of Schools: ON WEBSITE

3.            CSE and CPSE Placement Recommendation                                       

Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Greer.

   *****     Public Participation     *****

4.            Approval of Facility Use for Annual School District Vote/Election

Recommend the Board of Education approve facility use of the following two locations for the Pine Bush Central School District Annual Vote/Election:

  • Site 2: Pine Bush Fire House (Station 1), in accordance with the agreed upon services on file with the District Clerk dated February 28, 2019, and further authorizes Superintendent of Schools to sign all applicable documents.
  • Site 3: Circleville Evangelical Presbyterian Church, in accordance with the agreed upon services on file with the District Clerk dated March 18, 2019, and further authorizes Superintendent of Schools to sign all applicable documents.

 5.           Designation / Disposition of Surplus Property

The Board of Education will be asked to authorize the following disposition of property:

Recommend the Board of Education designate the following surplus vehicles as submitted at the request of James Licardi Director of Facilities, III and submitted by Michael Pacella, as unusable in accordance with Policy #5250 SUBJECT: Disposition of Surplus Property, and authorize the disposition of said vehicles to be sold through a municipal auction, under the direction of Michael Pacella , Assistant Superintendent for Business. 

  •            2001 Dodge VIN 3B6MF36631M585284
  •             2004 Ford VIN 1FDSE35L24HA47502
  •             1996 Ford VIN 2FDKF38F6TCA65817

Recommend the Board of Education designate 167 student desks in the modular building formerly known as the STARS building at the request of James Licardi Director of Facilities, III and submitted by Michael Pacella, as unusable in accordance with Policy #5250 SUBJECT: Disposition of Surplus Property, and authorize the disposition of said property, under the direction of Michael Pacella , Assistant Superintendent for Business. 

6.            Approval of Overnight Trips

Recommend the Board of Education approve the following overnight trip requests:

  • Board approval of an overnight trip request submitted by Lori Stapleton, Coordinator of the Odyssey of the Mind Program for two (2) school teams to travel to Lansing, Michigan, to participate in the Odyssey of the Mind World Finals Competition. One (1) championship team from E. J. Russell Elementary School and one (1) championship team from Crispell Middle School to participate in the trip to Michigan that is scheduled for May 21, 2019 through May 26, 2019. Approximately fourteen (14) students and five (5) chaperones plan to participate, providing an approx. student/chaperone ratio of 3:1. The student cost is zero. Funding of trip is through OM World Finals Account, district funds and fund raising efforts.
  • Board approval of an overnight trip request submitted by Principal Aaron Hopmayer for twelve (12) students to travel to West Springfield, MA to participate in the Student Showcase and Manufacturing Trade Show at the Eastern States Exposition Center. This trip is scheduled for May 15, 2019 through May 16, 2019. Approximately twelve (12) students and four (4) chaperones plan to attend, providing an approx. student/chaperone ratio of 3:1. The student cost is zero, all expenses are coved by SME (Society of Manufacturing Engineers).

7.            Upcoming Board Meetings, Events / Old, New Business / Updates

Upcoming board meetings and events will be announced Tuesday evening:

The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

                Board Meetings:             

Tuesday, May 14, 2019, 7:00 PM Pine Bush High School

  • SCHOOL BUDGET PUBLIC HEARING ON 2019-2020 BUDGET AND REGULAR BOARD MEETING
  • School Board Candidate Statements

Candidates running for a seat on the school board will be introduced at the May 14th meeting. Each candidate will be provided with approximately three (3) minutes to present their personal statement regarding their candidacy.

Tuesday, May 28, 2019, 7:00 PM Pine Bush High School

  • Recognition of Tenure Recipients

Other Important Dates

Tuesday, April 30, 2019, 6:00 PM Pine Bush HS Cafeteria

  • Community Summit – Portrait of a Graduate
  • RSVP to Jayna McAteer at jayna.mcateer@pinebushschools.org or 744-4018

Thursday, May 2, 2019, Anthony’s Pier 9, New Windsor 6 p.m.

  • MHSSC Annual Meeting and Awards Dinner
  • Presentation of Award for Excellence in Teaching
  • RSVP to Jayna McAteer or Debbie June

Tuesday, May 21, 2019, Annual Budget Vote and Election – Polls Open 6:00 AM to 9:00 PM

  • ELECTION DISTRICT NO. 1: Walker Valley Fire House
    (Residents of the Towns of Gardiner and Shawangunk)
    (Address: 3679 State Route 52, Walker Valley, NY   12588)
  • ELECTION DISTRICT NO. 2: Pine Bush Fire House (Station 1) (previously Pine Bush HS)
    (Residents of the Towns of Crawford and Montgomery)
    (Address: 2405 State Route 52, Pine Bush, NY   12566)
  • ELECTION DISTRICT NO. 3: Circleville Evangelical Presbyterian Church (previously Circleville Elementary) 
    (Residents of the Towns of Mt. Hope and Wallkill)
    (Address: 890 Goshen Turnpike, Circleville, NY   10919)
  • ELECTION DISTRICT NO. 4: Town of Mamakating Park in Bloomingburg
    (Residents of the Town of Mamakating)
    (Address: 27-29 Mamakating Rd. Bloomingburg, NY   12721)

Wednesday, June 5, 2019, OCSBA Annual Meeting & Dinner, 6:00 PM – 9:00 PM
At Hickory Hill Golf Course, Warwick, NY 

  • Guest Speaker Inaudy Esposito, Exec. Director, Orange County Human Right Commission
  • Educational Leadership – Focus on Diversity & Inclusiveness
  • Regular Business Adoption of 2019-20 OCSBA Budget/and Officers
  • Recognition of Retiring Board Members

Old/New Business/Updates

Voter Registration:

Qualified voters can personally register in any of the District school buildings during regular school hours until May 9, 2019. In addition, personal registration will be conducted on May 9, 2019 between the hours of 4 p.m. and 8 p.m. in the District Office. Further, any qualified voter can register with their respective County Board of Elections at any time prior to voting in a school election.

 

IV.          Business & Finance

1.            Claim Auditor’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted: 

Claims Auditor’s Report covering Warrant # 0063 dated 3/29/2019 check run authorizing payments in the amount of $ 1,466,184.00

  • Cafeteria Fund (11 checks 004819-004829)         $  31,868.49
  •  Crispell SAF (3 checks 002280-002282)   $   1,659.08 
  •   HS Activity Fund (5 checks 003795-003799)   $ 2,600.00
  • Trust & Agency Acct. (1 check 003884)   $ 489.80         
  • CVMS Activity Fund (1 check 00001638)    $ 143.85
  • Federal Fund (1 check 002424)   $  100.00
  • General Fund (67 checks 057624 -057690)   $  1,416,618.78
  • District Activity AC (2 checks 004518-004519)   $   12,704.00

             Total       $   1,466,184.00

 

Claims Auditor’s Report covering Warrant # 0064 dated 4/5/2019 check run authorizing payments in the amount of $ 1,625,447.62

  • Cafeteria Fund (5 checks 004830-004834)       $  36,672.15
  • Crispell SAF (2 checks 002283-002284)   $  343.78
  • HS Activity Fund (5 checks 003800-003804)   $ 4,824.83
  •  Trust & Agency Acct. (0 checks)    $  14,601.49
  • CVMS Activity Fund (2 check 00001639-001640)    $  1,273.68         
  • Federal Fund (13 check 002425-002437)    $  100,695.00                          
  • General Fund (103 checks 057691 -057793)   $   1,460,992.69 
  • District Activity AC (5 checks 004520-004524)   $  6,044.00

          Total     $     1,625,447.62

 

Claims Auditor’s Report covering Warrant #0065 dated 04/10/2019 payroll authorizing payments in the amount of $ 901,223.24

  • Trust & Agency Acct. (8 checks 003885-003892)     $   901,223.24

         Total        $  901,223.24

 

2.            District Treasurer’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following District Treasurer’s Reports for the period March 1, 2019 through March 31, 2019.

General Fund Reports: 

  • Monthly Treasurer’s Reports / Transfers
  • Budget Status

Monthly Treasurer’s Reports / Budget Status for:

  • School Lunch Fund
  • Capital Fund      
  • Federal Fund

Monthly Treasurer’s Reports for:

  • Trust & Agency Fund     
  • District-wide Activity Fund
  • Student Activity Funds for: Pine Bush High School,  Circleville Middle School and Crispell Middle School
  • Expendable Trust Fund (Scholarships)
  • Academy of Finance
  • Human Services Academy
  • Debt Service

 

3.            Approval / Orange-Ulster BOCES Cooperative Bid Resolution

Recommend the Board of Education approve the following resolution for adoption which will give Orange-Ulster BOCES authority to cooperatively bid items and services on Pine Bush’s behalf. The resolution covers the period July 1, 2019 through June 30, 2020. This time period aligns the resolution so it corresponds with the school district’s fiscal year.

RESOLUTION: Orange-Ulster BOCES Cooperative Bid

                WHEREAS, it is the plan of a number of public school districts in Orange, Ulster, and Sullivan Counties, in New York to bid jointly General Supplies, Paper Supplies, Cafeteria Supplies, Custodial Supplies, Health Supplies, Milk, Ice Cream, Bread, Technology Supplies/Equipment and other services and supplies as may arise for the period beginning July 1, 2019- June 30, 2020.

WHEREAS, the Pine Bush Central School District  is desirous of participating with other school districts in Orange, Ulster and Sullivan Counties in the joint bidding of the Commodities as authorized by General Municipal Law, Section 119-0, and,

WHEREAS, the Pine Bush Central School District wishes to appoint a committee to assume the responsibility for drafting of specifications, advertising for bids, accepting and opening bids, tabulating bids, reporting the results to the Boards of Education and making recommendations thereon;

therefore, 

BE IT RESOLVED, that the Board of Education of the Pine Bush Central School District hereby appoints Orange-Ulster Cooperative Bid Committee to represent it in all matters related above, and, that  Michael Pacella  is hereby appointed as the school districts representative to Orange-Ulster Cooperative Bid Committee.

BE IT FURTHER RESOLVED, that the Pine Bush Central School District Board of Education authorizes the above mentioned committee to represent it in all matters leading up to the entering into a contract for the purchase of the above mentioned commodities, and,

BE IT FURTHER RESOLVED, that the Pine Bush Central School District Board of Education agrees to assume its equitable share of the costs of the cooperative bidding, and,

BE IT FURTHER RESOLVED, that the Pine Bush Central School District Board of Education agrees (1) to abide by majority decisions of the participating districts on quality standard; (2) that unless all bids are rejected, it will award contracts according to the recommendations of the committee; (3) that after award of contract (s) it will conduct all negotiations directly with the successful bidder(s).

Date: April 25, 2019

 

      4.       Approval for Authorization of Withdrawal from Tax Certiorari Reserve Fund     

Recommend the Board of Education authorize a withdrawal from the Pine Bush Central School District Tax Certiorari Reserve Fund in order to resolve the Stipulation and Order Settlement received for the following property. The settlement is for the school tax years listed below and is based on the lowering of the property assessment for each year.

                Town of Crawford

 Name        School year     S-B-L       Old Assessment   New Assessment Refund Amount

YYY Properties    2016-2017     24-1-26    $98,900.00   $90,000.00                   $533.04                        

PO Box 518 Chester, NY 10918    

2017-2018     24-1-26          $98,900.00           $90,000.00   $528.76                                                                        

 2018-2019     24-1-26       $98,900.00           $87,750.00     $670.61

        Total Refund:       $1,732.41

 

      5.       Health & Welfare Services Contract

Recommend the Board of Education approve the Health & Welfare Services Contract for the 2018-2019 school year with the Kingston City School District at a per student cost of $ 989.00. The contract covers 1 student who is a Pine Bush resident attending a non-public school within the Kingston City School District for a total contract cost of $989.00 (1 student has been verified.)

 

6.       2017 Smart Schools – Phase 2 Bid Awards

Recommend the Board of Education award the following 2017 Smart Schools Phase 2 contracts:

2017 Smart Schools Phase 2 Re-Bid Contract No.1 – Electrical Construction awarded as follows:

    J&J Sass Electric, Inc.                    $802,500.00

2017 Smart Schools – Phase 2 Contract No.2 – Mitel Phone System be awarded via Sourcewell Contract #040314-MBS as follows:

Twinstate                                                                               $  44,381.98

 

7.        Authorize Funding/Terms & Conditions – Non-Affiliate Employees

Recommend the Board of Education authorize the funding of the Terms and Conditions Between the Pine Bush Central School District and the Non-Affiliated Employees (Food Service and General Fund), noting the agreement covers a five-year period of time from July 1, 2019 through June 30, 2024.

                *****     Public Participation     *****

   V.         Consideration of Executive Session

  VI.        Adjournment

Pine Bush Central School District
State Route 302, Pine Bush, NY 12566
Phone: (845) 744-2031
Fax: (845) 744-6189
Tim O. Mains
Superintendent of Schools
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