April 16, 2020 Agenda

PINE BUSH CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION REGULAR MEETING
Thursday, April 16, 2020 televised live at District Office via Goggle Meet Hangouts 7:00 p.m.

(Meeting is Closed to the Public Due to State of Emergency)

Consideration of Executive Session 6:30 p.m.
Anticipate Reconvening to Regular Session 7:00 p.m.

AGENDA
I. Call to Order        6:30 p.m.

Consideration of Executive Session 6:30 p.m.

Discussion re: Contract Matters

Anticipate Reconvening Regular Session 7:00 p.m.

II. Approval of Minutes

III. Reports, Recommendations of the Superintendent of School

1. Board of Education Votes – followed by brief 2 min recess to call in results:
Approve/Disapprove Orange-Ulster BOCES 2020-2021 Administrative Budget

Election of Three (3) Orange-Ulster BOCES Board Members
(Brief 2 min. Recess to Call in Results)

2. Consent Agenda

3. CSE/CPSE Placement Recommendation

4. Presentation: Capital Improvements Project (CIP)

5. Presentation: NYS Budget Impact

6. Presentation: Final Budget Segment for 2020-2021

  • Presentation of Proposed 2020-2021 Budget
  • Board Feedback regarding Proposed Budget

7. Upcoming Board Meetings, Events / Old, New Business / Updates

  • Update: Census 2020

IV. Business & Finance

1. Claims Auditor’s Reports

2. Approval / Orange-Ulster BOCES Cooperative Bid Resolution

3. Acknowledge Receipt and Acceptance of Internal Auditor Reports

4. Annual Approval of Audit Committee Charter

5. Approval of MOA with Local 74 United Services Workers Union

6. Board Approval of Tax Refunds and SCAR Decisions

V. Consideration of Executive Session

VI. Adjournment

 

MEMORANDUM Accompanying Board Agenda – April 16, 2020

AGENDA

I. Call to Order 6:30 p.m.

Consideration of Executive Session 6:30 p.m.

Discussion re: Contract Matters

Anticipate Reconvening Regular Session 7:00 p.m.

II. Approval of Minutes

The Board of Education will be asked to approve the minutes from the March 10, 2020 and March 24, 2020 regular board meetings, and March 18, 2020 special board meeting as submitted by the District Clerk.

III. Reports, Recommendations of the Superintendent of Schools

1. Approval/Disapproval Orange-Ulster BOCES 2020-2021 Administrative Budget

The Board of Education will be asked to approve or disapprove the following resolution:

  • Orange-Ulster BOCES 2020-2021 Administrative Budget

RESOLVED, that the Pine Bush Central School District Board of Education cast its vote to (approve/disapprove) the Orange-Ulster BOCES 2020-2021 Administrative Budget in the amount of $7,540,018 and that the District Clerk is hereby authorized to execute the certification of such vote and transmit such certification to the Orange-Ulster BOCES District Clerk at 53 Gibson Road, Goshen, NY 10924 or sharleen.depew@ouboces.org .
(Roll Call Vote)

Election of Three (3) Orange-Ulster BOCES Board Members
There are three (3), three-year term vacancies on the Board of Cooperative Educational Services to be filled at the annual election to be held on April 16, 2020.

The Pine Bush CSD Board of Education will be asked to act on the following:
Pine Bush C.S.D. Board of Education may cast one vote for each vacancy to be filled in the election of three (3) members of the Orange-Ulster Board of Cooperative Educational Services, and that the District Clerk is hereby authorized to execute the certification of election and transmit certification
to the Orange-Ulster BOCES District Clerk at 53 Gibson Road, Goshen, NY 10924 or sharleen.depew@ouboces.org. The candidates are listed below with school district of residence.
 

  • Martha Bogart [ ]
    PO Box 274
    Goshen, NY 10924
    Goshen CSD
  • Larry Berger [ ]
    164 Main Street
    Cornwall, NY 12518
    Cornwall CSD
  • David Eaton [ ]
    5 Cowdrey Street
    Warwick, NY 10990
    Warwick CSD

(Roll Call Vote) Followed by Brief 2 min. Recess will be taken to call in results to O-U BOCES)

2. Consent Agenda

  • Recommend the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools: ON WEBSITE

3. CSE and CPSE Placement Recommendation

  • Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Tompkins.

4. Presentation: Capital Improvements Project (CIP)

  • Superintendent Tim Mains will provide a PowerPoint update of the current Capital Improvements Project. A handout will be provide illustrating the scheduling and timeline of the phases.

5. Presentation: NYS Budget Impact

  • Superintendent Tim Mains will provide a PowerPoint illustrating the new NYS Budget and its impact on the school district.

6. Presentation: Final Budget Segment for 2020-2021

  • Presentation of Final Proposed 2020-2021 Budget
  • Board Feedback regarding Proposed Budget

Superintendent Tim Mains and Assistant Superintendent for Business, Michael Pacella, will present to the Pine Bush CSD Board of Education the Final Proposed 2020-2021 Budget, followed by feedback from the Board of Education.

7. Upcoming Board Meetings, Events / Old, New Business / Updates

Our upcoming board meetings and events to be announced Tuesday evening:

The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted. Any changes will be posted on our District Website.

Regular Board Meetings:

Tuesday, April 28, 2020, 7:00 PM (Due to the State of Emergency – meeting will be closed to public and live televised at District Office)

Tuesday, May 12, 2020, 7:00 PM at Pine Bush High School (If still in a State of Emergency – meeting closed to public and televised at District Office).

Other Important Information

  • Annual Budget Vote and Election – Date T/B/D
  • Annual Budget Vote and Election – Polling Sites T/B/D

Old/New Business/Updates

  • Voter Registration:

Any qualified voter can register with their respective County Board of Elections at any time prior to voting in a school election. The voter registration form can be printed from their website and mailed to your County Board of Elections.

  • Update: Census 2020

IV. Business & Finance

1. Claims Auditor’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:

Claims Auditor’s Report covering Warrant # 0061 dated 3/17/2020 check run authorizing payments In the amount of $ 1,027,116.51

  • Cafeteria Fund (5 checks 005130-005134) $ 7,452.25
  • Crispell SAF (4 checks 002333-002336) $4,112.98
  • HS Activity Fund (1 checks 004014) $2,000.00
  • Federal Fund Acct. (2 check 002509-002510) $2,308.50
  • General Fund (104 checks 062819-062922) $1,009,175.48
  • District Activity AC (4 checks 004757-004760) $2,067.30

Total $ 1,027,116.51

Claims Auditor’s Report covering Warrant # 0062 dated 3/23/2020 check run authorizing payments In the amount of $ 1,182,044.61

  • Cafeteria Fund (8 checks 005135-005142) $ 22,158.33
  • Crispell SAF (1 check 002337) $318.31
  • HS Activity Fund (6 checks 004015-004020) $5,730.05
  • CVMS Activity Fund (3 checks 001661-001663) $3,480.80
  • General Fund (53 checks 062923-062975) $1,150,242.12
  • District Activity AC (1 checks 004761) $115.00

      Total $ 1,182,044.61

 

Claims Auditor’s Report covering Warrant #0063 dated 03/25/2020 payroll authorizing payments in the amount of $ 1,138,741.03

  • Trust & Agency Acct. (14checks 004116-004129) $ 1,138,741.03

          Total $ 1,138,741.03

 

Claims Auditor’s Report covering Warrant # 0064 dated 4/3/2020 check run authorizing payments In the amount of $ 1,960,445.29

  • Cafeteria Fund (8 checks 005143-005150) $ 124,463.65
  • Trust and Agency Acct. (0 checks) $834.12
  • Capital Fund (1check 001805) $20,000.00
  • General Fund (29 checks 062976-063004) $1,815,147.52

          Total $ 1,960,445.29

2. Approval / Orange-Ulster BOCES Cooperative Bid Resolution

Recommend the Board of Education approve the following resolution for adoption which will give Orange-Ulster BOCES authority to cooperatively bid items and services on Pine Bush’s behalf. The resolution covers the period July 1, 2020 through June 30, 2021. This time period aligns the resolution so it corresponds with the school district’s fiscal year.

RESOLUTION: Orange-Ulster BOCES Cooperative Bid

WHEREAS, it is the plan of a number of public school districts in Orange, Ulster, and Sullivan Counties, in New York to bid jointly General Supplies, Paper Supplies, Cafeteria Supplies, Custodial Supplies, Health Supplies, Milk, Ice Cream, Bread, Technology Supplies/Equipment and other services and supplies as may arise for the period beginning July 1, 2020- June 30, 2021.
WHEREAS, the Pine Bush Central School District is desirous of participating with other school districts in Orange, Ulster and Sullivan Counties in the joint bidding of the Commodities as authorized by General Municipal Law, Section 119-0, and, WHEREAS, the Pine Bush Central School District wishes to appoint a committee to assume the responsibility for drafting of  specifications, advertising for bids, accepting and opening bids, tabulating bids, reporting the results to the Boards of Education and making recommendations thereon; therefore,

BE IT RESOLVED, that the Board of Education of the Pine Bush Central School District hereby appoints Orange-Ulster Cooperative Bid Committee to represent it in all matters related above, and, that Michael Pacella is hereby appointed as the school districts representative to OrangeUlster Cooperative Bid Committee.

BE IT FURTHER RESOLVED, that the Pine Bush Central School District Board of Education authorizes the above mentioned committee to represent it in all matters leading up to the entering into a contract for the purchase of the above mentioned commodities, and,

BE IT FURTHER RESOLVED, that the Pine Bush Central School District Board of Education agrees to assume its equitable share of the costs of the cooperative bidding, and,

BE IT FURTHER RESOLVED, that the Pine Bush Central School District Board of Education agrees  (1)to abide by majority decisions of the participating districts on quality standard; (2) that unless all bids are rejected, it will award contracts according to the recommendations of the committee; (3) that after award of contract (s) it will conduct all negotiations directly with the successful bidder(s).

Date: April 16, 2020

3. Internal Auditors / RBT CPAs, LLP

The Board of Education will be asked to acknowledge receipt and acceptance of the following two Internal Auditor reports from RBT CPAs, LLP and District draft responses, as recommended by the Audit Committee per their review on March 9, 2020, as well as acknowledge the 2020-2021 Focus Area — Academies:

  • Draft 2019-2020 Internal Audit Risk Assessment with draft District Responses
  • Draft 2019-2020 Focus Area/Central Receiving with draft District Responses

4. Annual Approval of Audit Committee Charter

Recommend the Board of Education approve the annual review of the Audit Committee Charter, per recommendation by the Audit Committee, per their annual review on (September 23, 2019) noting there are no changes.

5. Approval of MOA with Local 74 United Services Workers Union

  • Recommend the Board of Education approve the following resolution:

NOW, THEREFORE, BE IT RESOLVED, that the Board of Education (“Board”) of the Pine Bush Central School District (“District”) does hereby approve the Memorandum of Agreement (associated with pay during school closure between March 16, 2020 through June 30, 2020 or the date that schools reopen) between the District and Local 74 United Services Workers Union (“Union”), specific to Operations and Maintenance, Clerical, and Food Service Staff, dated April 16, 2020, as attached hereto; and

BE IT FURTHER RESOLVED, that the Board authorizes the Superintendent to Execute said agreement Between the District and the Union pursuant to the Memorandum of Agreement on file with the District Clerk.
Date: April 16, 2020

6. Board Approval of Tax Refunds and SCAR Decisions

Recommended the Board of Education approve the following property tax refund based upon Small Claim Assessment Review (SCAR) decision authorizing reductions of the assessment:

Town of Shawangunk
Name      School Yr      S-B-L   Old Assessment   New Assessment    Refund Amt

Roberto Colon     2019-2020      104.42-1-33      $25,000      $21,120      $454.86
194 Lake Shore Dr., Pine Bush, NY 12566

V. Consideration of Executive Session

VI. Adjournment

Pine Bush Central School District
State Route 302, Pine Bush, NY 12566
Phone: (845) 744-2031
Fax: (845) 744-6189
Tim O. Mains
Superintendent of Schools
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