April 16, 2020 Meeting Minutes

Pine Bush Board of Education –April 16, 2020

REGULAR MEETING –Recorded at District Office Meeting Live Streamed with attendance via Google Meet Hangouts / Posted to Website with Closed Caption Due to the Current Emergency/Meeting Closed to Public

Members Present:

  • Gretchen Meier, President
  • Cara Robertson, Vice President
  • Kristin Graessle
  • Kristi Kheiralla
  • Dori Johnson
  • Ross Tompkins
  • Matthew Watkins

Members Absent:

  • None

Others Present:

  • Tim Mains, Superintendent of Schools
  • Donna Geidel, Assistant Superintendent for Instruction
  • Michael Pacella, Assistant Superintendent for Business
  • Ryan Reed, Executive Director for Personnel and Data
  • John Hicks, Director of Educational Technology
  • Linda Smith, Communications Rep
  • Deborah June, District Clerk
  • Approximately 0 residents/students/staff members

 

Call to Order

The meeting was called to order by President Gretchen Meier with the following motion offered:

MOVED by Trustee Kheiralla, second by Trustee Robertson, that the Board of Education open the regular meeting at approximately 6:32 PM

YES – 6 NO – 0 MOTION CARRIED (M.Watkins arrived approx. 7:45 p.m.)

Consideration of Executive Session

MOVED by Trustee Kheiralla, second by Trustee Robertson, that the Board of Education adjourn to
executive session at approximately 6:33 PM regarding a Contract Matter.

YES – 6 NO – 0 MOTION CARRIED

Adjourn Executive Session

MOVED by Trustee Robertson, second by Trustee Johnson, that the Board of Education adjourn from executive session at approximately 6:58 PM.

YES – 6 NO – 0 MOTION CARRIED

Regular Session Resumes / Welcome and Pledge of Allegiance

MOVED by Trustee Graessle, second by Trustee Robertson, that the Board of Education resume the regular session of the meeting noting the time at approximately 7:05 PM.

YES – 6 NO – 0 MOTION CARRIED

President Gretchen Meier welcomed all to the regular meeting, and requested all stand for the Pledge of Allegiance.

 

Approval of Minutes

MOVED by Trustee Graessle, second by Trustee Robertson, that the Board of Education approve the minutes from the March 10, 2020 and March 24, 2020 regular board meetings, and March 18, 2020 special board meeting as submitted by the District Clerk.

YES – 6 NO – 0 MOTION CARRIED

 

Reports, Recommendations of the Superintendent of Schools

Approval Orange-Ulster BOCES 2020-2021 Administrative Budget

Moved by Trustee Robertson, and Second by Trustee Kheiralla, that the Board of Education approve the following resolution:

RESOLVED, that the Pine Bush Central School District Board of Education cast its vote to approve the Orange-Ulster BOCES 2020-2021 Administrative Budget in the amount of $7,540,018 and that the District Clerk is hereby authorized to execute the certification of such vote and transmit such certification to the Orange-Ulster BOCES District Clerk at 53 Gibson Road, Goshen, NY 10924 or sharleen.depew@ouboces.org .

YES – 6 NO – 0 MOTION CARRIED

ROLL CALL:

  • C.Robertson (Yes),
  • K. Kheiralla (Yes),
  • K.Graessle (Yes),
  • R. Tompkins (Yes),
  • D.Johnson (Yes),
  • G. Meier (Yes)

(Six of seven members in attendance at the time of this vote).

Election of Three (3 ) Orange-Ulster BOCES Board Members

The Pine Bush C.S.D. Board of Education cast its vote for each vacancy to be filled in the election of three (3) members of the Orange-Ulster Board of Cooperative Educational Services. The following action was taken:

Moved by Trustee Robertson, and Second by Trustee Graessle, that the Pine Bush CSD Board of Education cast one vote for each of the following individuals to fill the seats in the election of three (3) members to the Orange-Ulster Board of Cooperative Educational Services, and that the District Clerk is hereby authorized to execute the certification of election and transmit certification to the Orange-Ulster BOCES District Clerk at 53 Gibson Road, Goshen, NY 10924 or sharleen.depew@ouboces.org

  • Martha Bogart, Goshen CSD [ X ]
    PO Box 274
    Goshen, NY 10924
  • Larry Berger, Cornwall CSD [ X ]
    164 Main Street
    Cornwall, NY 12518
  • David Eaton, Warwick CSD [ X ]
    5 Cowdrey Street
    Warwick, NY 10990

YES – 6 NO – 0 MOTION CARRIED

ROLL CALL:

  • C.Robertson (Yes),
  • K. Kheiralla (Yes),
  • K.Graessle (Yes),
  • R. Tompkins (Yes),
  • D.Johnson (Yes),
  • G. Meier (Yes)

(Six of seven members in attendance at the time of this vote).
Brief 2 min. Recess to call in results to O-U BOCES)

 

Consent Agenda

MOVED by Trustee Johnson, second by Trustee Robertson, that the Board of Education approve the following revised Consent Agenda and addition to the consent agenda as submitted by the Superintendent of Schools:

Resignation

Administrative

  • Ryan Reed, resignation from his position as a 1.0 FTE Executive Director of Human Resources and Data, effective at the close of business on May 15, 2020.  

 

Resignation

Instructional

  • Arlene Santaniello, resignation, for the purpose of retirement, from her position as a 1.0 FTE Teacher Special Education, effective at the close of business on June 30, 2020.  
  • Donna Boncek, resignation, of for the purpose of retirement, from her position as a 1.0 FTE Teacher Kindergarten, effective at the close of business on June 30, 2020.  
  • Linda Alteio, resignation, for the purpose of retirement, from her position as a 1.0 FTE Speech Teacher, effective at the close of business on June 30, 2020. 
  • Barbara Bergin, resignation, for the purpose of retirement, from her position as a 1.0 FTE Teacher elementary, effective at the close of business on June 30, 2020.  
  • Margaret Przybocki, resignation, for the purpose of retirement, from her position as a 1.0 FTE Teacher Elementary, effective at the close of business on June 30, 2020. 
  • Lisa Sorrentino, resignation, for the purpose of retirement, from her position as a 1.0 FTE Teacher Secondary, effective at the close of business on June 30, 2020.  
  • Rose Cummings, resignation, for the purpose of retirement, from her position as a 1.0 FTE Teacher-Special Education, effective at the close of business on June 30, 2020.  
  • Rosemarie Bartlett, resignation, for the purpose of retirement, from her position as a 1.0 FTE Teacher Special Education, effective at the close of business on June 30, 2020.
  • Halina Velkovska, resignation, for the purpose of retirement, from her position as a 1.0 FTE Teacher-ESOL, effective at the close of business on June 30, 2020.

 

Non- Instructional

  • Catherine Smith, resignation, for the purpose of retirement, from her position as a 1.0 FTE Occupational Therapists effective at the close of business June 30, 2020.  

 

Appointments

Per Diem Substitutes

Board approval for the appointment of the following individuals as per diem substitutes effective April 2, 2020 at board approved per diem substitute rates:

  • Angela Schuster

YES – 6 NO – 0 MOTION CARRIED

 

CSE and CPSE Placement Recommendation

MOVED by Trustee Robertson, second by Trustee Johnson, that the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Tompkins.

YES – 6 NO – 0 MOTION CARRIED

 

PRESENTATION: CAPITAL IMPROVEMENTS PROJECT (CIP)

Superintendent Tim Mains (assisted by Terry Damon, Owner Representative) provided a PowerPoint update of the current Capital Improvements Project. A handout was also provided illustrating the scheduling and timeline of the phases. In opening, Mr. Damon introduced himself and stated he was pleased  to be working with the district. He also mentioned the Central Design Committee did a terrific job in moving this project along. Highlights of the presentation included the following:

REVIEW, UPDATES, AND PROGRESS:

OVERVIEW OF THE REFERENDUM

On May 21, 2019 the voters approved the proposed Repairs and Renovations projects at each of the District’s educational buildings totaling $44,875,000 (total project cost).

  • Pine Bush High School – $14,152,817
  • Circleville MS – $9,022,444
  • Pakansink Elementary – $5,521,795
  • Circleville Elementary – $3,896,566
  • EJ Russell Elementary – $5,592,174
  • Pine Bush Elementary – $3,544,545
  • Crispell MS – $3,144,659

PROGRESS UPDATE

Tasks completed since the approval of the Referendum:

Owners Representative RFP issued; AD Planning & Management hired
Developed revised Phasing & Sequencing Plan

  • To ensure work remained manageable throughout length of project
  • To align specs for NYSED’s plan review and permitting process
  • To frame CM service level & staffing for CM RFP

Construction Manager RFP issued; The Pike Company hired Prioritized Major Scopes of Work to develop work plans & schedules for each building
Roofing & Emergency Generator Projects designed & submitted to NYSED

  • Selected because this work could be done in 2020

Roof scans completed as part of the design process for the Roofing projects

MAJOR SCOPES OF WORK

The following scopes of work represent approximately 80% of the Referendum

  • Site Work – $9,916,960
  • Roof Replacements – $6,054,422
  • Locker/Team Room Renovations – $4,766,608
  • Masonry Repairs & Repointing – $3,210,800
  • Window Replacements – $3,138,262
  • Power Upgrades/Emergency Generators $2,031,588
  • Ceiling Replacements – $1,685,384
  • STEM Labs – $1,603,812
  • AHU/Pool Equipment – $1,504,800
  • Boiler Replacements – $1,440,000
  • Secured Vestibules – $1,116,880

PRIORITIZATION OF WORK

  • Priority Building Conditions Survey Work/Building Code/ADA
  • Roofing
  • Generators
  • Secured Vestibules
  • Building Envelop Masonry Repairs/Repointing/Windows/Exterior Doors
  • Site Work
  • Boiler Replacement CES
  • Power Upgrades, AHU/Mechanical
  • Locker Room Renovations
  • Ceiling Replacements CVMS, CES, PAK
  • Ceilings at HS and STEM Lab
  • Pool Equipment

OVERVIEW OF PHASES

Phase 1 – 2020

  • Design, Permitting, Bid/Award and Construction of the 4 Roof Projects (CVMS, EJR, PAK & PBHS) plus Emergency Generator Projects at PBE & PBHS.
  • Design, Estimating and Permitting for the Group 1 Schools – Circleville MS, Circleville Elementary, Pakansink and the Pine Bush HS.

Phase 2 – 2021

  • Bid, Award and start Construction of the Group 1 Schools – Circleville MS, Circleville Elementary, Pakansink Elementary & Pine Bush HS.
  • Design, Estimating and Permitting for the Group 2 Schools – Crispell MS, EJ Russell and Pine Bush Elementary.

Phase 3 – 2022

  • Bid, Award and start Construction of the Group 2 Schools – Crispell MS, EJ Russell and Pine Bush Elementary.
  • Completion & Close-out of the CES and PAK Projects.
  • Continuation of the Construction at the Circleville MS and Pine Bush HS

Phase 4 – 2023

  • Completion & Close-out of the Crispell, EJR, PBE, CVMS and PBHS Projects.

Next was a review of the phasing and sequencing chart. The presentation continued with the following:

PRIME CONTRACTING APPROACH

Group 1 Schools

Pine Bush High School – 1 set of Prime contracts – GC, Electrical, Mechanical & Plumbing, CVMS, CES & PAK– 1 set of combined Prime Contracts – GC, Electrical, Mechanical & Plumbing

Group 2 Schools

EJR, PBE & Crispell MS – 1set of Prime Contracts – GC, Electrical. Mechanical & Plumbing.

All Prime contracts bid with a base bid & prioritized alternates

The District is also considering awarding separate Prime Contracts for Site Work.

In closing, a review of what is planned for the next 90 days:

  • Central Design Committee (CDC) Meetings conducted thru Google Hangout;
    Input on certain scopes of work obtained thru User Group Meetings scheduled as part to the CDC Meetings;
  • CPL continues work on the Design Development plans for the Group 1 Schools;
  • The Pike Company (CM) participates in the CDC Meetings;
  • ADPM, CPL, Pike and Jim Licardi meet prior to and/or after CDC Meetings to continue work on developing base bid scopes of work and alternate recommendations;
  • Design Development plans are scheduled to be completed by May 15 th , so the first set of cost estimates can be prepared by the Pike Company.

At the conclusion of the presentation, a board member inquired as to whether all construction workers are considered essential for education, the answer was yes, to my understanding. Mr. Damon and Mr. Mains were thanked for the presentation.

PRESENTATION: NYS BUDGET IMPACT

Superintendent Tim Mains provided a PowerPoint illustrating the new NYS Budget and its impact on the school district. The highlights of this presentation entitled NYS Budget Impact-A Dark Cloud included the
following:

FINAL NYS BUDGET HARD ON SCHOOLS:

Froze Foundation Aid at current year’s level
The $96 million increase in school spending:

  • Increase is all in expense-based aid
  • Represents .35% increase year to year

Includes “Pandemic Adjustment”

  • Reduces State Aid for all NY Schools by $1.1 billion
  • Reduces PB’s State Aid by $655,836
  • Offset by federal CARES Restoration
  • But means next year we start $1.1 billion further behind

CONTAINS POTENTIAL FURTHER REDUCTION:

State can further reduce aid to localities, including school districts, if:

  • Revenue comes in >1% bellow budget
  • Expenses rise >1% above budget

Three Assessment periods:

  • April 1 – April 30
  • May 1 – June 30
  • July 1 – December 31

So we do not recommend adopting a budget until at least after 1 st Assessment Period.

STATE BUDGET DID HAVE SOME POSITIVES:

  • REJECTED: Cuomo’s proposal to consolidate 10 reimbursable and categorical aids into Foundation Aid
  • REJECTED: Cuomo’s proposal to create new Building Aid tier and to disallow some aidable costs
  • REJECTED: Proposal to adjust the Transportation Aid formula and limit aidable costs
  • REMOVED: Previous new addition of Paid Time Off for voting for all public employees

STATE BUDGET UNKNOWNS:

Elimination of state’s share of costs to CSE placements outside of NYC

  • Previously state covered 18.424%
  • Now Districts must pick up that cost

Expansion of Civic Service Education

  • Requires instruction in civics education and values, history of diversity and religious freedom

Bans use of styrofoam (polystyrene) products, including food service containers and loose fill packaging (including in schools)

A brief conversation at the conclusion of the presentation. Mr. Mains was thanked for the update. It was stated that we will proceed with caution.

Presentation: Final Budget Segment for 2020-2021

Presentation of Final Proposed 2020-2021 Budget

Board Feedback regarding Proposed Budget

Superintendent Tim Mains and Assistant Superintendent for Business, Michael Pacella, presented to the Pine Bush CSD Board of Education the Final Proposed 2020-2021 Budget, followed by feedback from the Board of
Education. Some highlights of the presentation entitled 2020-2021 Proposed Budget and Property Tax Report Card included the following:

  • “FINAL PROPOSED BUDGET”
  • Maintains the strong educational standards of Pine Bush;
  • Maintains current class sizes;
  • Defers expansion of Foreign Language in Middle Schools;
  • Continues our efforts to minimize out of district special education placements by expanding in-district offerings;
  • Begins formal funding of the District’s Strategic Plan;
  • Minimizes property tax impact based on current economical conditions by proposing a full percent less than the NYS allowable tax cap.

FINAL PROPOSED 20-21 INCLUDES:

  • Addition of 1.0 Social Worker – ALL ELEMENTARY
  • Addition of 2.0 Behavioral Aides – DISTRICT
  • Addition of .5 Music Teacher – PBHS
  • Addition of 1.0 ENL Teacher – CRISPELL
  • Addition of 1 club – CRISPELL
  • Addition of summer services for CASTLE classes
  • Creation of a Kindergarten ABLE Class – CES
    Includes 4-6 students back from BOCES; 1 Teacher; 2 T/A’s; 1 Occupational Therapist; Summer costs
  • Additional Technology costs to enhance Cybersecurity
  • Initial funding for District’s Strategic Plan
  • Increase for Summer Academies
  • Savings from Teacher retirements

FINAL PROPOSED 20-21 NOT INCLUDED:

  • Addition of 2.0 Spanish Teachers – Delay 7 th Grade roll out
  • Addition of 1.0 Music Teacher – PAK/CES
  • Addition of 1.0 Spec. ED Teacher – PBHS
  • Addition of 1.0 CTECH (School-to-Work) Teacher – PBHS
  • School-to-Work PD
  • Data Wise Training (absorbed in School Improvement Grant)
  • K-12 Coding Resources (absorbed in Instructional Budget)
  • Flexible Furniture cut in half to $50,000
  • Any draw from Unrestricted Fund Balance

SUMMARY OF STAFFING CHANGES:

Additions:

  • 1.0 FTE – Social Worker
  • 2.0 FTE – Behavioral Aides
  • 1.0 FTE – ENL Teacher
  • .5 FTE – Music Teacher
  • 1.0 FTE – Elementary Spec. Ed. Teacher (ABLE class)
  • 2.0 FTE – Teacher Assistants (ABLE class)
  • 1.0 FTE – Occupational Therapist (ABLE class)

Reductions:

  • 1.0 FTE – Elementary Teacher (through attrition)
  • 1.0 FTE – Secondary Spec. Ed. Teacher (through attrition)
  • 6.5 FTE Net Increase

 

CHANGES FROM PRIOR YEAR BUDGET:

  • 2019-2020 Approved Budget $118,775,551
  • 2020-2021 Proposed Budget $121,587,157
  • Dollar Change $ 2,811,606
  • Percentage Change 2.37 %

BREAKDOWN OF PROPOSED BUDGET $ 121,587,157

  • Program – 78.55%
  • Capital – 10.89%
  • Administrative: 10.56%

The presentation continued with a review of the State Aid and Taxes as % of Budget beginning year 2010-2011 to the projected 2020-2021. A graph chart was next provided illustrating budget support from State Aid. This information was shown with a graph line of the budget, state aid, and taxes from the years of 2010-11 to the projected 2020-21. A review was then provided with a budget to budget comparison from 2019-20 to 2020-21, with a breakdown of expenditures and revenues, with final budget numbers compared as follows:

Totals

  • 2019-20 $118,775,551
  • 2020-21 $121,587,157
  • Percentage Change: 2.37%

A proposed budget breakdown from 2019-20 to 2020-21 was provided as follows:

                      2019-20                             2020-21

  • Salaries    $ 53,800,530                $ 55,551,504
  • Equipment $ 499,400                    $ 549,400
  • Contractual $ 14,290,959            $ 14,003,851
  • Materials/Supplies $1,056,819   $ 1,190,977
  • Software $ 151,993                            $ 152,293
  • Tuition $ 2,375,500                           $ 2,570,000
  • Textbooks $ 522,780                       $ 533,780
  • BOCES $ 12,765,421                         $ 12,761,298
  • Benefits $ 28,402,533                     $ 28,905,540
  • Debt $ 4,564,616                                $ 4,992,514
  • Trans to Other Funds $ 345,000 $ 376,000

TOTALS      $118,775,551                 $121,587,157

Additional Funding to support programs was illustrated showing Federal and State Grants totaling in the amount of $ 2,551,752.

The Property Tax Report Card for 2020-21 was presented next. An illustration was provided showing a breakdown of what was budgeted for 2019-20, proposed for 2020-21, and percentage change as follows:

  • 2019-20 $118,775,551
  • 2020-21 $121,587,157
  • Percentage Change: 2.37%

Also included in the breakdown was the following: Proposed levy to support the budget, Permissible exclusions, Total allowable tax levy limit, as well as Tax Levy, Student enrollment, and consumer price index. Further review included projected numbers from 2019-20 to estimated numbers for 2020-21 with regard to adjusted restricted fund balance, assigned appropriated fund balance, adjusted unrestricted fund balance, as well as, unrestricted fund balance as a percentage of the budget.

In conclusion, a review of the district’s poll sites was provided noting a date for the vote/election is yet to be determined. A brief conversation during and after the presentation ensued. Some of the following comments and
questions included the following: Clarification regarding the summer academies and the possible need for an additional Social Studies teacher, K-12 coding, furniture and consideration to cut back to assist Science, concerns
regarding the use of unrestricted funds and the need for further discussion regarding Fund Balance.

It was also mentioned that we still have no direction at this time pertaining to the vote/election. Some proposals have been presented to the state from particular state groups, however, there is still no decision at this time.
Mr. Mains and Mr. Pacella were thanked for their presentation.

 

Upcoming Board Meetings, Events / Old, New Business / Updates announced:

The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted. Any changes will be posted on our District Website.

Regular Board Meetings:

  • Tuesday, April 28, 2020, 7:00 PM (Due to the State of Emergency – meeting will be closed to public and live televised at District Office)
  • Tuesday, May 12, 2020, 7:00 PM at Pine Bush High School (If still in a State of Emergency – meeting closed to public and televised at District Office).

Other Important Information

  • Annual Budget Vote and Election – Date T/B/D
  • Annual Budget Vote and Election – Polling Sites T/B/D

 

Old/New Business/Updates

Voter Registration:

Any qualified voter can register with their respective County Board of Elections at any time prior to voting in a school election. The voter registration form can be printed from their website and mailed to your County Board of Elections.

Mr. Mains expressed his thanks and appreciation for the excellent work of our staff during these difficult times. He thanked staff for their assistance, as well as Donna Geidel and Michael Pacella (Assistant Superintendents). He stated how very proud he was of all of the Pine Bush staff and thanked everyone for
their efforts, including that of communications representative Linda Smith.

Also noted that the district received a large donation of bags of “popcorners” for distribution. The district made and supplied 1,200+ face shields for staff, community, and first responders. Spoke of acts of kindness by employees, one in particular Jayna McAteer. He continued by mentioning the ongoing distribution of food at Pine Bush High School and Circleville Middle School and distribution of masks, face shields, and chrome books at district office.

Update: Census 2020

Superintendent Tim Mains provided a PowerPoint update regarding Census 2020.

Business & Finance

Claim Auditor’s Reports

MOVED by Trustee Johnson, second by Trustee Kheiralla, that the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:

Claims Auditor’s Report covering Warrant # 0061 dated 3/17/2020 check run authorizing payments In the amount of $ 1,027,116.51

  • Cafeteria Fund (5 checks 005130-005134) $ 7,452.25
  • Crispell SAF (4 checks 002333-002336) 4,112.98
  • HS Activity Fund (1 checks 004014) 2,000.00
  • Federal Fund Acct. (2 check 002509-002510) 2,308.50
  • General Fund (104 checks 062819-062922) 1,009,175.48
  • District Activity AC (4 checks 004757-004760) 2,067.30

Total $ 1,027,116.51

Claims Auditor’s Report covering Warrant # 0062 dated 3/23/2020 check run authorizing payments In the amount of $ 1,182,044.61

  • Cafeteria Fund (8 checks 005135-005142) $ 22,158.33
  • Crispell SAF (1 check 002337) 318.31
  • HS Activity Fund (6 checks 004015-004020) 5,730.05
  • CVMS Activity Fund (3 checks 001661-001663) 3,480.80
  • General Fund (53 checks 062923-062975) 1,150,242.12
  • District Activity AC (1 checks 004761) 115.00

Total $ 1,182,044.61

Claims Auditor’s Report covering Warrant #0063 dated 03/25/2020 payroll authorizing payments in the amount of $ 1,138,741.03

  • Trust & Agency Acct. (14checks 004116-004129) $ 1,138,741.03

Total $ 1,138,741.03

Claims Auditor’s Report covering Warrant # 0064 dated 4/3/2020 check run authorizing payments In the amount of $ 1,960,445.29

  • Cafeteria Fund (8 checks 005143-005150) $ 124,463.65
  • Trust and Agency Acct. (0 checks) 834.12
  • Capital Fund (1check 001805) 20,000.00
  • General Fund (29 checks 062976-063004) 1,815,147.52

Total $ 1,960,445.29

YES – 7 NO – 0 MOTION CARRIED (inclusive of M.Watkins)

 

Approval / Orange-Ulster BOCES Cooperative Bid Resolution

MOVED by Trustee Robertson, second by Trustee Johnson, that the Board of Education approve the following resolution for adoption which will give Orange-Ulster BOCES authority to cooperatively bid items and services on Pine Bush’s behalf. The resolution covers the period July 1, 2020 through June 30, 2021. This time period aligns the resolution so it corresponds with the school district’s fiscal year.

RESOLUTION: Orange-Ulster BOCES Cooperative Bid

WHEREAS, it is the plan of a number of public school districts in Orange, Ulster, and Sullivan Counties, in New York to bid jointly General Supplies, Paper Supplies, Cafeteria Supplies, Custodial Supplies, Health Supplies, Milk, Ice Cream, Bread, Technology Supplies/Equipment and other services and supplies as may arise for the period beginning July 1, 2020- June 30, 2021.
WHEREAS, the Pine Bush Central School District is desirous of participating with other school districts in Orange, Ulster and Sullivan Counties in the joint bidding of the Commodities as authorized by General Municipal Law, Section 119-0, and,

WHEREAS, the Pine Bush Central School District wishes to appoint a committee to assume the responsibility for drafting of specifications, advertising for bids, accepting and opening bids, tabulating bids, reporting the results to the Boards of Education and making recommendations thereon; therefore,

BE IT RESOLVED, that the Board of Education of the Pine Bush Central School District hereby appoints Orange-Ulster Cooperative Bid Committee to represent it in all matters related above, and, that Michael Pacella is hereby appointed as the school districts representative to OrangeUlster Cooperative Bid Committee.

BE IT FURTHER RESOLVED, that the Pine Bush Central School District Board of Education authorizes the above mentioned committee to represent it in all matters leading up to the entering into a contract for the purchase of the above mentioned commodities, and,

BE IT FURTHER RESOLVED, that the Pine Bush Central School District Board of Education agrees to assume its equitable share of the costs of the cooperative bidding, and,

BE IT FURTHER RESOLVED, that the Pine Bush Central School District Board of Education agrees (1) to abide by majority decisions of the participating districts on quality standard; (2) that unless all bids are rejected, it will award contracts according to the recommendations of the committee; (3)
that after award of contract (s) it will conduct all negotiations directly with the successful bidder(s).

Date: April 16, 2020

YES – 7 NO – 0 MOTION CARRIED

Internal Auditors / RBT CPAs, LLP

MOVED by Trustee Johnson, second by Trustee Kheiralla, that the Board of Education acknowledge receipt and acceptance of the following two Internal Auditor final reports from RBT CPAs, LLP and District responses as recommended by the Audit Committee per their review on March 9, 2020 (noted as draft – submitted to BOE as final), as well as acknowledge the 2020-2021 Focus Area — Academies:

  • 2019-2020 Internal Audit Risk Assessment with District Responses
  • 2019-2020 Focus Area/Central Receiving with District Responses

YES – 7 NO – 0 MOTION CARRIED

 

Annual Approval of Audit Committee Charter

MOVED by Trustee Johnson, second by Trustee Kheiralla, that the Board of Education approve the annual review of the Audit Committee Charter, per recommendation by the Audit Committee, per their annual review on (September 23, 2019) noting there are no changes.

YES – 7 NO – 0 MOTION CARRIED

 

Approval of MOA with Local 74 United Services Workers Union

MOVED by Trustee Watkins, second by Trustee Robertson, that the Board of approve the following revised resolution: note date change*

NOW, THEREFORE, BE IT RESOLVED, that the Board of Education (“Board”) of the Pine Bush Central School District (“District”) does hereby approve the Memorandum of Agreement (associated with pay during school closure between March 16, 2020 until June 30, 2020* or the date that schools reopen)
between the District and Local 74 United Services Workers Union (“Union”), specific to Operations and Maintenance, Clerical, and Food Service Staff, dated April 16, 2020,as attached hereto; and 

BE IT FURTHER RESOLVED, that the Board authorizes the Superintendent to Execute said agreement Between the District and the Union pursuant to the Memorandum of Agreement on file with the District Clerk.

Date: April 16, 2020

YES – 7 NO – 0 MOTION CARRIED

 

Board Approval of Tax Refunds and SCAR Decisions

MOVED by Trustee Johnson, second by Trustee Robertson, that the Board of approve the following property tax refund based upon Small Claim Assessment Review (SCAR) decision authorizing reductions of the assessment:

Town of Shawangunk
Name   School   Yr   S-B-L   Old Assessment   New Assessment   Refund Amt

  • Roberto Colon 2019-2020 104.42-1-33 $25,000 $21,120 $454.86
    194 Lake Shore Dr. Pine Bush, NY 12566

YES – 7 NO – 0 MOTION CARRIED

 

Consideration of Executive Session

Hearing no matters for executive session, President Meier asked for a motion to adjourn.

Before closing, Superintendent Mains provided the definition ABLE which represents Academic-Behavioral-Learning-Environment, as discussed in one of the earlier presentations.

 

Adjournment

MOVED by Trustee Robertson, second by Trustee Johnson, that the Board of Education adjourn the regular meeting, noting the time at approx. 8:51 PM.

YES – 7 NO – 0 MOTION CARRIED

Deborah A June (electronically signed/daj)

Note: BOARD MEETINGS are video live recorded and can be viewed at www.pinebushschools.org  

 

  Deborah A. June, District Clerk
                    Pine Bush CSD

(Disclosure: Minutes with be printed on numbered minute paper and placed in the district minute books pending return to school).

Pine Bush Central School District
State Route 302, Pine Bush, NY 12566
Phone: (845) 744-2031
Fax: (845) 744-6189
Tim O. Mains
Superintendent of Schools
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