Board of Education Minutes Jan. 22, 2019

Pine Bush Board of Education Meeting of January 22, 2019

Location: Circleville Middle School

 

Members Present:

  • Lloyd Greer, President
  • Gretchen Meier, Vice President
  • Kristin Graessle
  • Kristi Kheiralla
  • Dori Johnson
  • Cara Robertson
  • Ross Tompkins

 

Members Absent:  

None

 

Others Present: 

  • Tim Mains, Superintendent of Schools
  • Donna Geidel, Assistant Superintendent for Instruction
  • Michael Pacella, Assistant Superintendent for Business
  • Deborah June, District Clerk
  • Approximately 12 residents/students/staff members

 

Call to Order

The meeting was called to order by President Greer with the following motion offered:

MOVED by Trustee Robertson, second by Trustee Kheiralla that the Board of Education open the regular meeting at approximately 6:15 PM.

YES – 7                   NO – 0    MOTION CARRIED

 

Consideration of Executive Session

MOVED by Trustee Robertson, second by Trustee Kheiralla, that the Board of Education adjourn to executive session at approximately 6:15 PM pertaining to a personnel matter & student discipline.

YES – 7                    NO – 0    MOTION CARRIED

 

MOVED by Trustee Meier, second by Trustee Kheiralla, that the Board of Education adjourn from executive session at approximately 7:03 PM

YES – 7                   NO – 0    MOTION CARRIED  

 

MOVED by Trustee Meier, second by Trustee Robertson, that the Board of Education return to public session at approximately 7:03 PM

YES – 7                   NO – 0    MOTION CARRIED

 

WELCOME AND PLEDGE OF ALLEGIANCE

The Board of Education resumed the regular session of the meeting noting the time at approx. 7:04 PM. President Greer welcomed those in attendance and requested all stand for the Pledge of Allegiance.

 

APPROVAL OF MINUTES

MOVED by Trustee Meier, second by Trustee Johnson, that the Board of Education approve the minutes from

the January 8, 2019 regular board meeting as submitted by the District Clerk.

YES – 7                    NO – 0    MOTION CARRIED

 

REPORTS, RECOMMENDATIONS OF THE SUPERINTENDENT OF SCHOOLS

CONSENT AGENDA

MOVED by Trustee Johnson, second by Trustee Meier, that the Board of Education approve the following Consent Agenda as submitted by the Superintendent of Schools:

Creation

Board authorization for the creation of the following position:

(1) One 6.5 hours/day School Monitor, effective 1/23/2019, salary as per contract. (Due to need at Crispell MS)

Administrative Leave

Board approval of the following resolution:

RESOLVED, that the Board of Education of the Pine Bush Central School District authorize paid Administrative leave of absence for “Employee #1232019″ effective Jan. 16, 2019 until further notice.

Resignations

Instructional

Brian Heller, resignation from his position as a 1.0 FTE Permanent Substitute in the Special Education tenure area, effective at the close of business January 22, 2019.

Leave of Absence

Instructional

Elizabeth Dingee, approve a request for an unpaid leave of absence from her position as a 6.0 hours/day Teaching Assistant effective January 4, 2019 through February 14, 2019.

Termination

Non- Instructional 

Board approval of the following resolution:

BE IT HEREBY RESOLVED, upon the Superintendent’s recommendation, that the services of Chase Warren as a 1.0 FTE Custodial Worker be terminated as of the close of business on January 23, 2019, is hereby accepted.

Date: January 23, 2019

Appointments

Instructional

Brian Heller, who holds an Initial certificate in Students with Disabilities 7-12 Generalist, be appointed to the position of a 1.0 FTE Teacher-Special Education in the tenure area of Special Education(General) for a four year probationary period commencing January 23, 2019 and ending January 22, 2023.  Salary at MA, Step 2. Be it further resolved that, to the extent applicable under Education Law Section 3012-d and the accompanying Commissioner’s Regulations, in order to be considered for tenure, Brian Heller must have received an APPR rating of effective or highly effective in three of the four probationary years and must not receive an ineffective in the fourth year.

 

Non-Instructional

Ann E. Gaynor, probationary appointment of to a 6.0 Hours/Day position of School Monitors, effective January 23, 2019, salary as per contract (pro-rated).

 

Per Diem Substitutes

Board approval for the appointment of the following individuals as per diem substitutes effective January 23, 2019 (or as noted) at board approved per diem substitute rates:

                Rachel Collymore (effective 1/10/2019)

                Jennifer Crooks

                Trisha Rose

YES – 7                    NO – 0    MOTION CARRIED

 

CSE and CPSE PLACEMENT RECOMMENDATION   

MOVED by Trustee Johnson, second by Trustee Robertson, that the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Meier

YES – 7                    NO – 0    MOTION CARRIED

 

LONG RANGE PLANNING STUDY REPORT / DEMOGRAPHICS UPDATE

Mike Pacella, Assistant Superintendent for Business provided a PowerPoint presentation summarizing the Long Range Planning Study / Demographic Update for 2019. A hard copy of the PowerPoint presentation was available to all. Some of the highlights of the presentation included the following:

Births

  • There were 3,853,472 nationally recorded births in 2017 which is 2% lower than 2016 and the lowest since 1987.
  • The number of births continue to be low for our district. The projected Kindergarten class range of 304-344 is expected each year through 2028.
  • The lowest number of births of the historical period in our district was                 recorded in 2015 at 290.   Just 1 year prior, that number was 332.  42 less births in just one year.

Census/Population Data

  • NYS continues to lead the nation in population decline of 60,097 people in 2017 and another decline of 48,510 in 2018
  • PBCSD increased 145 for a total of 33,311 in 2016
  • Between 2010-2017, Orange County increased by 9,413 (2.5%); Ulster County decreased by 3,076 (-1.7%); Sullivan County decreased by 2,062 (-2.7%)

Homes Sales

  • Home sales in our district remained steady at 296 units sold in 2017
  • Median sales prices decreased to $235,850 (-2.5%) from the prior year
  • There is a significant growth over the last few years of:
  1.                 Households renting their home (36.6% of all homes)
  2.                 Multi-generational households (20% of Americans)
  • Local Planning Departments reported:
  1.                 Bloomingburg – 110 COs in Chestnut Ridge
  2.                 Wallkill – plans for 120 rental units, 95 condos and 58 S/F units for Saddle Hill development (no permits yet)
  3.                 Crawford – 31 S/F units for Farmhood Fields (under review)

District Enrollment

  • Historical peak enrollment was in 2008 at 5,884 students.  We have experienced decreases in 8 of the last 9 years for an overall loss of 846 students
  • Smaller losses are projected during the next ten years for an additional decrease of 286 students
  • The current enrollment is 5,038 or 12 more than last year
  • The accuracy of these projections has averaged approximately 99.3% over the past few years.

The presentation continued with a review of the 10 year Enrollment Change; Accuracy of Actual vs. Projected Enrollment; 5 year Historical Enrollment; 5 year Projected Enrollment; and 10 year enrollment chart illustrating change (actual vs. projected) 2014-2015 to 2023-2024.  In conclusion, the following brief summary was stated:

SUMMARY:

  • We experienced a slight increase for the first time in 10 years.  he projections still indicate decreases over the next ten years but at a slower rate than previously projected
  • Projected enrollments for next 5 years show a decrease of 154 students compared to last year’s projection of 258
  • New York is the fourth most populous state in the country but is experiencing the largest population decline over the past few years.  We anticipate that this will affect our district’s population.  By 2030, all Baby Boomers will be at age 65 or older and immigration is anticipated to take over natural increase as the principal driver of population growth.

Mr. Pacella was thanked for his presentation.

 

Budget Work Session Segment

Presentations – Building a Budget

  • 2019-2020 Budget Rollover Projections
  • Projected State Aid / Establish BOE Guidance

Mr. Pacella present a review of the following in the first of many budget presentations to come: 2019-2020

“Rollover” Budget, 2019-2020 Property Tax Cap Calculation, and 2019-2020 Preliminary State Aid Analysis. Some of the highlights of this presentation included the following: Definition of a Rollover Budget… It’s the current year’s programs calculated into next year’s dollars.  Since this is a very preliminary look at a future cost of the current program, there are still best guess estimates as some factors are not known at this point in our budget building phase. The presentation continued with a review of the following:

MAJOR CHANGES TO THE BUDGET:

The majority of the line item budgets are not materially changed

The major changes are expected in the following areas:

  • Salaries and Extra Earnings                           $ 731,577
  • Employee Benefits                                          $ 130,163
  • BOCES Services                                                 $ 453,289
  • Transportation                                                  $ 586,175 *

* (A portion of this increase will be paid by the current bus company for salary and field trips.  The additional increase is due to many additional runs added for out of district placement, displaced families and increased requirements of medical personnel and bus monitors)

 

CURRENT BUDGET to “ROLLOVER” BUDGET

  • 2018-2019 Approved Budget       $116,178,996
  • 2019-2020 “Rollover” Budget      $118,147,657
  • Dollar Change                                    $    1,968,661
  • Percentage Change                        1.69 %

 

The presentation continued with a Comparison of Governor’s proposed aid to budgeted aid followed by Tax Levy to support the budget…. The tax cap laws determine the tax levy to be 2% or the rate of inflation (CPI), whichever is lower.  Since the CPI is reported at 2.44%, the property tax cap factor to be used this coming year will be 2%.  This percentage is then adjusted to account for exclusions. Also reviewed were the tax cap calculations. Next reviewed was the increase in revenues needed to support the budget, as follows:

  • Rollover” Budget                                              $118,147,657
  • Less Governor’s Proposal                             $  56,048,547
  • Less the Tax Levy                                             $  60,055,024
  • Less Current Other Revenues                    $    2,019,000
  • Less Fund Balance (if any)                            $     TBD(??)
  • Amount needed to balance the “rollover” budget $        25,086

 

In conclusion, the following unknowns were noted:

  • We are currently analyzing all current programs’ staffing levels and class sizes for 2019-2020
  • We are currently re-routing the entire district for transportation using updated technology
  • Health insurance rates have not been finalized
  • We will be monitoring Albany for possible state aid adjustments
  • Schools/Departments will be reviewing their current program for possible changes.

Mr. Pacella was thanked for his informative presentation.

 

Public Participation

President Greer opened the first public participation at approx. 7:35 PM requesting no personal references. No comments/questions/concerns were raised.

Designation & Disposition of Equipment

MOVED by Trustee Meier, second by Trustee Johnson, that the Board of Education authorize the disposition of the following equipment:

Board designation of equipment as submitted at the request of Lyn Prestia, Director of Food Service, as outdated and/or in poor condition, therefore, unusable in accordance with Policy #5250  SUBJECT: Disposition of Surplus Property, and authorizes the disposition the following equipment as submitted under the direction of Michael Pacella, Assistant Superintendent for Business.

 

Requesting (6) pieces of equipment be removed from fixed asset inventory:

#1  South Bend Oven PB # 006509

Double Stack – year 1990

Not repairable – Location PBHS

 

 #2  Blodgett Oven PB # 000287 & PB006307

Double Stack – year 1990

Not repairable – Location PBHS

 

#3  Crane Vending machine 7800

Serial # 780-015028 – Year 2009

Not repairable – Location PBHS

 

#4  Milk Cooler

Beverage Air- SM34N

Not repairable – Location PAK

 

#5  Steamer – Groen

Cooking 1 DR Open Base

#3960007257008   – Year 1995

Not repairable – Location PBE

 

#6 Dish Caddy (2)  (Obsolete)

#03617

#04915

YES – 7                    NO – 0    MOTION CARRIED

 

Upcoming Board Meetings, Events / Old, New Business / Updates

Upcoming board meetings and events will be announced Tuesday evening:

The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

Regular Board Meetings:

  • Tuesday, February 12, 2019, 7:00 PM location change to Circleville Middle School
  • Tuesday, February 26, 2019, 7:00 PM location change to Pine Bush High School

 

Other Important Dates

Presidents’ Weekend – revised dates

  •                 School Open February 15, 2019
  •                 School Closed February 18, 2019

 

 Old/New Business

  • Junie B Jones, The Musical changed to February 1, 2019 and February 2, 2019 (1st grade classes will attend)
  • Suicide Presentation: Bringing Light to Darkness 1/30/2019, Wed., 6:30 PM at PBHS (postcards mailed);
  • JV cheerleaders took 1st Place at recent competition, Congrats!

 

Business & Finance

Claim Auditor’s Reports

MOVED by Trustee Meier, second by Trustee Robertson, that the Board of Education approve acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:

Claims Auditor’s Report covering Warrant # 0042 dated 1/4/2019 check run authorizing payments in the  amount of $ 3,525,763.59

  •  HS Activity Fund (3 checks 003756-003758)   $   1,029.16
  • Trust & Agency Acct. (3 checks 003809-003811)  $  9,194.48
  • CVMS Activity Fund (1 check 001617)  $  158.04
  • Federal Fund Acct. (2 checks 002407-002408)   $  13,576.40
  • Capital Fund (2 checks 001754-001755)   $  10,198.98
  • General Fund (74 checks 056444 -056517)   $  3,488,907.65
  • District Activity AC (3 checks 004482-004484) $  2,698.88

                  Total       $        3,525,763.59

 

Claims Auditor’s Report covering Warrant #0043 dated 01/10/2019 payroll authorizing payments in the amount of $ 874,945.42

  •  Trust & Agency Acct. (6 checks 003812-003817)   $  874,945.42

              Total                      $         874,945.42

 

Claims Auditor’s Report covering Warrant # 0044 dated 1/11/2019 check run authorizing payments in The amount of $ 552,671.84

  • Cafeteria Fund (13 checks 004765-004777)      $      30,462.18
  • HS Activity Fund (6 checks 003759-003764)  $ 2,029.58
  •  Trust & Agency Acct. (1 checks 003818)  $  14,923.36
  • Federal Fund Acct. (2 checks 002409-002410)    $   12,756.00
  • Capital Fund (1 checks 001756)    $   4,475.00
  • General Fund (77 checks 056518 -056594)      $ 484,291.22
  • District Activity AC (2 checks 004485-004486)    $   3,734.50

 

                Total      $           552,671.84

YES – 7                    NO – 0    MOTION CARRIED

 

Health & Welfare Services Contract

MOVED by Trustee Johnson, second by Trustee Meier,  that the Board of Education approve the Health & Welfare Services Contract for the 2018-2019 school year with the Enlarged City School District of Middletown at a Per student cost of $ 755.99. The contract covers 18 students who are Pine Bush residents attending a non-public school within the Enlarged City School District of Middletown for a total contract cost of $13,607.82 (18 students have been verified.)

YES – 7                    NO – 0    MOTION CARRIED

 

District Treasurer’s Reports

MOVED by Trustee Kheiralla, second by Trustee Robertson, that the Board of Education approve acknowledge receipt and acceptance of the following District Treasurer’s Reports for the period December 1, 2018 through December 31, 2018.

                                                ■             General Fund Reports:

                                                                Monthly Treasurer’s Reports / Transfers

                                                                Budget Status

                                                ■             Monthly Treasurer’s Reports / Budget Status for:

                                                                School Lunch Fund

                                                                Capital Fund

                                                                Federal Fund

                                                ■             Monthly Treasurer’s Reports for:

                                                                Trust & Agency Fund

                                                                District-wide Activity Fund

                                                                Student Activity Funds for: Pine Bush High School,  Circleville Middle School and Crispell Middle School

                                                                Expendable Trust Fund (Scholarships)

                                                                Academy of Finance

                                                                Human Services Academy

                                                                Debt Service

YES – 7                    NO – 0    MOTION CARRIED

 

Property Tax Refund / SCAR Decision   

MOVED by Trustee Johnson, second by Trustee Robertson, that the Board of Education approve the following property tax refund based upon Small Claim Assessment Review (SCAR) decision authorizing reduction of the assessment:

                Town of Mamakating

      Name   School year  S-B-L   Old Assessment   New Assessment  Refund Amount

    David & Lisa Galalis    2018-2019              19-1-69.2      $163,000.00   #153,000.00                 $ 625.50

  8 Crans Mill Road

  Pine Bush, NY 12566

 

         Total Refund:      $ 625.50

YES – 7                    NO – 0    MOTION CARRIED

 

Authorize Funding/Terms & Conditions of Employment – Local 74, USWU, Clerical Employees

The Board of Education will be asked authorize the funding for the Terms & Conditions of Employment Between the Pine Bush Central School District and Local 74 of the United Service Workers Union, Clerical Employees, noting the contract shall be extended for a period of four (4) years covering the period from July 1, 2018 through June 30, 2022. The Memorandum of Agreement was ratified by the clerical unit members on January 16, 2019.

MOVED by Trustee Johnson, second by Trustee Meier, that the Board of Education approve the Following resolution for adoption:

                NOW, THEREFORE, BE IT RESOLVED, that the Board of Education (“Board”) of the Pine Bush Central School District (“District”) does hereby approve the Memorandum of Agreement between the District and the Local 74 United Service Workers Union Clerical Workers (“Union”) for the period of July 1, 2018 through June 30, 2022, as attached hereto; and

 

                BE IT FURTHER RESOLVED, that the Board authorizes the Superintendent to execute the successor collective bargaining agreement between the District and the Union, pursuant to the Memorandum of Agreement.

                Date: January 22, 2019

YES – 7                    NO – 0    MOTION CARRIED

Roll Call:

K. Kheiralla            Yes          L. Greer, Jr.           Yes

R. Tompkins           Yes          D. Johnson             Yes

G. Meier                 Yes          C. Robertson         Yes

                                                K. Graessle            Yes

Public Participation 

President Greer opened the second public participation at approx. 7:42 PM requesting no personal references. No comments/questions/concerns were raised.

 

Consideration of Executive Session

Hearing no matters for executive session, President Greer asked for a motion to adjourn.

 

Adjournment

MOVED by Trustee Meier, second by Trustee Johnson, that the Board of Education adjourn the meeting, noting the time at approx. 7:43 PM.

YES – 7                    NO – 0    MOTION CARRIED

 

Note: BOARD MEETINGS are video recorded and  can be viewed at www.pinebushschools.org             

 

Deborah A. June, District Clerk

Pine Bush CSD

 

 

 

 

 

Pine Bush Central School District
State Route 302, Pine Bush, NY 12566
Phone: (845) 744-2031
Fax: (845) 744-6189
Tim O. Mains
Superintendent of Schools
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