Oct. 7, 2019 Agenda

BOARD OF EDUCATION 

REGULAR MEETING

Monday, October 7, 2019 at Pine Bush High School  

Consideration of Executive Session                                                        6:15 p.m.

Anticipate Reconvening Regular Session                                              7:00 p.m.

AGENDA

I.       Call to Order

Consideration of Executive Session                                         6:15 p.m.

Discussion re: Particular personnel matter.

Anticipate Reconvening Regular Session                               7:00 p.m.

 

II.       Approval of Minutes

 

III.       Reports, Recommendations of the Superintendent of Schools

1.    Consent Agenda

2.    CSE and CPSE Placement Recommendations

3.    Acknowledge Receipt and Acceptance of External Auditor Report with District Response – Nugent and Hauessler

4.    Transportation/Busing Update

        *****     Public Participation     *****

5.    Approval of Separation Agreement/Release Agreement

6.    Upcoming Board Meetings, Events / Old, New Business / Updates

Old/New Business:

Board Discussion: Strategic Goals

 

 IV.       Business & Finance

1.    Claims Auditor’s Reports  

2.   Approval of Property Tax Refund / Correction of Error

     *****     Public Participation     *****

 

V.       Consideration of Executive Session

VI.       Adjournment

 

MEMORANDUM Accompanying Board Agenda – October 7, 2019

AGENDA             

I.  Call to Order        6:15  p.m. (HS Class Rm)

Consideration of Executive Session        6:15 p.m.

Discussion re: Particular personnel matter.

-Anticipate Reconvening Regular Session     7:00 p.m.

 

 II.       Approval of Minutes

The Board of Education will be asked to approve the minutes from the September 24, 2019 meeting as submitted by the District Clerk.

 

III.  Reports, Recommendations of the Superintendent of Schools

1.   Consent Agenda

The Board of Education will be asked to approve the following Consent Agenda as submitted by the Superintendent of Schools:  ON WEBSITE.

 

2.  CSE and CPSE Placement Recommendations                                     

Recommend the Board of Education approve all IEPs of the Committee on Special Education and  the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Watkins.

 

3.  Acknowledge Receipt and Acceptance of External Auditors’ Report

Jennifer Capicchioni will be in attendance Tuesday evening to present to the Board of Education the Audit Report for Year Ending June 30, 2019, Including Reports on Federal Awards and Extra classroom Activity Fund as submitted, and the District’s responses to the Management Letter, as well as address any questions.

Board of Education’s Receipt and Acceptance of Audit Report for Year Ending June 30, 2019 and District Responses.

The Board of Education (upon the recommendation of the Audit Committee on 9/23/2019) will be asked to officially acknowledge receipt and acceptance of the Audit Report for Year Ending June 30, 2019, Including Reports on Federal Awards and Extra classroom Activity Fund as submitted by Nugent and Haeussler, and the District’s  response to the Management Letter, as submitted.

Note: Jennifer Capicchioni of Nugent & Haeussler attended the Audit Committee’s meeting on Monday, September 23, 2019 to present the draft Audit Report for the Fiscal Year Ended June 30, 2019, Including Reports on Federal Awards and Extraclassroom Activity Funds.  The Audit Committee unanimously agreed on September 23, 2019 to recommend that the Board of Education acknowledge receipt and acceptance of the final Audit report for the Fiscal Year Ended June 30, 2019 as well as the District’s response.

 

4.  Transportation Update

Michael Pacella, Assistant Superintendent of Schools will provide an update pertaining to busing /transportation of our district students, to date.

         *****     Public Participation     *****

 

5.   Approval of Separation Agreement/Release Agreement

 BE IT RESOLVED, that the Board of Education (“Board”) of the Pine Bush Central School District does hereby approve the Separation Agreement and Release Agreement (“Agreement”) with employee, Number 2010719, a copy of which is available at the District Clerk’s Office; and

BE IT FURTHER RESOLVED, that the Board hereby authorizes the Superintendent of Schools to execute all documents to effectuate said Agreement.

Date: October 7, 2019

 

6.  Upcoming Board Meetings, Events / Old, New Business / Updates

Our upcoming board meetings and events should be announced Tuesday evening.

The start time for the regular sessions of our board meetings –   7:00 p.m., unless otherwise noted.

 

Regular Board Meetings:

  • Tuesday, October 22, 2019, 7:00 PM at Circleville Middle School
  • Tuesday, November 12, 2019, 7:00 PM at Pine Bush High School

Other District Meetings/Events:

  • Wednesday, October 9, 2019 Yom Kippur – No School
  • Monday, October 14, 2019 Columbus Day – No School

 

Dictionary Presentations by Wallkill East Rotary at Elementary Schools   

  •                 E. J. Russell Elementary School: October 15, 2019 at 9:20 AM
  •                 Pine Bush Elementary School: October 15, 2019 at 10:15 AM
  •                 Pakanasink Elementary School: October 17, 2019 at 9:20 AM
  •                 Circleville Elementary School: October 17, 2019 at 10:15 AM

 

  • October 29, 2019, MHSSC Staff Development Workshop, 4:30 PM dinner/5:00 PM program to be held at Mt. St. Mary College presented by the law firm of Thomas, Drohan, Waxman, Petigrow & Mayle, LLP entitled Tinker at 50: How Have Technology & Political Discourse Affected the Analysis? 

(Please advise Debbie June or Jayna McAteer if interested in attending).

 

Old/New Business

Board Discussion: Strategic Goals

 

IV.       Business & Finance

1.   Claim Auditor’s Reports

Recommend the Board of Education acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted:

Claims Auditor’s Report covering Warrant # 0017 dated 9/13/2019 authorizing payments in the amount of $596,774.57

  • Cafeteria Fund (6 checks 004960-004965)     $    1,171.60                             
  • HS Activity Fund (2 checks 003899-003900)   $  677.84
  • Trust & Agency Acct.(0 Checks)   $   145,701.60                         
  • Federal Fund (5 checks 002467-002471)  $   20,284.71         
  • Capital Fund (2 checks 001785 -001786)   $   33,152.64
  • General Fund (85 checks 060041 -060125)    $  395,786.18

    Total     $       596,774.57

 

Claims Auditor’s Report covering Warrant # 0018 voids and reissues 7/10-9/15/2019 authorizing payments in the amount of $1,562.00

  • HS Activity Fund (1 check 003889)     $   75.00
  • CVMS Activity Fund (1 check 001650)   $  122.00
  • General Fund (4 checks 059176 -060040)    $   1,365.00

            Total    $   1,562.00

 

Claims Auditor’s Report covering Warrant # 0019 dated 9/20/2019 check run authorizing payments in the amount of $1,158,416.69

  • Cafeteria Fund (7 checks 004966-004972)      $   36,409.77                             
  • HS Activity Fund (2 checks 003901-003902)  $    620.84         
  • Federal Fund (3 checks 002472-002474)   $   73,373.63
  • Capital Fund (1 checks 001787)     $  301,363.77
  • General Fund (88 checks 060132 -060219)     $ 746,514.68
  • District Activity Account (1 check 004664)    $  134.00

         Total   $   1,158,416.69

 

Claims Auditor’s Report covering Warrant # 0020 dated 9/25/2019 payroll authorizing payments in the amount of $1,136,381.77

Trust & Agency Acct. (14 checks 003981-003994)  $   1,136,381.77                          

                 Total     $   1,136,381.77

 

2.            Approval of Property Tax Refund / Correction of Error

Recommend the Board of Education authorize the following correction of error as submitted for approval on October 7, 2019:

Correction of Error/Omission
Town of Shawangunk
• SBL:   98.18-2-10
Owner:  Jennifer Maybloom
              67 Amber St.
              Staten Island, NY 10306            
According to documentation received on September 25, 2019 from the New York State Department of Taxation and Finance,  this parcel owner is approved for a good cause extension of the Enhanced STAR application. With your approval, we will change the total taxable value on their bill to reflect the correction. The corrected taxable value is now $14,430.00.

In addition, based on documentation received October 1, 2019 from the Ulster County Real Property Tax Service, the Aged Exemption was removed in error and has been reinstated to reflect a reduction of 50%.

                *****     Public Participation     *****

   V.         Consideration of Executive Session

  VI.        Adjournment

Pine Bush Central School District
State Route 302, Pine Bush, NY 12566
Phone: (845) 744-2031
Fax: (845) 744-6189
Tim O. Mains
Superintendent of Schools
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