April 25, 2019 Meeting Minutes

Thursday, April 25, 2019

Pine Bush CSD Board of Education  

REGULAR MEETING

at Circleville Middle School

 

Members Present:

  • Lloyd Greer, Jr., President
  • Kristin Graessle               
  • Kristi Kheiralla                                                                                                                 
  • Cara Robertson
  • Ross Tompkins                                 

Members Absent:

  • Gretchen Meier, Vice President
  • Dori Johnson

 Others Present:                               

  • Tim Mains, Superintendent of Schools 
  • Donna Geidel, Assistant Superintendent for Instruction                                                                              
  • Michael Pacella, Assistant Superintendent for Business                              
  • Deborah June, District Clerk
  • Approximately 9 residents/students/staff members

 

Call to Order

The meeting was called to order by President Greer with the following motion offered:

MOVED by Trustee Robertson, second by Trustee Graessle, that the Board of Education open the regular meeting at approximately 7:05 PM

YES – 4     NO – 0    MOTION CARRIED

 

Welcome and Pledge of Allegiance

President Greer welcomed those in attendance and asked all to stand for the Pledge of Allegiance.

 

Approval of Minutes

MOVED by Trustee Robertson, second by Trustee Kheiralla, that the Board of Education approve the minutes from the April 9, 2019 regular board meeting as submitted by the District Clerk.

YES – 4     NO – 0    MOTION CARRIED

 

Reports, Recommendations of the Superintendent of Schools

Approval of Orange-Ulster BOCES 2019-2020 Administrative Budget

MOVED by Trustee Robertson, second by Trustee Graessle, that the Board of Education approve the following resolution:

RESOLVED, that the Pine Bush Central School District Board of Education cast its vote to approve the Orange-Ulster BOCES 2019-2020 Administrative Budget in the amount of $7,403,793 and that the District Clerk is hereby authorized to execute the certification of such vote and transmit such certification to the Orange-Ulster BOCES District Clerk at 53 Gibson Road, Goshen, NY 10924 or sharleen.depew@ouboces.org.

YES – 4     NO – 0    MOTION CARRIED (R. Tompkins arrived after vote at 7:09 p.m.)

ROLL CALL: (Note: Four of seven members in attendance at the time of this vote).

K. Graessle         Yes

K. Kheiralla         Yes        

C. Robertson      Yes        

L. Greer, Jr.         Yes                       

 

Election of Three (3) Orange-Ulster BOCES Board Members

The Pine Bush C.S.D. Board of Education cast its vote for each vacancy to be filled in the election of three (3) Members of the Orange-Ulster Board of Cooperative Educational Services, as per the following action:

MOVED by Trustee Kheiralla, second by Trustee Robertson, that the Board of Education cast one vote for each of the following individuals to fill the seats in the election of three (3)  members to the Orange-Ulster Board of Cooperative Educational Services, and that the District Clerk is hereby authorized to execute the Certification of election and transmit certification to the Orange-Ulster BOCES District Clerk at 53 Gibson Road, Goshen, NY 10924 or sharleen.depew@ouboces.org.

     William M. Boss                                                        [   X   ]

69 Jersey Avenue

Greenwood Lake, NY  10925

Greenwood Lake UFSD

 

Joseph Byrne                                                             [   X   ]

515 Rakov Road

Maybrook, NY 12543

                                Valley Central SD

Edwin A. Estrada                                                      [   X    ]

12 Lincoln Terrace

Middletown, NY 10940

ECSD of Middletown

YES – 4     NO – 0    MOTION CARRIED (R.Tompkins arrived after vote at 7:09 p.m.)

ROLL CALL: (Note: Four of seven members in attendance at the time of this vote).

K. Kheiralla         Yes        

C. Robertson      Yes        

L. Greer, Jr.         Yes                       

K. Graessle          Yes

 

BOE Takes Brief Recess

President Greer announced that the Board of Education will take a brief recess to allow the District Clerk to phone the vote/election results to Orange-Ulster BOCES, noting the time at approx. 7:10 PM. The regular meeting resumed at approx. 7:25 PM after the results were called in.

 

Consent Agenda

MOVED by Trustee Robertson, second by Trustee Kheiralla, that the Board of Education approve following revised* Consent Agenda as submitted by the Superintendent of Schools:

Resignation

Instructional

Marianne Haberneck, resignation of from her position as a 1.0 FTE Teacher-Special Education, effective at the close of business on June 30, 2019. 

 

Leave of Absence

Instructional

Tammy Denardo, request for an unpaid leave of absence for from her position as a 6.0 hours/day Teaching Assistant, effective 05/06/2019 through 06/07/2019.

 

Appointments

Non-Instructional

Theresa Valastro who holds a Permanent N-6 Teaching certificate, be appointed on probation as a part-time, non-tenure bearing, 6.0 Hour/Day Teaching Assistant, effective  May 01, 2019, salary as per contract (pro-rated).

 

Designation of Poll Workers/Inspectors

Designation of the following individuals, to date, working as  table inspectors (poll workers); machine inspectors; facility attendant, and machine technician/assistant for the May 21, 2019 Annual District Meeting (Budget Vote and Election of Board Members) to include any preparation vote meetings/subsequent meetings (pre-vote mtg. May 15, 2019), effective April 25, 2019.

                Walker Valley Fire House – Site 1

  • Marilyn Hoffman (Chief Inspector)
  • Kathleen (KC) Devries
  • Susan Warms
  • Debra Dewitt
  • Trini Giagiakos
  • Maryann Mataraza
  • Diann Michael

 

                Pine Bush Fire House – Site 2

  • Rebecca Howell (Chief Inspector)
  • Patricia Gorman
  • Peter Sullivan
  • Marion Schneider
  • Julia Szulewski
  • Rose Albert
  • Gale Britto
  • Ernie Martin
  • Muriel (Betty) Moorhead
  • Peter Szulewski

 

                Circleville Evangelical Presbyterian Church- Site 3

  •   Terri Niski (Chief Inspector)
  •   Carmen Lucinares
  •   Don Sileo
  •   Elisa Rosenblum
  •   Michelle Cartier Barnes
  •   Pearlstein Bamberg
  •   Debra Kelly
  •   Beverly Lennon
  •   Ann Shannon
  •   Britney Sirois
  •   Jo Ann Sileo       

 

                Bloomingburg Town Park – Site 4

  • Kathleen Selear (Chief Inspector)
  • John Smith
  • Christina Yuin
  • Presley Cannady, Sr.
  • Monique Dure-Marcy
  • Debbie Miller

                Alternates:

  • Donna Makie
  • Roberta Lawless
  • Erika Scheuermann
  • Peggy Bennett
  • Alice Couser
  • Quandra Dottin
  • Lynn Vitale
  • Judy Parsells
  • Cristina Gomez
  • Darryl Vaughan*                

 

                Other: 

  •  District-wide Machine Technician /Assistant: Ken Bujalski
  •  Site 1 Facility Attendant: Dominick Crisafulli

 

                Per Diem Substitutes

Board approval for the appointment of the following individuals as per diem substitutes effective April 26, 2019 (or as noted) at board approved per diem substitute rates:

  • Kimberly Canaperi
  • Brendan Carnes*
  • Kaitlin Deigan
  • Alejo Gutierrez Sarantapoulas
  • Natalia Hernandez
  • Bernardino Munoz
  • David Nunnery*
  • Jessica Perez
  • Amani Scott
  • Nicholas Wyss  

YES – 5     NO – 0    MOTION CARRIED

 

CSE and CPSE Placement Recommendation                                       

MOVED by Trustee Robertson, second by Trustee Graessle, that the Board of Education approve all IEPs of the Committee on Special Education and the Committee on Preschool Special Education as submitted by the CSE and CPSE Chairperson and reviewed by Trustee Greer.

YES – 5     NO – 0    MOTION CARRIED

 

Public Participation

President Greer, Jr. opened the first public participation at approx. 7:26 PM requesting no personal references. No comments/questions/concerns were raised.

 

Approval of Facility Use for Annual School District Vote/Election

MOVED by Trustee Robertson, second by Trustee Kheiralla, that the Board of Education approve facility use of The following two locations for the Pine Bush Central School District Annual Vote/Election:

  • Site 2: Pine Bush Fire House (Station 1), in accordance with the agreed upon services on file with the District Clerk dated February 28, 2019, and further authorizes Superintendent of Schools to sign all applicable documents.
  • Site 3: Circleville Evangelical Presbyterian Church, in accordance with the agreed upon services on file with the District Clerk dated March 18, 2019, and further authorizes Superintendent of Schools to sign all applicable documents.

YES – 5     NO – 0    MOTION CARRIED

 

 

Designation / Disposition of Surplus Property

MOVED by Trustee Robertson, second by Trustee Graessle, that the Board of Education authorize the following disposition of property:

*Board designation of the following surplus vehicles as submitted at the request of James Licardi Director of Facilities, III and submitted by Michael Pacella, as unusable in accordance with Policy #5250 SUBJECT:

Disposition of Surplus Property, and authorize the disposition of said vehicles to be sold through a municipal auction, under the direction of Michael Pacella , Assistant Superintendent for Business. 

  • 2001 Dodge VIN 3B6MF36631M585284
  • 2004 Ford VIN 1FDSE35L24HA47502
  • 1996 Ford VIN 2FDKF38F6TCA65817

*Board designation of  167 student desks in the modular building formerly known as the STARS building at the request of James Licardi Director of Facilities, III and submitted by Michael Pacella, as unusable in accordance with Policy #5250 SUBJECT: Disposition of Surplus Property, and authorize the disposition of said property, under the direction of Michael Pacella , Assistant Superintendent for Business. 

YES – 5     NO – 0    MOTION CARRIED

 

Approval of Overnight Trips

MOVED by Trustee Kheiralla, second by Trustee Robertson, that the Board of Education approve the following overnight trip requests:

*Board approval of an overnight trip request submitted by Lori Stapleton, Coordinator of the Odyssey of the Mind Program for two (2) school teams to travel to Lansing, Michigan, to participate in the Odyssey of the Mind World Finals Competition. One (1) championship team from E. J. Russell Elementary School and one (1) championship team from Crispell Middle School to participate in the trip to Michigan that is scheduled for May 21, 2019 through May 26, 2019. Approximately fourteen (14) students and five (5) chaperones plan to participate, providing an approx. student/chaperone ratio of 3:1. The student cost is zero. Funding of trip is through OM World Finals Account, district funds and fund raising efforts.

*Board approval of an overnight trip request submitted by Principal Aaron Hopmayer for twelve (12) students to travel to West Springfield, MA to participate in the Student Showcase and Manufacturing Trade Show at the Eastern States Exposition Center. This trip is scheduled for May 15, 2019 through May 16, 2019. Approximately twelve (12) students and four (4) chaperones plan to attend, providing an approx. student/chaperone ratio of 3:1. The student cost is zero, all expenses are coved by SME (Society of Manufacturing Engineers).

YES – 5     NO – 0    MOTION CARRIED

BOE Member inquired as to the status of funding raising for the Odyssey of the Mind Trip: Supt. provided a brief update noting, approx. $300 was raised at the Texas Roadhouse Fundraiser, a spaghetti dinner was being held tonight 4/25 at the Catholic War Veterans Hall in PB, and anyone can donate directly to Odyssey of the Mind, if they so choose. Checks can be given to the district clerk or business office at district office. President Greer offered his praises of the Odyssey of the Mind Program and the great job the students have done over the years, noting PB has gone to Worlds 16 times.

 

Upcoming Board Meetings, Events / Old, New Business / Updates

Upcoming board meetings and events will be announced Tuesday evening:

The start time for the regular sessions of our board meetings – 7:00 p.m., unless otherwise noted.

 

Board Meetings:             

Tuesday, May 14, 2019, 7:00 PM Pine Bush High School

SCHOOL BUDGET PUBLIC HEARING ON 2019-2020 BUDGET AND REGULAR BOARD MEETING

  • School Board Candidate Statements

Candidates running for a seat on the school board will be introduced at the May 14th meeting. Each candidate will be provided with approximately three (3) minutes to present their personal statement regarding their candidacy.

 

Tuesday, May 28, 2019, 7:00 PM Pine Bush High School

  • Recognition of Tenure Recipients

 

                Other Important Dates

  • Tuesday, April 30, 2019, 6:00 PM Pine Bush HS Cafeteria

                Community Summit – Portrait of a Graduate

                RSVP to Jayna McAteer at jayna.mcateer@pinebushschools.org or 744-4018

 

  • Thursday, May 2, 2019, 6:00 PM Anthony’s Pier 9, New Windsor

                MHSSC Annual Meeting and Awards Dinner

                Presentation of Award for Excellence in Teaching

                RSVP to Jayna McAteer or Debbie June

 

  • Tuesday, May 21, 2019, Annual Budget Vote and Election – Polls Open 6:00 AM to 9:00 PM

                ELECTION DISTRICT NO. 1: Walker Valley Fire House

               (Residents of the Towns of Gardiner and Shawangunk)

                (Address: 3679 State Route 52, Walker Valley, NY   12588)

 

                ELECTION DISTRICT NO. 2: Pine Bush Fire House (Station 1) (previously Pine Bush HS)

                (Residents of the Towns of Crawford and Montgomery)

                (Address: 2405 State Route 52, Pine Bush, NY   12566)

 

                  ELECTION DISTRICT NO. 3: Circleville Evangelical Presbyterian Church (previously Circleville Elementary)

                (Residents of the Towns of Mt. Hope and Wallkill)

                (Address: 890 Goshen Turnpike, Circleville, NY   10919)

 

                ELECTION DISTRICT NO. 4: Town of Mamakating Park in Bloomingburg

                (Residents of the Town of Mamakating)

                (Address: 27-29 Mamakating Rd. Bloomingburg, NY   12721)

 

  • Wednesday, June 5, 2019, OCSBA Annual Meeting & Dinner, 6:00 PM – 9:00 PM  At Hickory Hill Golf Course, Warwick, NY 

·         Guest Speaker Inaudy Esposito, Exec. Director, Orange County Human Right Commission

·         Educational Leadership – Focus on Diversity & Inclusiveness

·         Regular Business Adoption of 2019-20 OCSBA Budget/and Officers

·         Recognition of Retiring Board Members

 

Old/New Business/Updates

Voter Registration:

Qualified voters can personally register in any of the District school buildings during regular school hours until May 9, 2019. In addition, personal registration will be conducted on May 9, 2019 between the hours of 4 p.m. and 8 p.m. in the District Office. Further, any qualified voter can register with their respective County Board of Elections at any time prior to voting in a school election.

 

Other Updates Provided

  • District Clerk announced names of Board Candidates for this year in the order they will be listed on the ballot;
  • Supt. shared information being used to provide the community with budget/capital project propositions, as well as the list of names of candidates running for the board;
  • Superintendent Mains reminded all of “Portrait of a Graduate” on April 30th;
  • Board President spoke about upcoming vote on May 21, 2019;
  • Board Member requested copies of informational sheets to provide to community members;
  • Noted: Extra Information regarding the Budget and Capital Project is on the website;
  •  Informational displays available in the buildings;
  • Question regarding progress on District Facebook page, noting launching is pending board review/adoption of a new social media policy;
  • Board member spoke regarding consideration for the appointment a vice-president for the rest of the school year, can be further discussed at the next meeting;
  • April 29th All Night Graduation Meeting at PBHS Library, 7 PM;
  • Audit Committee Meeting at 5:30 PM, PB District Office;
  • Board member stated Dori Johnson was absent as she teaches on Thursday evenings;
  • Board member spoke of the JV/Varsity Wrestling Banquet, as well as commending the wrestling coaches and athletic director for their efforts.

 

Business & Finance

Claim Auditor’s Reports

MOVED by Trustee Graessle, second by Trustee Robertson, that the Board of Education approve acknowledge receipt and acceptance of the following Claims Auditor’s Reports as submitted: 

Claims Auditor’s Report covering Warrant # 0063 dated 3/29/2019 check run authorizing payments in the amount of $ 1,466,184.00

  •  Cafeteria Fund (11 checks 004819-004829)    $    31,868.49
  • Crispell SAF (3 checks 002280-002282)    $    1,659.08         
  • HS Activity Fund (5 checks 003795-003799)  $    2,600.00
  • Trust & Agency Acct. (1 check 003884)  $  489.80         
  • CVMS Activity Fund (1 check 00001638)   $   143.85
  • Federal Fund (1 check 002424)    $   100.00
  • General Fund (67 checks 057624 -057690)    $  1,416,618.78
  • District Activity AC (2 checks 004518-004519)   $   12,704.00

            Total     $   1,466,184.00

 

Claims Auditor’s Report covering Warrant # 0064 dated 4/5/2019 check run authorizing payments in the amount of $ 1,625,447.62

  • Cafeteria Fund (5 checks 004830-004834)    $  36,672.15
  • Crispell SAF (2 checks 002283-002284)   $   343.78
  • HS Activity Fund (5 checks 003800-003804)   $  4,824.83
  • Trust & Agency Acct. (0 checks)    $   14,601.49
  • CVMS Activity Fund (2 check 00001639-001640)  $   1,273.68         
  • Federal Fund (13 check 002425-002437)  $  100,695.00                          
  • General Fund (103 checks 057691 -057793)   $   1,460,992.69
  • District Activity AC (5 checks 004520-004524)    $   6,044.00

                          Total       $   1,625,447.62

 

Claims Auditor’s Report covering Warrant #0065 dated 04/10/2019 payroll authorizing payments in the amount of $ 901,223.24

  • Trust & Agency Acct. (8 checks 003885-003892)      $  901,223.24

                         Total     $  901,223.24

YES – 5     NO – 0    MOTION CARRIED

 

District Treasurer’s Reports

MOVED by Trustee Graessle, second by Trustee Robertson, that the Board of Education acknowledge receipt and acceptance of the following District Treasurer’s Reports for the period March 1, 2019 through March 31, 2019.

General Fund Reports: 

Monthly Treasurer’s Reports / Transfers

  • Budget Status

Monthly Treasurer’s Reports / Budget Status for:

  • School Lunch Fund
  • Capital Fund      
  • Federal Fund

Monthly Treasurer’s Reports for:

  • Trust & Agency Fund     
  • District-wide Activity Fund
  • Student Activity Funds for: Pine Bush High School,  Circleville Middle School and Crispell Middle School
  • Expendable Trust Fund (Scholarships)
  • Academy of Finance
  •  Human Services Academy
  •  Debt Service

YES – 5     NO – 0    MOTION CARRIED

 

Approval / Orange-Ulster BOCES Cooperative Bid Resolution

MOVED by Trustee Robertson, second by Trustee Graessle, that the Board of Education approve the following resolution  for adoption which will give Orange-Ulster BOCES authority to cooperatively bid items and services on Pine Bush’s behalf. The resolution covers the period July 1, 2019 through June 30, 2020, this time period aligns the resolution so it corresponds with the school district’s fiscal year.

RESOLUTION: Orange-Ulster BOCES Cooperative Bid

WHEREAS, it is the plan of a number of public school districts in Orange, Ulster, and Sullivan Counties, in New York to bid jointly General Supplies, Paper Supplies, Cafeteria Supplies, Custodial Supplies, Health Supplies, Milk, Ice Cream, Bread, Technology Supplies/Equipment and other services and supplies as may arise for the period beginning July 1, 2019- June 30, 2020.

 

WHEREAS, the Pine Bush Central School District  is desirous of participating with other school districts in Orange, Ulster and Sullivan Counties in the joint bidding of the Commodities as authorized by General Municipal Law, Section 119-0, and,

 

WHEREAS, the Pine Bush Central School District wishes to appoint a committee to assume the responsibility for drafting of specifications, advertising for bids, accepting and opening bids, tabulating bids, reporting the results to the Boards of Education and making recommendations thereon; therefore,

 

BE IT RESOLVED, that the Board of Education of the Pine Bush Central School District hereby appoints Orange-Ulster Cooperative Bid Committee to represent it in all matters related above, and, that Michael Pacella  is hereby appointed as the school districts representative to Orange-Ulster Cooperative Bid Committee.

 

BE IT FURTHER RESOLVED, that the Pine Bush Central School District Board of Education authorizes the above mentioned committee to represent it in all matters leading up to the entering into a contract for the purchase of the above mentioned commodities, and,

 

BE IT FURTHER RESOLVED, that the Pine Bush Central School District Board of Education agrees to assume its equitable share of the costs of the cooperative bidding, and,

 

BE IT FURTHER RESOLVED, that the Pine Bush Central School District Board of Education agrees (1) to abide by majority decisions of the participating districts on quality standard; (2) that unless all bids are rejected, it will award contracts according to the recommendations of the committee; (3) that after award of contract (s) it will conduct all negotiations directly with the successful bidder(s).

Date: April 25, 2019

YES – 5     NO – 0    MOTION CARRIED

 

Approval for Authorization of Withdrawal from Tax Certiorari Reserve Fund     

MOVED by Trustee Graessle, second by Trustee Kheiralla, that the Board of Education authorize a withdrawal from the Pine Bush Central School District Tax Certiorari Reserve Fund in order to resolve the Stipulation and Order Settlement received for the following property.  The settlement is for the school tax years listed below and is based on the lowering of the property assessment for each year.

Town of Crawford

Name  School year    S-B-L   Old Assessment    New Assessment Refund Amount

YYY Properties   Chester, NY 10918     

2016-2017     24-1-26          $98,900.00   $90,000.00                                   $533.04                         PO Box 518

 2017-2018    24-1-26          $98,900.00                   $90,000.00                                   $528.76                                                                        

2018-2019    24-1-26          $98,900.00                   $87,750.00                                   $670.61

                  Total Refund:                           $1,732.41

YES – 5     NO – 0    MOTION CARRIED

 

Health & Welfare Services Contract

MOVED by Trustee Robertson, second by Trustee Kheiralla, that the Board of Education approve the Health & Welfare Services Contract for the 2018-2019 school year with the Kingston City School District at a per student cost of  $989.00. The contract covers 1 student who is a Pine Bush resident attending a non-public school within the Kingston City School District for a total contract cost of $989.00 (1 student has been verified.)

YES – 5     NO – 0    MOTION CARRIED

 

2017 Smart Schools – Phase 2 Bid Awards

MOVED by Trustee Robertson, second by Trustee Graessle, that the Board of Education award the following 2017 Smart Schools Phase 2 contracts:

  • 2017 Smart Schools Phase 2 Re-Bid Contract No.1 – Electrical Construction awarded as follows:

J&J Sass Electric, Inc., $802,500.00

  • 2017 Smart Schools – Phase 2 Contract No.2 – Mitel Phone System be awarded via Sourcewell Contract #040314-MBS as follows:

Twinstate, $  44,381.98

YES – 5     NO – 0    MOTION CARRIED

 

Authorize Funding/Terms & Conditions – Non-Affiliate Employees

MOVED by Trustee Graessle, second by Trustee Kheiralla, that the Board of Education authorize the funding of the Terms and Conditions between the Pine Bush Central School District and the Non-Affiliated Employees (Food Service and General Fund), noting the agreement covers a five-year period of time from July 1, 2019 through June 30, 2024.

YES – 5     NO – 0    MOTION CARRIED

 

Public Participation

President Greer, Jr. opened the second public participation at approx. 7:53 PM requesting no personal references. No comments/questions/concerns were raised.

Consideration of Executive Session

Hearing no matters for executive session, President Greer asked for a motion to adjourn.

 

Adjournment

MOVED by Trustee Robertson, second by Trustee Kheiralla, that the Board of Education adjourn the regular meeting, noting the time at approx. 7:54 PM.

YES – 5     NO – 0    MOTION CARRIED

Note: BOARD MEETINGS are video recorded and  can be viewed at www.pinebushschools.org.            

Deborah A. June, District Clerk  Pine Bush CSD

Pine Bush Central School District
State Route 302, Pine Bush, NY 12566
Phone: (845) 744-2031
Fax: (845) 744-6189
Tim O. Mains
Superintendent of Schools
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