Nov. 12, 2019 Agenda

BOARD OF EDUCATION 

REGULAR MEETING

Tuesday, November 12, 2019 at Pine Bush High School   

Consideration of Executive Session      5:00 p.m.

Anticipate Reconvening Regular Session     5:00 p.m.

AGENDA

I. Call to Order

Consideration of Executive Session    5:00 p.m.

Discussion: Supt’s Contract, Other Contracts, Personnel Matter, Potential Litigation

Anticipate Reconvening Regular Session   7:00 p.m.

 

II. Approval of Minutes

III. Reports, Recommendations of the Superintendent of Schools

1. Consent Agenda

2. CSE and CPSE Placement Recommendations

3. Presentation: Pine Bush CSD – School Nutrition        

                 *****     Public Participation     *****

4. Approval of Overnight Trip Request

5.    Approval of Amended Policy for Second Reading/Adoption

  • Amended Policy 3120

6.   Designation / Disposition of Surplus Library Books

7.   Upcoming Board Meetings, Events / Old, New Business / Updates

  • Continued Board Discussion – Strategic Goals

 

IV. Business & Finance

1. Claims Auditor’s Reports

2.    Approval of SCAR Assessment Reduction Decisions

3.    Correction of Errors / Tax Warrant

4.    Tax Collector’s Report

 *****     Public Participation     *****

VI. Consideration of Executive Session

VII. Adjournment

 

MEMORANDUM Accompanying Board Agenda – November 12, 2019

AGENDA

I.   Call to Order       5:00  p.m.

Consideration of Executive Session at District Office             5:00  p.m.

Discussion: Supt’s Contract, Other Contracts, Personnel Matter, Potential Litigation

-Anticipate Reconvening Regular Session      7:00 p.m.

 

 II.           Approval of Minutes

The Board of Education will be asked to approve the minutes from the October 22, 2019 regular board meeting as submitted by the District Clerk.

 

III.  Reports, Recommendations of the Superintendent of Schools

1.            Consent Agenda

Recommend the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools: ON WEBSITE

2.            CSE and CPSE Placement Recommendation                                       

Recommend the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Johnson.

3.            Presentation: Pine Bush CSD – School Nutrition:

Lyn Prestia, Director of Food Service will be in attendance to provide an update to the Board of Education on School Food and Nutrition. A PowerPoint will be provided that evening.                                                                                                       

           *****     Public Participation     *****

4.            Approval of Overnight Trip Request

Recommend the Board of Education officially approve the following anticipated overnight trip request:

Overnight trip request submitted by Coach John Barth and Coach Kathy Gallagher on behalf of the Girls Varsity Swim/Dive members to travel to Ithaca College, Aquatic Center, Ithaca, NY to compete in the NYSPHAA Girls Swimming & Diving Championships. The trip was scheduled for Thursday, November 21, 2019 through Saturday, November 23, 2019. Eight  (8) student athletes and two (2) chaperones plan to attend, providing an approx. 4:1 student/chaperone ratio, with an approximate cost per student: $165 (District-funded, State Championship).

5.            Approval of Amended Policy for Second Reading and Adoption

                 Amended Policy 3120

Recommend the Board of Education approve amended Policy 3120 for second reading and adoption:

Amended Policy 3120 – School District Standards and Guideline for Web Page Publishing

6.            Designation & Disposition of Surplus Library Books

Recommend the Board of Education designate and approve disposition of the following surplus Library Books:

Board designation of Library books as submitted at the request of Robin Ranahan, LMS, and Lisa Hankinson, Circleville Middle School Principal, as outdated and/or in poor condition, therefore, unusable in accordance with Policy #5250 SUBJECT: Disposition of Surplus Property, and authorizes the disposition of the books submitted under the direction of Michael Pacella, Assistant Superintendent for Business.

                (List to be attached to the minutes).

 7.           Upcoming Board Meetings, Events / Old, New Business / Updates

Upcoming board meetings and events will be announced Tuesday evening:

The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

 Regular Board Meetings:

  • Tuesday, November 26, 2019, 7:00 PM at Circleville Middle
  • Tuesday, December 10, 2019, 7:00 PM at Pine Bush High School

Other District Meetings/Events:

Upcoming Events

  • Pine Bush High School Fall Production

Featuring a Dramatic Mystery entitled: “The Curious Incident of the Dog in the Nighttime”                           

Friday, November 15, 2019, 7:00 PM and Saturday, November 16, 2019, 1:00 PM and 7:00 PM

  • Informational Presentation

Tuesday, November 19, 2019, 7:00 – 8:00 PM at Circleville MS Library

Wednesday, November 20, 2019, 7:00 – 8:00 PM at Pine Bush HS Library

Presentation entitled: Successfully Navigating family Court in New York

Presented by Maria Patrizio, Family Court Attorney & Author – Legal Aid Society of Orange County

(RSVP to Jayna McAteer at 744-4018 before November 15, 2019)

 

Parent Teacher Conferences

  • Wednesday, November 13, 2019, 4:30 PM to 7:30 PM, Grades 9 – 12
  • Thursday, November 14, 2019, 4:30 PM to 7:30 PM, Grades 6 – 8
  • Thursday, November 21, 2019, 5:00 PM to 8:00 PM, Grades Pre K – 5
  • Friday, November 22, 2019, Grades Pre K – 5 (Elementary Early Dismissal 11:30 AM P/T Conferences)
  • Monday, November 25, 2019, Grades Pre K – 5 (Elementary Early Dismissal 11:30 AM P/T Conferences)

 

Thanksgiving Day / Recess – School Closed

  • Thursday, November 28, 2019 and Friday, November 29, 2019

 

Winter Concerts

  • Circleville Middle School

Thursday, December 5, 2019

Gr. 6 at 6:30 PM; Grades 7 & 8 at 8:00 PM

Snow Date, Friday, December 6, 2019

 

  • PBE Winter Concert

Monday, December 9, 2019 at 7:00 PM at PBHS

Snow Date, Tuesday, December 10, 2019

 

  • PAK Winter Concert

Monday, December 9, 2019 at 7:00 PM at CVMS

Snow Date, Tuesday, December 10, 2019

 

  • PBHS Winter Concert I

Wednesday, December 11, 2019 at 7:00 PM

Snow Date, Friday, December 13, 2019

 

  • PBHS Winter Concert II

Thursday, December 12, 2019 at 7:00 PM

Snow Date, Friday, December 13, 2019

 

  • EJR Winter Concert

Monday, December 16, 2019 at 7:00 PM at PBHS

Snow Date, Tuesday, December 17, 2019

 

  • CES Winter Concert

Tuesday, December 17, 2019, 7:00 PM at CVMS

Snow Date, Wednesday, December 18, 2019

 

  • Crispell MS Winter Concert

Wednesday, December 18, 2019

Gr. 6 at 6:30 PM; Grades 7 & 8 at 7:30 PM

Snow Date, Thursday, December 19, 2019

 

Continued Board Discussion: Strategic Goals

 

V.   Business & Finance

1.   Claim Auditor’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:

Claims Auditor’s Report covering Warrant # 0025 dated 10/18/2019 authorizing payments in the amount of $858,935.14

  • Cafeteria Fund (2 checks 005014-005015)   $   3,843.85
  • HS Activity Fund (7 checks 003911-003917)   $  1,292.70
  • Capital Fund (1 check 001789)  $  46,046.50
  • General Fund (88 checks 060420 -060507)   $  798,054.94
  • District Activity AC (8 checks 004677-004684)   $   9,697.15

                           Total  $  858,935.14

 

Claims Auditor’s Report covering Warrant # 0026 dated 10/25/2019 payroll authorizing payments in the amount of $1,113,708.53

  • Trust & Agency Acct. (14 checks 004003-004016)       $    1,113,708.53      

                              Total   $  1,113,708.53

 

Claims Auditor’s Report covering Warrant # 0027 dated 10/25/2019 check run authorizing payments in the amount of $ 2,139,185.44

  • Cafeteria Fund (9 checks 005016-005024)   $    22,365.15
  • HS Activity Fund (8 checks 003918-003925)    $  2,045.16
  • Capital Fund (2 check 001790-001791)   $  16,658.87         
  • General Fund (93 checks 060508-060600)     $   2,087,591.26
  • District Activity AC (2 checks 004685-004686)    $    10,525.00

                                  Total  $   2,139,185.44

 

Claims Auditor’s Report covering Warrant # 0028 dated 10/31/2019 payroll coaches authorizing payments in the amount of $61,870.26

  • Trust & Agency Acct. (0 checks)    $    61,870.26            

                                   Total      $   61,870.26

 

Claims Auditor’s Report covering Warrant # 0029 dated 11/1/2019 check run authorizing payments in the amount of $ 1,524,876.12

  • Cafeteria Fund (7 checks 005025-005031)    $     48,518.68
  • Crispell SAF (1 check 002313)   $  159.70
  • HS Activity Fund (3 checks 003926-003928)    $   2,050.57
  • Federal Fund Acct (1 check 002483)    $   1,125.00
  • Capital Fund (2 checks 001792-001793)   $   5,063.27         
  • General Fund (116 checks 060601-060716)    $    1,460,026.18
  • District Activity AC (4 checks 004687-004690)   $   7,932.72

               Total    $      1,524,876.12

 

2.            Approval of SCAR Assessment Reduction Decisions

Recommended the Board of Education approve the following property tax refund based upon Small Claim Assessment Review (SCAR) decision authorizing reduction of the assessment:

Town of Wallkill

Name   School Year    S-B-L   Old Assessment   New Assessment    Refund Amt

Thomas Kelly     2019-2020   82-2-2   $59,200  $55,300      $449.11

Michaela Kelly 4 Long View Ln., Middletown, NY 10941  Total Refund   $449.11

 

Name School Year  S-B-L Old Assessment    New Assessment  Refund Amt

Travis Campbell 2019-2020   110-1-3   $69,100   $61,400    $886.70

11 Hasbrouck Heights Ln, Middletown, NY 10941 Total Refund  $886.70

 

Name   School Year   S-B-L Old Assessment   New Assessment  Refund Amt

Neal Siena  2019-2020  22-2-2.31   $166,900   $150,100  $1934.61

Margaret Siena, 954 Rte. 17M, Middletown, NY 10940  Total Refund   $1934.61 

 

Name  School Year   S-B-L  Old Assessment   New Assessment  Refund Amt

Wayne Bonner 2019-2020  7-2-45   $81,900   $77,500   $506.68

Mary Bonner 100 Susan Ln., Circleville, NY 10919  Total Refund   $506.68

 

Name  School Year S-B-L   Old Assessment   New Assessment   Refund Amt

John Young  2019-2020  1-1-42.3     $78,800 $73,100   $656.38  

Jacqueline Young   30 Stone School House Rd., Bloomingburg, NY 12721  Total Refund   $656.38

 

Name  School Year  S-B-L  Old Assessment   New Assessment  Refund Amt

Thomas Snyder 2019-2020  14-2-31.2   $106,400    $97,200   $1059.43

Linda Di Virgilio  2333 Route 302, Circleville, NY 10919  Total Refund  1,059.43

 

Town of Mamakating

Name School Year S-B-L  Old Assessment  New Assessment  Refund Amt

Willliam Cousins 2019-2020 10.-1-55.12   $304,500   $266,700   $1389.91

Paula Cousins, 43 Gabby Ln, Pine Bush, NY 12566  Total Refund  $1389.91

 

3.  Correction of Errors / Tax Warrant

Recommend the Board of Education approve the following correction of error submitted on November 12, 2019 as follows:

Correction of Error/Omission
Town of Wallkill
SBL:   12-1-98.3

Property Address:  321 Lybolt Rd.
Owner:  John Cieslewitz  207 King Rd.  Middletown, NY 109306
            
According to documentation received on October 10, 2019 from the Town of Wallkill Assessor’s Office, this parcel owner is approved for a refund. The property was to be sold and built upon, but was not and the rollback should have been pulled from the Agricultural processing.

Owner paid the taxes accordingly. With your approval, we will refund the exemption of $2348.17 as the parcel remains unchanged.

4.   Tax Collector’s Report – 2019

On Tuesday evening, the Board of Education will be asked to adopt a resolution relieving the tax collector of the responsibility for the uncollected portion of the tax lists now that the tax warrant period has ended, and authorize her to turn the lists of delinquent tax items with three percent penalty over to the offices of the County Treasurers.

 The Tax Collector’s Summary Report:  Board members are required to sign all unpaid tax reports in acknowledgment.

Recommend the Board of Education acknowledge receipt and acceptance of the 2019 Tax Collector’s Summary Report and approve the following resolution for adoption:

RESOLVED, whereas the Education Law provides that the tax collector shall be relieved of responsibility for the uncollected portion of the tax list when a complete list of delinquent tax items have been certified to the Board of Education, and, since the collector has affixed her affidavit to such statement and has filed a statement accounting for the handling of the warrant; and,

WHEREAS, the clerk acknowledges receipt of the signed report of the tax collector to be submitted to the board;

 THEREFORE BE IT RESOLVED, that the Board of Education accept the Report of the Tax Collector and having determined that the collector has accounted for the full amount of the tax warrant, directs that the lists of delinquent tax items with the three percent penalty, be certified to the offices of the County Treasurers and/or  other tax enforcement officers.

A ROLL CALL VOTE IS REQUIRED

 *****     Public Participation     *****

VI.       Consideration of Executive Session

VII.       Adjournment

Pine Bush Central School District
State Route 302, Pine Bush, NY 12566
Phone: (845) 744-2031
Fax: (845) 744-6189
Tim O. Mains
Superintendent of Schools
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